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SWIFT Update April 23, 2020


Reminder: The SWIFT Help Desk Remains Open

Please contact the SWIFT Help Desk for any questions, concerns, or issues you have with SWIFT.

Annual Budget and Accounting Instructions - Document 1 

The Annual Budget and Accounting Instructions – Document 1 has been posted to the SWIFT Budget and Accounting Instructions page under the Establishing Budget Fiscal Year 2021 Budgets and Closing Fiscal Year 2020.

SWIFT Training and Resources 

The SWIFT training team is following the guidance from the Governor’s office on Supporting State Workforce through COVID-19. We are offering online training through webinars, one-on-one sessions, and video tutorials.

  • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
  • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.
  • Training Guides and Video Tutorials: Please check the SWIFT Training Guides and Resources page for training guides and video tutorials. You will find training guides covering each module on SWIFT. We will add video tutorials to this page in upcoming weeks.

To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:

Webinar

Date 

Time 

Introduction to SWIFT Webinar (Navigation)

April 29, 2020

9:30 am to 11:30 am

Introduction to SWIFT Webinar (Navigation)

May 6, 2020

9:30 am to 11:30 am

Introduction to SWIFT Webinar (Reporting Tools)

May 13, 2020

9:30 am to 11:00 am

Introduction to SWIFT Webinar (Navigation)

May 20, 2020

9:30 am to 11:30 am

Introduction to SWIFT Webinar (Reporting Tools)

May 27, 2020

9:30 am to 11:00 am

PO: Create a Purchase Order Overview Webinar

April 30, 2020

9:30 am to 11:00 am

SC2: SWIFT Overview on Creating Contract Documents Electronically Webinar

May 12, 2020

8:30 am to 10:00 am
 

SWIFT Training Guides and Resources

You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen
  • Additional assistance can be found on the SWIFT Training Guide page.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

  • If you are experiencing issues printing this update, download a PDF version and print that version
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