SWIFT Update September 2, 2021
We are saddened to inform you of the passing of our colleague, Dave Smith, the SWIFT Procurement Team Supervisor. Many of you relied on Dave's assistance with procurement-related SWIFT issues. Please direct any SWIFT-related questions to the SWIFT Help Desk.
Reminder: Self Service, Administrative Portal, and Supplier Portal Availability Due to SEMA4 and ELM Systems Upgrade
As a part of our continuous improvement efforts, we are upgrading the State’s SEMA4 and Enterprise Learning Management (ELM) systems to improve accessibility and user experience. Self Service, Administrative Portal, and Supplier Portal will be unavailable during the upgrade process.
Beginning Thursday, September 2, 2021 at 5 p.m., ELM will become unavailable.
Beginning Friday, September 3, 2021 at 11 a.m., SEMA4 will become unavailable.
Beginning Saturday, September 4, 2021 at 4 a.m., the following systems will become unavailable:
- Appropriate Maintenance Application (AMA)
- Budget Planning and Analysis System (BPAS)
- Capital Budget System (CBS)
- EPM Data Warehouse
- Fiscal Note Tracking System (FNTS)
- Recruiting Solutions
- Self Service
- SWIFT (including Supplier Portal and Mobile Inventory)
We anticipate all systems will be available early morning on Tuesday, September 7, 2021.
Don't Forget to Clear the Cache on Sept. 7 after the SEMA4 and ELM Systems Upgrade
The SEMA4 and Enterprise Learning Management (ELM) systems upgrade is scheduled to go-live on September 7, 2021. Don't forget to clear your cache and browsing history at that time. Clearing the cache means deleting browsing history on your Internet browser. You should always clear the cache on your Internet browser when:
- SWIFT pages fail to load, do not load correctly, or display the “404 Error” message.
- There are financial management system upgrades or issues.
- The MN.IT or SWIFT Help Desk recommends refreshing your Internet browser.
For SWIFT, you may use Google Chrome, Microsoft Edge, or Mozilla Firefox as your Internet browser. For step-by-step instructions on how to clear the cache, please see the Clearing Browsing History and Cache Quick Reference Guide and Video Tutorial.
U.S. Bank Payments Plus Program in SWIFT
The State of Minnesota has partnered with U.S. Bank to implement U.S. Bank’s Payment Plus program in SWIFT. Payments Plus utilizes U.S. Bank’s commercial credit card program, which allows suppliers who have opted into the program to receive payments via secure delivery of automated Visa card payments.
Minnesota Management and Budget, working with U.S. Bank, has identified a list of suppliers we believe are suitable for this program and will begin contacting them soon. Enrollment is optional and is limited to businesses receiving payments via state warrant. Suppliers receiving payments via ACH or non-business entities will not be included in the enrollment campaign.
Benefits of This Initiative
This initiative is beneficial to both the State of Minnesota and our suppliers.
Key benefits that State of Minnesota receives from expanding our card program are:
- Reduced costs from a streamlined payment process
- Improved cash flow
- Increased credit card rebates from US Bank based on level of spend
Key benefits our suppliers receive from accepting Visa payments from the State of Minnesota include:
- Accelerated payment and improved cash flow
- Reduced paperwork and streamlined accounts receivable process
- Real-time notifications for each card payment
- Complete remittance detail to support efficient receivables posting
- No changes or modifications to their existing card acceptance procedures
How it Will Work
The current payment process for suppliers enrolled in this program remains unchanged. Vouchers to suppliers enrolled in Payments Plus will default to the virtual payments pay cycle with pay terms of 000. With the new payment process, our suppliers will receive an email notification for each payment instructing them of the card account, the amount to process using their Point-of-Sale device/software, and other pertinent details of the transaction.
The SWIFT Training team offers online training through webinars, training guides, video tutorials, and one-on-one sessions.
- Webinars: Enroll in upcoming webinars on Enterprise Learning Management (ELM). See Upcoming Webinars below. They run 60 to 120 minutes and include live demos of SWIFT processes.
- Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
- One-On-One Sessions: Request a one-on-one session with a SWIFT trainer by emailing your request to: SWIFT.Project@state.mn.us
To enroll in a SWIFT webinar, sign in to the Self Service Portal and select the ELM tile.
- On the Learning Management site, select the Find Learning link (under Quick Links).
- On the Find Learning page, enter “SWIFT” in the Title field.
- Press the Search button to see a list of upcoming classes in the Search Results.
- Select the Enroll button to enroll in a webinar.
Currently, there are seats still available for the following webinars.
Introduction to SWIFT Navigation
Sept 8, 2021
9:30 a.m. - 11:30 a.m.
Introduction to SWIFT Reporting
Sept 15, 2021
9:30 a.m. - 11:30 a.m.
SWIFT Help Desk
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
- Your Business Unit
- Description of the issue/question
- SWIFT Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error message print screen
Additional assistance can be found on the SWIFT Training Guides page.
SWIFT Update Newsletter
The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.
Printing the SWIFT Update
- If you are experiencing issues printing this update, download a PDF version and print that version