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September 24, 2026

For users of SWIFT Accounting and Procurement modules and those who use SWIFT data in the EPM Data Warehouse.

Contents

U.S. Bank Virtual Payments Plus Program in SWIFT

The State of Minnesota continues to partner with U.S. Bank and the U.S. Bank’s Virtual Payment Plus program in SWIFT. Virtual Payment Plus utilizes U.S. Bank’s commercial credit card program. It allows suppliers who have opted into the program to receive payments via secure delivery of automated Visa card payments.

Minnesota Management and Budget, working with U.S. Bank, annually reviews and identifies a list of suppliers we believe are suitable for this program and contacts them. Enrollment is optional and is limited to suppliers receiving payments via state warrant. Suppliers receiving payments via ACH or non-business entities are not included in the enrollment campaign.

Benefits of This Initiative

This initiative is beneficial to both the State of Minnesota and our suppliers.

Key benefits that State of Minnesota receives from expanding our card program are:

  • Reduced costs from a streamlined payment process
  • Improved cash flow
  • Increased credit card rebates from U.S. Bank based on level of spend

Key benefits our suppliers receive from accepting Visa payments from the State of Minnesota include:

  • Accelerated payment and improved cash flow
  • Reduced paperwork and streamlined accounts receivable process
  • Real-time email notifications for each card payment
  • Complete remittance detail to support efficient receivables posting
  • No changes or modifications to their existing card acceptance procedures

How it Works

The current payment process for suppliers enrolled in this program remains unchanged. Vouchers to suppliers enrolled in Virtual Payments Plus will default to the virtual payments pay cycle with net pay terms of 000. With the new payment process, our suppliers will receive an email notification for each payment instructing them of the card account, the amount to process using their Point-of-Sale device/software, and other pertinent details of the transaction.

Contact Information

Agencies may receive questions from suppliers that have enrolled in the U.S. Bank Payment Plus Program. Please refer suppliers to the US Bank Payments Plus Processing Guide. Suppliers can also contact PaymentPlus@access-online.com or call 855-268-5386. 

For expired payment authorizations (45 days), contact syscomp.mmb@state.mn.us to request the payment to be reissued.

How to Distinguish Customers and Suppliers

Customers and Suppliers

These terms refer to entities such as individuals or organizations that do business with the State of Minnesota. An entity can be both a customer and a supplier. In SWIFT, customers and suppliers are set up and maintained separately.

Customers

Customers are entities that purchase goods and services from State agencies. In SWIFT, external customers are generally set up at the Set ID level and maintained separately by each agency. In some instances, Set IDs within an agency can share customers if requested when creating a new Business Unit. Interagency customers are set up centrally by SWIFT Module Support. SWIFT stores customer information in both the Accounts Receivable and Billing modules. If a customer has billing questions, refer them to the invoicing agency.

Suppliers

Generally, suppliers are entities that provide goods and services to the State of Minnesota but also includes anyone who receives payments from the State. Suppliers are shared across all State agencies under the “Share” Set ID. Suppliers who provide goods and services, can view their purchase orders and payments through the Supplier Portal. They can request to update banking information, addresses, and contacts. The Supplier Support team approves registration and change requests. SWIFT stores supplier information in the Supplier module.

Direct any questions from suppliers the SWIFT Vendor Resources page on the Minnesota Management and Budget (MMB) website.

For more information on customers and suppliers in general, see the Introduction to SWIFT Navigation User Guide.

Sales and Use Tax Updates

The Minnesota Department of Revenue will be ending the following sales and use taxes ending September 30, 2026:

https://www.revenue.state.mn.us/sites/default/files/2026-07/blackduck-general-notice.pdf

https://www.revenue.state.mn.us/sites/default/files/2026-07/albert-lea-general-notice.pdf

The sales and use tax rate changes apply to sales made on or after October 1, 2026. They will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (county/city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.

Purchase orders entered in SWIFT on or after October 1, 2026, will calculate the new tax rates for each county/city. Existing purchase orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates.

For assistance in changing the sales tax on a PO, please consult the Update the Sales Tax Settings on an Existing Purchase Order Quick Reference Guide.

Impact of New Local Tax

Please see the Minnesota Department of Revenue tax notice for the appropriate city for guidance in handling purchase orders and payments during the transition period.

Impact on Accounts Payable: Vouchers entered in SWIFT on or after the tax effective date will calculate the new tax rates for each county/city if the Invoice Date is on or after the tax effective date. If the Invoice Date is before the tax effective date, SWIFT will exclude the new tax rates. Please review the tax calculation carefully prior to payment on all vouchers with Ship To locations within these jurisdictions.  

Impact on Purchase Orders: SWIFT will be updated with the new tax codes for all existing Ship To addresses located in the affected cities. New purchase orders, created on or after October 1, 2026, will calculate the new rate of tax for the ship to addresses within those counties/cities. Existing purchase orders may or may not need to have the tax code updated on the PO if payment can be processed during any allowed grace period(s), again, see the general notice for each county/city. Previously any Ship To addresses in affected cities may have used the tax code of 0000, State Tax only.

To calculate the new combined rate, state and local tax rate, the tax code(s) on the purchase order must be updated to the new tax code(s) from the 0000 tax code. Because of the various transition rules, these codes will not be updated by SWIFT and must be updated by the purchase order buyer.

SWIFT Module Training

The SWIFT Training team offers SWIFT module training through a variety of methods at no additional cost to the agency. There are SWIFT training guides and training videos, webinars, eLearning, and individual sessions (by request through the SWIFT Help Desk). 

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

Module

SWIFT Webinars & eLearning
Sessions run 9:00 - 10:30 a.m., unless otherwise noted

Dates

Intro

Introduction to SWIFT Navigation webinar

10/7/26; 11/4/26; 12/9/26

Intro

Introduction to SWIFT Navigation eLearning

Anytime

Intro

Overview of SWIFT Reporting webinar

10/22/26

AP

SWIFT  Vouchers and Accounts Payable Overview webinar

11/10/26

PO

SWIFT Purchase Orders Overview webinar

10/6/26

SS

SWIFT Strategic Sourcing eLearning

Anytime

EPM Data Warehouse for SWIFT Training

The SWIFT Training team offers EPM Data Warehouse training for SWIFT data through a variety of methods at no additional cost to the agency. There are EPM training guides, videos, labs, and individual sessions (by request through the SWIFT Help Desk).

Find current EPM Data Warehouse training in Learning Management. Enter "EPM" in the Find Learning text entry box.

EPM Data Warehouse Labs
Sessions run 9:00 - 10:30 a.m., unless otherwise noted

Dates

SWIFT EPM Format Your Report lab

12/10/26

SWIFT EPM Use Standard Reports and Understand the Data

9/30/26

Systems Availability and Feedback

Maintenance Window: SWIFT is unavailable during the statewide systems maintenance window, every Sunday from 6:00 AM - 2:00 PM.

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