2025 Fiscal Year End Update
A successful Fiscal Year 2025 hard close was implemented last weekend. This accomplishment is due to agency staff working hard to meet deadlines and resolve issues. Thanks to everyone for making the FY 2025 close a great success!
Self Service, Careers, and SEMA4 Systems Maintenance August 23-24, 2025
Self Service, Careers, and SEMA4 will be unavailable due to SEMA4 Application Upgrade starting 6 a.m. Saturday, August 23, through 5 p.m. Sunday, August 24. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience. This upgrade will feature some minor enhancements to functionality within Self Service, SEMA4 and Careers. Functions like time entry, applying for jobs, etc., and overall navigation will stay the same.
If you have staff working in 24/7 locations, please make them aware of this bulletin.
For the best user experience, we suggest users clear their internet browsing history and cache before they log into these systems on Monday, August 25.
If you experience difficulties trying to log in, view data, or access data in any of the statewide systems mentioned above, clearing your browsing history and cache may help resolve these issues.
Impacted systems include:
- Self Service
- SEMA4
- Recruiting Solutions
- Learning Management (ELM)
Notice on SWIFT System Availability – Due to PeopleSoft Image Upgrade, September 13-15, 2025 (including Supplier Portal and Mobile Inventory)
SWIFT, including the Supplier Portal and Mobile Inventory, will be unavailable on Saturday, September 13, until Monday, September 15, 2025, for the PeopleSoft Image upgrade.
Please plan around this time to minimize the interruption of critical business functions. We apologize for the inconvenience.
We will send an email communication once the systems are available.
Reminder to Buyers
Please be aware of the system downtime, including the Supplier Portal. Avoid scheduling events to close between September 13 and September 15. Depending on when the system comes up, bidders and suppliers may or may not have time to enter bid responses if an event is scheduled to close over the weekend.
SWIFT PeopleTools Image Upgrade: Accounts Payable Enhancements – September 15, 2025
SWIFT is schedule for an upgrade on September 15, 2025. You may notice minor functional enhancements and label changes. This week we highlight what’s new in the Accounts Payable (AP) module.
1. Journal Vouchers: When creating a new journal voucher, you will be able to copy the line distribution information of its related voucher. On September 15, make sure to view the updated Journal Vouchers Quick Reference Guide for instructions. The fields will change to Read Only after you save the voucher.
2. Approvals: In the More Information section of the Pending Approval page, there’s an added option to View Printable Version.
3. Accounts Payable (AP) WorkCenter Email Notifications. Email notifications will be available on the Action menu for some of the items in the AP Work Center.
SWIFT Module Training
The SWIFT Training team offers training through a variety of methods at no additional cost to the agency, including:
- SWIFT Quick Reference Guides.
- SWIFT and EPM training videos.
- The EPM Data Warehouse Quick Reference Guides for SWIFT data.
- Individual and group sessions requested through the SWIFT Help Desk.
- Webinars, labs, and eLearning available in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
| MODULE | SWIFT Webinars & eLearning
Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted |
DATES | |
|---|---|---|---|
| INTRO | Introduction to SWIFT Navigation webinar | 8/20/25, 9/18/25
|
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| INTRO | Overview of SWIFT Reporting webinar | 9/18/25
|
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| INTRO | Introduction to SWIFT Navigation eLearning | Anytime | |
| BI | SWIFT Billing Part 1 webinar | 8/27/25 | |
| BI | SWIFT Billing Part 2 webinar | 8/28/25 | |
| PO | SWIFT Create Purchase Orders in SWIFT webinar | 9/25/25 | |
| SS | SWIFT Strategic Sourcing webinar | 9/3/25 | |
EPM Data Warehouse for SWIFT Training
| MODULE | EPM Data Warehouse Labs for SWIFT Data
Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted |
DATES | |
|---|---|---|---|
| EPM | Build My Dashboard for SWIFT Reports lab | 9/11/25 | |
| EPM | Create a SWIFT All Expenditures Report in EPM Lab | 10/1/25 | |
| EPM | Create a SWIFT All Receipts Report in EPM lab | 9/25/25 | |
| EPM | Introduction to the EPM Data Warehouse for SWIFT webinar | 10/7/25 | |
| EPM | SWIFT EPM Formatting Your Report lab | 9/24/25 | |
| EPM | Use SWIFT Standard Reports in EPM lab | 9/9/25 | |
| EPM
|
Understand the SWIFT Data in the EPM Data Warehouse webinar | 9/3/25 | |
SWIFT Help Desk
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
- Your Business Unit
- Description of the issue/question
- SWIFT Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error message print screen
Additional assistance can be found on the SWIFT Training Guides and Resources page.
SWIFT Update Newsletter
The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.