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    SWIFT Update April 15, 2021

    Update on SWIFT Upgrade Issues

    SWIFT was recently upgraded with the Oracle PUM Image 36 for PeopleSoft, and some unexpected issues occurred during this upgrade. If you'd like to look at an updated list with details about these issues, please see the PUM 36 Known Issues Document.

    Error Message When Processing Express Deposits

    In Accounts Receivable, when trying to set the Posting Action to "Batch Standard" for an Express Deposit with two or more items, users may receive the following error message.
     Deposit Error
    A workaround for this error message is to close and reopen the Express Deposit transaction. After closing and reopening the transaction, users should be able to go to the Action tab and set the Posting Action to "Batch Standard" without encountering further issues.
    If you have questions or issues about Express Deposits for two or more items, please contact the SWIFT Help Desk.

    Help Desk Hot Topic

    This Week's FAQ: Where to find SWIFT Forms

    Question: Where can I find SWIFT forms, such as Budget Forms, Vendor Payment Forms, or General Procurement Forms?

    Answer: On MMB's website, all SWIFT forms are located on the SWIFT Forms webpage. You can browse this page to find the Budget, Vendor Payment, or General Procurement Forms that you need

    SWIFT Training and Resources

    The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

    • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
    • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
    • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.

    To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:

    Webinars

    Date 

    Time 

    SWIFT Create System-Generated Contract Documents Electronically

    April 21, 2021

    1:00 p.m. - 2:30 p.m.

    Create a Contract Shell

    May 6, 2021

    1:00 p.m. - 2:30 p.m.

    Create Vouchers Overview

    May 13, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

    Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Training Guide page.

    SWIFT Update Mailing List

    The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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