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SWIFT Update March 30, 2023 

Vendor Support Warrant Reconciliation - State Program Administrator Intermediate

Minnesota Management and Budget is hiring a permanent position supporting the Vendor Payments Team.

State Program Administrator Intermediate - This position closes end of day, today.

This position works with the reconciliation and balancing of State warrants that are issued by Minnesota Management and Budget. The person will also be responsible for researching warrant issues, sending wire transactions on behalf of all State of Minnesota agencies, and responding and recommending solutions to issues encountered by suppliers who receive payments from the State of Minnesota. 

This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent will be required to complete a telework agreement. The incumbent may be expected to work in the office on occasion.

Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Job ID is 63894.

Little Time for SWIFT Training? Try Our Short Videos

Did you know that SWIFT Training team has developed several short (less than 10 minute) videos to help you complete transactions in SWIFT? Watch videos at your convenience and just in time for completing a SWIFT transaction. Here's a testimony from one of our users:

Since starting my current position at DPS, which includes a variety of accounting tasks I hadn’t done previously, I’ve relied on the SWIFT Training Videos. The videos are well-produced. They allow users to watch when schedules permit and to work at their own pace. Whether learning something new or confirming a process for a task done only once or twice a year, the SWIFT Training Videos are an invaluable tool. ~ Maureen McGough-Pose

Training videos are being updated and added regularly, and we welcome suggestions for new ones. Find them on our Training Videos webpage.

SWIFT Hot Topic

SWIFT Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Training and Help Desk team. Use these as a friendly reminder of a process or as an opportunity to learn something new!

Q. If I am in the EPM Data Warehouse, can I mistakenly change the data?

A. No, for two reasons. One, the EPM Data Warehouse is a reporting tool outside of SWIFT. The EPM Data Warehouse gets SWIFT data from a one-way batch load process and is only as current as the previous business day. Two, the write-back feature is disabled in the EPM Data Warehouse. This means that you can view, arrange, and export data, but you cannot revise any of the data.

To learn more about SWIFT data in the EPM Data Warehouse, check out the EPM labs and webinars in the training section below.

Notice on New Local Taxes

The Minnesota Department of Revenue will be administering the following new County sales and use taxes effective April 1, 2023:

 The Minnesota Department of Revenue will be administering the following new/increase City sales and use taxes effective April 1, 2023:

The sales and use tax rate changes apply to sales made on or after April 1, 2023. They will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (county/city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.

Purchase orders entered in SWIFT on or after April 1, 2023, will calculate the new tax rates for each county/city. Existing purchase orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates.

For assistance in changing the sales tax on a purchase order, please consult the Update the Sales Tax Settings on an Existing Purchase Order quick reference guide. You can also view the Update Sales Tax on an Existing Purchase Order video.

SWIFT and EPM Data Warehouse Training

The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.


Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted.



Introduction to EPM Data Warehouse/SWIFT

4/5/23; 6/7/23; 8/9/23


Introduction to SWIFT Navigation webinar

4/12/23; 5/17/23; 6/8/23; 7/20/23


Overview of SWIFT Reporting webinar

4/6/23; 5/4/23; 6/8/23; 7/12/23; 8/3/2023


Introduction to SWIFT eLearning



SWIFT Create Vouchers Overview in Accounts Payable webinar

4/4/23; 6/1/23


SWIFT Accounts Receivable Direct Journal Deposits webinar



SWIFT Accounts Receivable Apply Payments to Invoices webinar



SWIFT Accounts Receivable Maintenance Worksheets webinar



SWIFT Billing Part 1 webinar

4/26/23; 7/26/23


SWIFT Billing Part 2 webinar

4/27/23; 7/27/23


Build a My Dashboard for SWIFT Reports in EPM lab

5/10/23, 7/6/23; 9/7/23


Create a SWIFT All Expenditures Report in EPM lab

5/3/23; 7/11/23; 10/4/23


Create and Save an All Receipts Report in EPM lab



SWIFT EPM Create and Save a New Analysis lab



SWIFT EPM Create and Save the Manager's Financial Report lab

5/25/23; 7/20/23


Understand the SWIFT Data in the EPM Data Warehouse webinar

5/16/23; 7/13/23; 10/4/23


Use SWIFT Standard Reports in EPM lab

5/9/23; 7/18/23; 9/13/23


SWIFT Budget Journal Administration webinar
Time, 9 a.m. - 11 a.m.



SWIFT Create Purchase Orders webinar

4/11/23; 6/6/23


SWIFT Create a Supplier Contract Shell webinar
Time, 9 a.m. - 10 a.m.



SWIFT Import and Process a Contract Document Electronically webinar
Time, 1 p.m. - 2 p.m.



Strategic Sourcing Part 1: Create, Post, and Approve Events

6/14/23; 8/29/23


Strategic Sourcing Part 2: Analyze and Award Events
Time, 1:00 p.m. - 2:30 p.m.

6/14/23; 8/29/23


SWIFT Strategic Sourcing eLearning


SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

  • Your Business Unit
  • Description of the issue/question
  • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error message print screen

Additional assistance can be found on the SWIFT Training Guides and Resources page.

SWIFT Update Newsletter

The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.
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