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    SWIFT Update March 25, 2021


    SWIFT System will be Unavailable Today from 5-10 p.m.

    We are experiencing issues in SWIFT today, including duplicate tiles displaying in some modules. To repair the issue, system maintenance will be performed on SWIFT. SWIFT will be unavailable from 5-10 p.m. this evening during maintenance. We apologize for any inconvenience.

    Message Center on the Administrative Portal

    Do you use the Message Center on the Administrative Portal? It provides important messages from Minnesota Management and Budget, MMB. It also lists the latest SWIFT Newsletter. To view available messages, select the Message Center tile.

    Message Center tile

    The Message Center page displays. Select an article from either the left-hand menu or from the center of the page.

    Message Center page

    For example, Duplicate Tiles in SWIFT. You will see the full article, including any available links.

    Example full article


    SWIFT Training and Resources

    The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

    • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
    • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
    • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.

    To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:

    Webinars

    Date 

    Time 

    Strategic Sourcing, Part I: Create, Post, and Approve Events

    March 24, 2021

    9:30 a.m. - 11:30 a.m.

    Strategic Sourcing, Part II: Analyze and Award Events

    March 31, 2021

    9:30 a.m. - 11:30 a.m.

    SWIFT Create Purchase Orders

    April 6, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Create System-Generated Contract Documents Electronically

    April 21, 2021

    1:00 p.m. - 2:30 p.m.

    Create a Contract Shell

    May 6, 2021

    1:00 p.m. - 2:30 p.m.

    Create Vouchers Overview

    May 13, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

    Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Training Guide page.

    SWIFT Update Mailing List

    The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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