May 28, 2026
For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.
Contents
- Payment Processing on June 19, 2026
- Appropriation Fund Balance Classification Reminder
- Penny Shortage and Penny Rounding
- SWIFT, AMA, Supplier Portal, Mobile Inventory Unavailable June 30, 6 p.m.
- Upcoming Budget System Availability
- SWIFT Module Training
- EPM Data Warehouse for SWIFT Training
Payment Processing on June 19, 2026
Juneteenth is a state and federal holiday occurring on Friday, June 19. No payments will be issued on this day since banks and post offices will be closed. Payments processed on Thursday, June 18 will have a payment date of Monday, June 22. Please keep this in mind when scheduling payments that are due the week of June 15.Appropriation Fund Balance Classification Reminder
Appropriations for fund balance need to be properly classified based on Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Appropriations for governmental funds can be classified as restricted, committed or assigned, and will depend on the revenue source the appropriation has. For more information on appropriate fund balance classifications, please read MMB's Appropriation Fund Balance Classification Reminder.Penny Shortage and Penny Rounding
In November 2025, the US Mint officially pressed its final batch of pennies for circulation. Pennies continue to be legal tender, with approximately 114 billion pennies currently in existence. State agencies have reported a shortage of pennies when doing business in cash.
In the 2026 Legislative session, a bill was passed allowing State agencies to round to the nearest five cents for cash only transactions. This bill was signed into law by the Governor on May 27, and became effective on May 28. The new law uses a symmetrical rounding whereby if the final digit (including taxes) is 1, 2, 6, or 7 cents, the amount is rounded down to the nearest multiple of five (0 or 5). If the final digit is 3, 4, 8, or 9 cents, the amount is rounded up (0 or 5). Transactions totaling $0.01 and $0.02 will be rounded to $0.05.
- This authorization will extend to entities that engage in cash transactions on behalf of the State, such as deputy registrars.
- The law requires entities to post the rounding policy wherever cash transactions are accepted.
Penny Shortage and Penny Rounding
In November 2025, the US Mint officially pressed its final batch of pennies for circulation. Pennies continue to be legal tender, with approximately 114 billion pennies currently in existence. State agencies have reported a shortage of pennies when doing business in cash.
In the 2026 Legislative session, a bill was passed allowing State agencies to round to the nearest five cents for cash only transactions. This bill was signed into law by the Governor on May 27, and became effective on May 28. The new law uses a symmetrical rounding whereby if the final digit (including taxes) is 1, 2, 6, or 7 cents, the amount is rounded down to the nearest multiple of five (0 or 5). If the final digit is 3, 4, 8, or 9 cents, the amount is rounded up (0 or 5). Transactions totaling $0.01 and $0.02 will be rounded to $0.05.
- This authorization will extend to entities that engage in cash transactions on behalf of the State, such as deputy registrars.
- The law requires entities to post the rounding policy wherever cash transactions are accepted.
SWIFT, AMA, Supplier Portal, Mobile Inventory Unavailable June 30, 6 p.m.
The Appropriation Maintenance Application (AMA), SWIFT, the Supplier Portal, and Mobile Inventory will be unavailable on Tuesday, June 30, 2026, beginning at 6:00 p.m. for soft close. These systems will become available on Wednesday, July 1, 2026, once soft close is complete. A system notification email will be sent to users when they become available.
Reminder to Buyers:
Please be aware of the system downtime. This includes the Supplier Portal. Avoid scheduling events to close between June 28 and July 2. Depending on when the system comes up, bidders and suppliers may or may not have time to enter bid responses if an event is scheduled to close over soft close.Upcoming Budget System Availability
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The Appropriation Maintenance Application (AMA), Budget Planning and Analysis System (BPAS), and Capital Budget System (CBS) will be unavailable during the dates and times below while system updates are installed. Please plan your work accordingly. Expected Budget System Downtime:Thursday, June 18, starting at 6:00 PM through Sunday, June 21, 6:00 PM As a reminder, budget systems may also be unavailable during the statewide systems weekly maintenance window, every Sunday from 6:00 AM to 2:00 PM. |
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SWIFT Module Training
The SWIFT Training team offers SWIFT module training through a variety of methods at no additional cost to the agency. There are SWIFT training guides and training videos, webinars, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
Module |
SWIFT Webinars & eLearning
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Dates |
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Intro |
Introduction to SWIFT Navigation webinar |
6/17/26 |
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Intro |
Introduction to SWIFT Navigation eLearning |
Anytime |
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Intro |
Overview of SWIFT Reporting webinar |
6/23/26; 7/22/26; 8/27/26 |
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AP |
SWIFT Vouchers and Accounts Payable, Overview webinar |
8/5/26 |
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AP |
SWIFT PO Cancel and Close Purchase Orders webinar |
6/15/26 |
|
AR |
SWIFT Accounts Receivable Part A: Direct Journal Deposits webinar |
7/14/26 |
|
AR |
SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar |
7/15/26 |
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AR |
SWIFT Accounts Receivable Part C: Maintenance Worksheets webinar |
7/16/26 |
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BI |
SWIFT Billing Part 1 webinar |
8/5/26 |
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BI |
SWIFT Billing Part 2 webinar |
8/6/26 |
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KK |
SWIFT Budget Journal Administration Part 1 webinar |
6/10/26 |
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KK |
SWIFT Budget Journal Administration Part 2 webinar |
6/11/26 |
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SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
EPM Data Warehouse for SWIFT Training
The SWIFT Training team offers EPM Data Warehouse training for SWIFT data through a variety of methods at no additional cost to the agency. There are EPM training guides, videos, labs, and individual sessions (by request through the SWIFT Help Desk).
Find current EPM Data Warehouse training in Learning Management. Enter "EPM" in the Find Learning text entry box.
EPM Data Warehouse Labs
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Dates |
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Introduction to the EPM Data Warehouse for SWIFT Data webinar |
6/4/26 |
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SWIFT EPM Create and Save an All Expenditures Report lab |
9/9/26 |
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SWIFT EPM Create and Save an All Receipts Report lab |
9/2/26 |
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SWIFT EPM Create and Save a Manager's Financial Report lab |
8/20/26 |
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SWIFT EPM Create and Save a New Analysis lab |
8/13/26 |
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SWIFT EPM Format Your Report lab |
6/3/26 |
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SWIFT EPM Using Standard Reports and Understanding the Data webinar |
6/24/26 |
Systems Availability and Feedback
Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.
We want to hear from you! Email the SWIFT Training and Help Desk team using the button below to share your ideas or suggestions about improving user experiences with our systems, training opportunities, newsletter notifications, or system issues.
All current SWIFT users should receive the SWIFT Update for timely notifications of important deadlines, upcoming system upgrades, scheduled maintenance, and training opportunities. Let us know if someone on your team is not receiving important updates or news from us.