SWIFT Update February 11, 2021


Reminder: New Video Tutorials for SWIFT

Did you know that, in addition to the Training Guides page, the SWIFT Training Team has a Training Videos page. On the Training Videos page, you can find video tutorials that demonstrate how to complete processes in SWIFT. Simply select a module on this page to open a list of available demos for that module. Then, select a video to watch.

Training
The SWIFT Training Team continues to add new videos to this page periodically, so feel free to check it out for new content in the coming months.

SWIFT Help Desk and Training Staff Spotlight

Get to know the SWIFT Help Desk members who answer your calls, respond to your emails, and make sure you get the information you need. This week's spotlight is on Emma Kutz, Help Desk Support Lead on the SWIFT Help Desk and Training Team at Minnesota Management and Budget (MMB).
 Emma
How long have you been with the State of MN, and with MMB in particular?
I’ve been with MMB since April of 2014, working on the SWIFT Help Desk. Before that, I was with the Minnesota State Lottery for about six years. In total I’ve been working for the state for about 13 years.
What’s a fun fact about you that most people don’t know?
I love fishing and ice fishing. Also, I’ve been bowling since I was about seven years old - I love it!
What’s one thing you plan to do after the COVID-19 pandemic is over?
Travel. My husband Nick and I love to travel, and we're trying to visit all the National Parks across the country. The picture here is from Picture Rocks National Shoreline this past summer of 2020. It was our Pandemic honeymoon, since we didn’t get to take our originally planned trip to California in May.

SWIFT Training and Resources

The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

  • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
  • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
  • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.

To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars: 

Webinars

Date 

Time 

SWIFT Strategic Sourcing Events Part 1: Create, Post, and Approve Events

February 3, 2021

9:30 AM to 11:30 AM

SWIFT Create Purchase Orders

February 9, 2021

1:00 PM to 2:30 PM

SWIFT Strategic Sourcing Events Part 2: Analyze and Award Events

February 10, 2021

9:30 AM to 11:30 AM

SWIFT Billing Part 1 Webinar

February 16, 2021

9:00 AM to 11:00 AM

SWIFT Billing Part 2 Webinar

February 16, 2021

1:00 PM to 2:30 PM

Introduction to SWIFT Navigation

February 17, 2021

9:30 AM to 11:30 AM

SWIFT Create Vouchers Overview in Accounts Payable

February 17, 2021

1:00 PM to 2:30 PM

SWIFT Create a Supplier Contract Shell

February 18, 2021

1:00 PM to 2:30 PM

SWIFT Create, Correct and Verify Direct Journal Deposits

February 23, 2021

9:00 AM to 11:00 AM

SWIFT Enter Deposits and Apply Payments for Accounts Receivable Items

February 23, 2021

1:00 PM to 2:30 PM

Introduction to SWIFT Reporting

February 24, 2021

9:30 AM to 11:30 AM

SWIFT Use Maintenance Worksheets to Manage Customer Accounts and Interactions

February 25, 2021

1:00 PM to 2:30 PM

SWIFT Import and Process a Contract Document Electronically

March 2, 2021

1:00 PM to 2:00 PM

SWIFT Budget Journal Administration

March 9, 2021

9:00 AM to 11:00 AM

SWIFT Create System-Generated Contract Documents Electronically

April 21, 2021

1:00 PM to 2:30 PM

SWIFT Training Guides and Resources

You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen
  • Additional assistance can be found on the SWIFT Training Guide page.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

  • If you are experiencing issues printing this update, download a PDF version and print that version