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SWIFT Update July 22, 2021

Annual Budget and Accounting Instructions - Doc 3 Posted Now

The Annual Budget and Accounting Instructions - Document 3 is now posted on the SWIFT Budget and Accounting Instructions page. The current year document is posted under Establishing Budget Fiscal Years 2022-23 Budgets and Closing Fiscal Year 2021.

Statewide Indirect Cost and Statewide Special Billing Invoices 

Please make sure to pay any open/unpaid FY21 statewide indirect costs invoices and/or statewide special billing invoices by hard close, August 20. Please make sure to use an Accounting Date of 6/30/2021 or prior when paying these invoices. The invoices do not include the federal portion as this is paid separately.

Federal Indirect Cost Payments 

Agencies need to process their federal receipt vouchers for the indirect costs timely as well to be included in the reverse bilateral netting process. Please see Budget and Accounting Instructions Document 2 for details on how to enter Federal Indirect Cost Vouchers. You can find it on the SWIFT Budget and Accounting Instructions page.

The reverse bilateral netting process will run on the following dates:
•    August 3, 2021
•    August 20, 2021

Help Desk Hot Topics 

Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q. How are changes or updates to supplier information made?

A. Both agency users and suppliers can make address and contact updates. Most often, it is the buyers who interact with the suppliers that make these changes. Download the Request Changes or Updates to Supplier Information Quick Reference Guide to learn how, when and why to make changes. The Vendor Support team is available for questions by emailing them at Suppliers can update their information in the Supplier Portal.

Did you know? There are many Supplier Administration Quick Reference Guides available on MMB's website!

EPM Data Warehouse - Hours of Operation for OBIEE 

As a reminder for EPM Data Warehouse users, the hours of operation are:

Monday - Friday 7 a.m. to 7 p.m.

OBIEE reports not finished by 7 pm will not complete and will need to be restarted the following business day. This change does not affect reports that are created with Microsoft Access or Crystal reports using the EPM Data Warehouse staging tables.

If you have questions regarding this change, please contact the SWIFT Help Desk.

SWIFT Training and Resources

The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

  • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
  • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
  • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email to request a one-on-one session.

To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:




Overview of Accounts Payable

Aug 3, 2021

9:30 a.m. – 10:30 a.m.

Billing Part 1

Aug 4, 2021

9:30 a.m. – 11:00 a.m.

Billing Part 2

Aug 4, 2021

1:00 p.m. – 2:30 p.m.

Strategic Sourcing, Part 1: Create, Post, and Approve Events

Aug 4, 2021

9:30 a.m. – 11:30 a.m.

Create a Contract Shell

Aug 5, 2021

9:00 a.m. – 10:00 a.m.

Strategic Sourcing, Part 2: Analyze and Award Events

Aug 11, 2021

9:30 a.m. – 11:30 a.m.

Overview of Creating Purchase Orders

Aug 24, 2021

9:00 a.m. – 10:30 a.m.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen
  • Additional assistance can be found on the SWIFT Training Guide page.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

  • If you are experiencing issues printing this update, download a PDF version and print that version
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