Appropriations for fund balance need to be properly classified based on Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Appropriations for governmental funds can be classified as restricted, committed or assigned, and will depend on the revenue source the appropriation has. For more information on appropriate fund balance classifications, please read MMB's Appropriation Fund Balance Classification Reminder.
Minnesota Management and Budget (MMB) is hiring a Capital Assets and Accounts Receivable Specialist position responsible for statewide capital asset reporting and accounts receivables.
This position is responsible for serving as the statewide functional expert in capital asset reporting and Accounts Receivable (AR). Responsibilities include preparing capital asset information in the State's Annual Comprehensive Financial Report (CAFR); reconciling capital assets reported in SWIFT's Asset Management module; and reconciling deposit activity in the General Ledger for AR management.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Closing Date: 6/18/25. Job ID: 86530.
The State of Minnesota continues to partner with U.S. Bank and the U.S. Bank’s Virtual Payment Plus program in SWIFT. Virtual Payment Plus utilizes U.S. Bank’s commercial credit card program. It allows suppliers who have opted into the program to receive payments via secure delivery of automated Visa card payments.
Minnesota Management and Budget, working with U.S. Bank, annually reviews and identifies a list of suppliers we believe are suitable for this program and contacts them. Enrollment is optional and is limited to suppliers receiving payments via state warrant. Suppliers receiving payments via ACH or non-business entities are not included in the enrollment campaign.
Benefits of This Initiative
This initiative is beneficial to both the State of Minnesota and our suppliers.
Key benefits that State of Minnesota receives from expanding our card program are:
Key benefits our suppliers receive from accepting Visa payments from the State of Minnesota include:
How it Works
The current payment process for suppliers enrolled in this program remains unchanged. Vouchers to suppliers enrolled in Virtual Payments Plus will default to the virtual payments pay cycle with net pay terms of 000. With the new payment process, our suppliers will receive an email notification for each payment instructing them of the card account, the amount to process using their Point-of-Sale device/software, and other pertinent details of the transaction.
Contact Information
Agencies may receive questions from suppliers that have enrolled in the U.S. Bank Payment Plus Program. Please refer suppliers to the US Bank Payments Plus Processing Guide. Suppliers can also contact PaymentPlus@access-online.com or call 855-268-5386.
For expired payment authorizations (45 days), contact syscomp.mmb@state.mn.us to request the payment to be reissued.
Juneteenth is a state and federal holiday occurring on Thursday, June 19. No payments will be issued on this day since banks and post offices will be closed. Payments processed on Wednesday, June 18 will have a payment date of Friday, June 20. Please keep this in mind when scheduling payments that are due the week of June 16.
The Appropriation Maintenance Application (AMA), SWIFT, the Supplier Portal, and Mobile Inventory will be unavailable on Monday, June 30, 2025, beginning at 6 p.m. for soft close. The system will become available on Tuesday, July 1, 2025, once soft close is complete. A system notification email will be sent to users when the system becomes available.
Reminder to Buyers:
Please be aware of the system downtime. This includes the Supplier Portal. Avoid scheduling events to close between June 28 and July 2. Depending on when the system comes up, bidders and suppliers may or may not have time to enter bid responses if an event is scheduled to close over soft close weekend.
The Minnesota Department of Revenue will be administering the following new sales and use taxes effective July 1, 2025:
The sales and use tax rate changes apply to sales made on or after July 1, 2025. They will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (county/city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.
Agencies entering purchase orders for the new fiscal year, prior to the July 1, 2025 tax effective date, will have the old rate calculated and will need to update their purchase orders.
Purchase orders entered in SWIFT on or after July 1, 2025, will calculate the new tax rates for each county/city.
Existing purchase orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates.
For assistance in changing the sales tax on a purchase order, please consult the Update the Sales Tax Settings on an Existing Purchase Order Quick Reference Guide.
Impact of New Local Tax
Please see the Minnesota Department of Revenue tax notice for the appropriate city for guidance in handling purchase orders and payments during the transition period.
Impact on Accounts Payable: Vouchers entered in SWIFT on or after the tax effective date will calculate the new tax rates for each county/city if the Invoice Date is on or after the tax effective date. If the Invoice Date is before the tax effective date, SWIFT will exclude the new tax rates. Please review the tax calculation carefully prior to payment on all vouchers with Ship To locations within these jurisdictions.
Impact on Purchase Orders: SWIFT will be updated with the new tax codes for all existing Ship To addresses located in the affected cities. New purchase orders, created on or after July 1, 2025, will calculate the new rate of tax for the ship to addresses within those counties/cities. Existing purchase orders may or may not need to have the tax code updated on the purchase order if payment can be processed during any allowed grace period(s), again, see the general notice for each county/city. Previously any Ship To addresses in affected cities may have used the tax code of "0000," State Tax only.
To calculate the new combined rate, state and local tax rate, the tax code(s) on the purchase order must be updated to the new tax code(s) from the "0000" tax code. Because of the various transition rules, these codes will not be updated by SWIFT and must be updated by the purchase order buyer.
SWIFT Module Training and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods at no cost to the employee. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/LABS/eLearning |
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
7/8/25, 8/20/25, 9/18/25 |
|
INTRO |
Overview of SWIFT Reporting webinar |
6/12/25, 7/17/25, 8/15/25, 9/18/25 |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable Webinar |
10/16/25 |
|
AR |
SWIFT Create, Correct and Verify Direct Journal Deposits webinar |
7/8/25 |
|
AR |
SWIFT Enter Deposits and Apply Payments for SWIFT Invoices webinar |
7/9/25 |
|
AR |
SWIFT Use Maintenance Worksheets to Manage Customer Accounts webinar |
7/10/25 |
|
BI |
SWIFT Billing Part 1 webinar |
6/25/25, 8/27/25 |
|
BI |
SWIFT Billing Part 2 webinar |
6/26/25, 8/28/25 |
|
EPM |
Build My Dashboard for SWIFT Reports lab |
6/12/25 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM Lab |
10/1/25 |
|
EPM |
Create a SWIFT All Receipts Report in EPM lab |
6/18/25, 9/25/25 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT webinar |
6/10/25 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
8/21/25 |
|
EPM |
SWIFT EPM Create and Save the Manager's Financial Report lab |
8/7/25 |
|
EPM |
SWIFT EPM Formatting Your Report lab |
9/24/25 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
6/11/25 |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
6/17/25 |
|
EPRO |
SWIFT Create a Catalog Punchout Requisition webinar |
7/17/25 |
|
PO |
SWIFT Create Purchase Orders in SWIFT webinar |
6/26/25 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar
|
9/4/25 |
|
SS |
SWIFT Create, Post, Approve Events webinar (SS1)
|
7/10/25 |
|
SS |
SWIFT Analyze and Award Events webinar (SS2)
|
7/10/25 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
