Once a grievance is settled (e.g., Settlement and Release, Third Step Grievance Letter, DOT group sessions, arbitration, etc.),, the HR or Payroll office is responsible for sending the grievance documents to MMB SEMA4 HR Services as promptly as possible. Most settlements must be sent to MMB, including those that only deal with revising an employee job record. If the settlement involves changes to the employee's job record, the revision will be made by agency Human Resources staff prior to sending documentation to MMB SEMA4 HR Services.
When the settlement includes payments or adjustments to leave balances, the Grievance Payment form must be completed and included with the other documentation. SEMA4 HR Services will review the settlement along with the grievance payment form and forward the approved grievance to Payroll Services for entry into Mass Time.
| CALCULATING GRIEVANCE PAYMENT |
Review the settlement documents. Make sure you understand what was agreed and that all signatures have been attained. If the agreement was for a specific dollar amount, or for an adjustment to the employees leave balances, complete the Grievance Payment form with the correct earn code (s) and hours/amounts. If the agreement indicates the employee is to be "made whole," you need to determine the appropriate payment and/or adjustments.
Review the grievance settlement, the employee job record, and if needed, the appropriate payroll pages (Review Paycheck and Leave Activity).
For example, John Doe was suspended for one day, on 1/8/09. For this example, let's assume John is a full-time AFSCME employee (working Monday through Friday, 8 hours a day), making $22.22 hourly and has a leave accrual date of 5/25/94.
For this example, the Grievance Payment form would have the following information entered:
GRV = $177.76, payment for the 8 hours
*VL = +.75, to increase the vacation balance
*SL = +.50, to increase the sick balance
Feel free to confer with your SEMA4 HR Services team if there are unusual settlement terms for a grievance.
