Minnesota Management and Budget is hiring a permanent position supporting the Vendor Payments Team.
State Program Administrator Intermediate
This position works with the reconciliation and balancing of State warrants that are issued by Minnesota Management and Budget. The person will also be responsible for researching warrant issues, sending wire transactions on behalf of all State of Minnesota agencies, and responding and recommending solutions to issues encountered by suppliers who receive payments from the State of Minnesota.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent will be required to complete a telework agreement. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Job ID is 63894.If you have special delivery instructions (e.g., dock hours or delivery equipment needed) for orders from Abundant180 on Contract Release T-572(5), these instructions will not pass through the punchout catalog system to the vendor. Please contact Mary Determan (mary@abundant180.com) prior to placing these orders. You must receive confirmation that the special delivery instructions have been received before proceeding with your punchout order.
Strategic Sourcing - New D&I (Diversity and Inclusion) Bid Factor
The Department of Administration has introduced a new SWIFT bid factor to further promote diversity and inclusion in State contracting. The goal is to identify suppliers who may qualify for certification in the State’s Targeted Group Program but have not yet applied.
Moving forward, as part of any solicitation posted within SWIFT, a potential responder will be presented with questions regarding whether they are likely eligible but not yet certified as a Targeted Group business. Using reporting tools in SWIFT, the Office of State Procurement will be able to connect with those suppliers that may qualify for the program and provide them with an application to pursue certification.
What do you need to do as an agency buyer? No action is required on your part. Do not delete this new bid factor in your SWIFT Event.
If you are aware of a vendor that is not currently certified, but may be eligible, please send a link to the vendor’s website or contact information to procurement.equity@state.mn.us .
If you have any questions regarding this new bid factor, please reach out to procurement.user@state.mn.us.
Notice on New Local Taxes
The Minnesota Department of Revenue will be administering the following new County sales and use taxes effective April 1, 2023:
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Carlton_County.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Itasca_Co.pdf
The Minnesota Department of Revenue will be administering the following new/increase City sales and use taxes effective April 1, 2023:
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Cloquet_Increase.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Edina.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Grand_Rapids.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Hermantown_Increase.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Maple_Grove.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Moorhead.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Oakdale.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Staples.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Waite_Park.pdf
https://www.revenue.state.mn.us/sites/default/files/2023-01/General_Notice_Warren.pdf
The sales and use tax rate changes apply to sales made on or after April 1, 2023. They will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (county/city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.
Purchase orders entered in SWIFT on or after April 1, 2023, will calculate the new tax rates for each county/city. Existing purchase orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates.
For assistance in changing the sales tax on a purchase order, please consult the Update the Sales Tax Settings on an Existing Purchase Order quick reference guide. You can also view the Update Sales Tax on an Existing Purchase Order video.
Minnesota Management and Budget (MMB) requires all state agencies to review the security roles assigned to their employees in statewide systems, including SWIFT, SEMA4, ELM, and the EPM Data Warehouse. An agency’s assigned security administrator coordinates the annual security review process and ensures proper signatures are collected on the verification form. All changes to security roles as a result of the review process as well as signed verifications are due Friday, April 21, 2023. For more information and links to relevant policies, refer to the February 23 memo and instructions regarding Annual System Security Review and Verification due April 21, 2023. Questions and returned verification forms should be directed to the MMB Statewide Systems Security Team at sema4.security.mmb@state.mn.us.
The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/eLEARNING
|
DATES |
|
INTRO |
Introduction to EPM Data Warehouse/SWIFT |
4/5/23; 6/7/23 |
|
INTRO |
Introduction to SWIFT Navigation webinar |
4/12/23;5/17/23; 6/8/23
|
|
INTRO |
Introduction to SWIFT Reporting webinar |
4/6/23; 5/4/23; 6/8/23;7/12/23; 8/3/23
|
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar |
4/4/23 |
|
AR |
SWIFT Accounts Receivable Direct Journal Deposits webinar |
5/16/23 |
|
AR |
SWIFT Accounts Receivable Apply Payments to Invoices webinar |
5/17/23 |
|
AR |
SWIFT Accounts Receivable Maintenance Worksheets webinar |
5/18/23 |
|
BI |
SWIFT Billing Part 1 webinar |
4/26/23;7/26/23 |
|
BI |
SWIFT Billing Part 2 webinar |
4/27/23;7/27/23 |
|
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab |
5/10/23
|
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
5/3/23 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
3/22/23; 6/14/23 |
|
EPM |
SWIFT EPM Create and Save the All Receipts Report Lab |
7/13/23 |
|
EPM |
SWIFT EPM Create and Save the Manager's Financial Report lab |
3/30/23; 5/25/23; 7/20/23
|
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
5/16/23 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
5/9/23 |
|
KK |
SWIFT Budget Journal Administration webinar |
6/22/23 |
|
PO |
SWIFT Create Purchase Orders webinar |
4/11/23; 6/6/23 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar |
5/4/23 |
|
SC |
SWIFT Import and Process a Contract Document Electronically webinar |
5/4/23 |
|
SS |
SWIFT Strategic Sourcing 1: Create, Post and Approve Events webinar |
6/14/23
|
|
SS |
SWIFT Strategic Sourcing 2: Analyze and Award Events in webinar |
6/14/23
|
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
