SWIFT Update March 4, 2021
SWIFT System Availability During Update
The SWIFT system will be unavailable beginning Thursday, March 18 at 6 p.m. until approximately noon on Monday, March 22 for a system update. The Appropriation Maintenance Application (AMA) will also be unavailable during the SWIFT system Update. Please plan your system work accordingly.
Reminder to Buyers: Please be aware that the system downtime will include the Supplier Portal. Avoid scheduling solicitation events to close during this time, as responders may need extra time to submit bid response.
SWIFT Training and Resources
The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.
- Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
- Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
- One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.
To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:
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Webinars
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Date
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Time
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SWIFT Budget Journal Administration
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March 9, 2021
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9:00 a.m. - 11:00 a.m.
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Introduction to SWIFT Navigation
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March 10, 2021
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9:30 a.m. - 11:30 a.m.
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Introduction to SWIFT Reporting
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March 17, 2021
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9:30 a.m. - 11:30 a.m.
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Strategic Sourcing, Part I: Create, Post, and Approve Events
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March 24, 2021
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9:30 a.m. - 11:30 a.m.
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Strategic Sourcing, Part II: Analyze and Award Events
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March 31, 2021
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9:30 a.m. - 11:30 a.m.
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SWIFT Create Purchase Orders
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April 6, 2021
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1:00 p.m. - 2:30 p.m.
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SWIFT Create System-Generated Contract Documents Electronically
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April 21, 2021
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1:00 p.m. - 2:30 p.m.
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SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.
Information to include with your message:
- Issue Description
- Business Unit
- Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error Message Print Screen
- Additional assistance can be found on the SWIFT Training Guide page.
SWIFT Update Mailing List
The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.
Printing the SWIFT Update
- If you are experiencing issues printing this update, download a PDF version and print that version
