Opening Excel Files from SWIFT with Windows 11
SWIFT users with a Windows 11 operating system on their state computer may have trouble when trying to open a downloaded Excel file from SWIFT. Until a permanent solution is found, you can avoid the issue by renaming the file extension on the downloaded file from “.xls” to “.html” and then open the file directly from the Excel application.
For detailed instructions on how to rename the file extension, refer to the Open Excel Files from SWIFT with Windows 11 Quick Reference Guide. Please direct other questions and issues to the SWIFT Help Desk.
Understanding Incoming and Outgoing Grants
SWIFT offers two different processes to help agencies manage grants depending on who is the grantee.
Incoming Grants: The State of Minnesota is the grantee.
Use the SWIFT Grants Management module to document awards that have already been granted by an outside organization, including federal government agencies, other state agencies, and non-profit groups. In the State of Minnesota, agencies that receive federal financial assistance must track all financial activity in SWIFT. This module helps you to track the grant award and create a project to track its activities.
One of the benefits of using the Grants Module in SWIFT is that it can help you monitor expenditures in alignment with grant contract dates as opposed to the state fiscal year.
To learn more about using the Grants Management module, review the Grants (Incoming) Quick Reference Guides.
Outgoing Grants: The State of Minnesota is not the grantee.
A grant is a type of contract with a supplier that provides the transfer of cash or something of value to a recipient to support a public purpose authorized by law.
One of the benefits of using SWIFT to enter grants is that transaction information for this grant can be viewed in any of the modules used in SWIFT.
For more information about managing outgoing grants, review the Grant Making Quick Reference Guides.
SWIFT Hot Topics: Run Control IDs
SWIFT Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Training and Help Desk team. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q. What is a Run Control ID?
A. Run Control ID is a database record that remembers and provides values for a request you make in SWIFT. You use Run Control IDs to request scheduled queries, reports, processes, and process jobs. You can use a single Run Control ID to make a variety of requests. Alternatively, you can create multiple Run Control IDs to remember various sets of values for a single request. For example, if you have two business units for which you run processes and reports, you may want a separate Run Control ID to remember the desired values associated to each business unit. In addition, there are some requests that require unique and special Run Control IDs. SWIFT will prompt you when a special Run Control ID is required. You need at least one Run Control ID to make your first request in SWIFT. Please be aware that Run Control IDs cannot be deleted, and we suggest you create Run Control IDs sparingly.
SWIFT Module Training and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods at no cost to the employee. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/LABS/eLearning |
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
3/12/25, 4/8/25 |
|
INTRO |
Overview of SWIFT Reporting webinar |
3/19/25, 4/17/25, 5/15/25, 6/12/25, 7/17/25 |
|
AR |
SWIFT Account Receivable Part A: Direct Journal Deposits webinar |
4/8/25 |
|
AR |
SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar |
4/9/25 |
|
AR |
SWIFT Accounts Receivable Part C: Maintenance Worksheets webinar |
4/10/25 |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar/ |
4/2/25 |
|
BI |
SWIFT Billing Part 1 webinar |
3/26/25, 6/25/25 |
|
BI |
SWIFT Billing Part 2 webinar |
3/27/25, 6/26/25 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
5/6/25 |
|
EPM |
Create a SWIFT All Receipts Report in EPM lab |
6/18/25 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT webinar |
4/9/25 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
6/5/25 |
|
EPM |
SWIFT EPM Formatting Your Report lab |
5/22/25 |
|
EPM |
SWIFT EPM Manager's Financial Report lab |
4/16/25 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
4/16/25 |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
4/15/25 |
|
EPro |
SWIFT Create a Catalog Punchout Requisition webinar |
3/26/25; 4/17/25 |
|
KK |
SWIFT Budget Journal Administration webinar Part 1 webinar |
5/7/25 |
|
KK |
SWIFT Budget Journal Administration webinar Part 2 webinar |
5/8/25 |
|
PO |
SWIFT Create Purchase Orders Overview webinar |
4/3/25 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar
|
4/1/25 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
