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February 26, 2026

For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.

Contents

 

Double-Entry Accounting and Offset Codes

SWIFT uses double-entry (or dual-entry) accounting in accordance with Generally Accepted Accounting Principles (GAAP). Double entry help ensures the accounting equation stays balanced and transactions are accurate and transparent.

The six-digit account code classifies the nature of a transaction. Account codes determine if the transaction is an asset, liability, equity, revenue, or expenditure. Each transaction has an opposing account code entry that SWIFT automatically creates. These entries are called “offset entries.” You can recognize offset account codes as they begin with the number one, for example, 100001 (Cash-State Treasury) and 120001 (AR SWIFT).

Expenditure account codes generally start with a four, for example, 411601 (Travel Expense - In-State). Revenue accounts codes often start with a five or six, such as, 510401 (Motor Vehicle Tax) or 608248 (Annual Registration Renew Fee). Distinguishing between the offset account code and the transaction account code is important when trying to copy or correct transactions.  If you see these account codes, 100001 and 120001, do not ever enter them manually for your transactions. They are system generated.

For questions about which account code to use, please contact the SWIFT Help Desk.

 

Blocked Processes

SWIFT users may occasionally see that a process they have submitted to run is in Blocked status. Blocked status means that SWIFT is temporarily preventing the job from running, holding it until another job instance finishes. Blocked process instances are rare and only affect a small handful of jobs that are limited to a specific number of concurrent instances.

Process List

 

Process instances in Blocked status will begin processing once other running instances finish. No action is required by the user or SWIFT support staff. SWIFT users should not submit a duplicate request, cancel, or delete a process once initiated. These actions can increase the backlog and create further technical issues requiring intervention.

If you are concerned about a specific process instance, please contact the SWIFT Help Desk for support.

 

MMB General Accounting and Financial Reporting teams are hiring!

Minnesota Management and Budget (MMB) is hiring for three permanent positions in our General Accounting and Financial Reporting teams. These positions close March 6, 2026.

Accounting Officer Senior: This position will support the Financial Reporting and General Accounting Teams. This position is responsible for preparing financial statements to be included in the state’s Annual Comprehensive Finance Report (ACFR), assisting in the preparation of the annual Statewide Cost Allocation Plan (SWCAP), reviewing, updating, and maintaining policies, procedures, and related documentation, along with complying with other state and federal reporting requirements. Job ID is 92239.

Accounting Officer Senior or Finance Specialist 1: MMB is hiring for two positions to support the Financial Reporting Team as either an Accounting Officer Senior or Finance Specialist 1. This position is responsible for preparing financial statements to be included in the state’s Annual Comprehensive Finance Report (ACFR) and preparing individual agencies’ Schedule of Federal Expenditures (SEFA) to be included in the state’s single audit report, along with other ad hoc reporting requirements. Job ID is 92247.

Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. 

Please share these position openings with colleagues and friends who may be interested.

 

SWIFT Module Training

The SWIFT Training team offers SWIFT module training through a variety of methods at no additional cost to the agency. There are SWIFT training guides and training videos, webinars, eLearning, and individual sessions (by request through the SWIFT Help Desk). 

 

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

Module

SWIFT Webinars & eLearning
Sessions run 9:00 - 10:30 a.m., unless otherwise noted

Dates

Intro

Introduction to SWIFT Navigation webinar

3/4/26; 4/8/26; 5/12/26; 6/17/26

Intro

Introduction to SWIFT Navigation eLearning

Anytime

Intro

Overview of SWIFT Reporting webinar

3/19/26; 4/22/26; 5/20/26; 6/23/26

Intro

Overview of SWIFT Reporting webinar 1:30 - 3:00 p.m.

2/27/26

AR

SWIFT Accounts Receivable Part A: Direct Journal Deposits webinar

4/14/26

AR

SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar

4/15/26

AR

SWIFT Accounts Receivable Part C: Maintenance Worksheets webinar

4/16/26

BI

SWIFT Billing Part 1 webinar

5/6/26

BI

SWIFT Billing Part 2 webinar

5/7/26

KK

SWIFT Budget Journal Administration Part 1 webinar

3/11/26; 6/10/26

KK

SWIFT Budget Journal Administration Part 2 webinar

3/12/26; 6/11/26

SS

SWIFT Strategic Sourcing eLearning

Anytime

 

EPM Data Warehouse for SWIFT Training

The SWIFT Training team offers EPM Data Warehouse training for SWIFT data through a variety of methods at no additional cost to the agency. There are EPM training guides, videos, labs, and individual sessions (by request through the SWIFT Help Desk).

 

Find current EPM Data Warehouse training in Learning Management. Enter "EPM" in the Find Learning text entry box.

EPM Data Warehouse Labs
Sessions run 9:00 - 10:30 a.m., unless otherwise noted

Dates

Introduction to the EPM Data Warehouse for SWIFT Data webinar

4/1/26; 6/4/26

SWIFT EPM Create and Save an All Expenditures Report lab

4/23/26

SWIFT EPM Create and Save an All Receipts Report lab

5/14/26

SWIFT EPM Create and Save a Manager's Financial Report lab

5/13/26

SWIFT EPM Create and Save a New Analysis lab

3/4/26; 5/21/26

SWIFT EPM Format Your Report lab

3/25/26; 6/3/26

SWIFT EPM Using Standard Reports and Understanding the Data webinar

3/26/26; 6/24/26

 

Systems Availability and Feedback

Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.

We want to hear from you! Email the SWIFT Training and Help Desk team using the button below to share your ideas or suggestions about improving user experiences with our  systems, training opportunities, newsletter notifications, or system issues.

 

 

All current SWIFT users should receive the SWIFT Update for timely notifications of important deadlines, upcoming system upgrades, scheduled maintenance, and training opportunities. Let us know if someone on your team is not receiving important updates or news from us.