Juneteenth is a state and federal holiday occurring on Monday, June 19th. No payments will be issued on this day since banks and post offices will be closed. Payments processed on Friday, June 16th will have a payment date of Tuesday, June 20th. Please keep this in mind when scheduling payments that are due the week of June 19th.
Effective immediately, the Department of Administration and Minnesota Management and Budget (MMB) announce changes to the Encumbrance and Contract Execution Policy 21-01. These changes are intended to fix inconsistencies and omissions, add flexibility to executive branch state agencies, and set expectations for agencies related to making use of the exceptions to encumbrance requirements provided in the policy.
Refer to the revised executed policy and the joint memorandum which contains a summary of the policy changes and the use of alternative controls when making these exceptions.
Questions?
• Questions about purchasing requirements can be directed to Luke Jannett, luke.jannett@state.mn.us.
• Questions about contracting requirements can be directed to Rachel Dougherty, rachel.dougherty@state.mn.us.
• Questions about grant requirements can be directed to Naomi Munzner, naomi.munzner@state.mn.us.
• Questions about encumbrances in SWIFT can be directed to Adrienne Schmidt, adrienne.schmidt@state.mn.us.
Minnesota Management and Budget is hiring a permanent Banking Services Director (State Program Administrator, Manager Principal) position. The Director oversees the banking services and cash management functions of state government. The position supervises staff in the Banking Services Section responsible for the state’s warrant processing, ACH and wire payments, cash positioning, account reconciliations, transaction approvals, account establishment and management, and other responsibilities
Banking Services Director – This position closes July 5, 2023.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent will be required to complete a telework agreement. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Job ID is 66621.
Intermittent System Outages Sunday, June 25, 2023
All statewide systems may experience intermittent system outages during system maintenance on Sunday, June 25, 2023, from 6:00 a.m. to 2:00 p.m. System outages are not expected to last long. Please try signing in again if you experience issues with one of the systems.
Statewide systems impacted by the maintenance include:
We apologize for the inconvenience.
Thanks,
MMB Systems.
The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/eLEARNING
|
DATES |
|
INTRO |
Introduction to EPM Data Warehouse/SWIFT |
6/7/23; 8/9/23 |
|
INTRO |
Introduction to SWIFT Navigation webinar |
6/8/23; 7/20/23 |
|
INTRO |
Overview of SWIFT Reporting webinar |
6/8/23; 7/12/23; 8/3/2023 |
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar |
6/1/23 |
|
AR |
SWIFT Accounts Receivable Direct Journal Deposits webinar |
8/8/23 |
|
AR |
SWIFT Accounts Receivable Apply Payments to Invoices webinar |
8/9/23 |
|
AR |
SWIFT Accounts Receivable Maintenance Worksheets webinar |
8/10/23
|
|
BI |
SWIFT Billing Part 1 webinar |
7/26/23 |
|
BI |
SWIFT Billing Part 2 webinar |
7/27/23 |
|
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab |
7/6/23; 9/7/23 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
7/11/23; 10/4/23 |
|
EPM |
Create and Save an All Receipts Report in EPM lab |
7/13/23 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
6/14/23 |
|
EPM |
SWIFT EPM Create and Save the Manager's Financial Report lab |
7/20/23
|
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
7/13/23; 10/4/23 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
7/18/23; 9/13/23 |
|
KK |
SWIFT Budget Journal Administration webinar |
6/22/23 |
|
PO |
SWIFT Cancel and Close Purchase Orders webinar |
6/13/23 |
|
PO |
SWIFT Cancel Requisitions webinar
|
6/13/23 |
|
PO |
SWIFT Create Purchase Orders webinar |
6/6/23 |
|
SS |
Strategic Sourcing Part 1: Create, Post, and Approve Events |
6/14/23; 8/29/23 |
|
SS |
Strategic Sourcing Part 2: Analyze and Award Events |
6/14/23; 8/29/23 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
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