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    SWIFT Update October 14, 2021


    Data Warehouse Security change to the HCM--Payroll--Salary Projects Subject Area

    From Statewide Payroll Services:

    A bulletin regarding Data Warehouse Security Change to the HCM--Payroll--Salary Projections Subject Area has been posted in Current Payroll Bulletins on the MMB website.  Please refer to the bulletin for additional information on a security change implemented this past weekend. 

    Contract/PO Issue Resolved

    A fix was implemented to correct the Contract/PO issue that was incorrectly calculating contract release amounts since March. Users were receiving a false error like the one listed below even if there were enough funds available on the contract.

    Contract Error Message

    Going forward there should be no need to overstate the contract to get the PO to go through without the error. Please contact the SWIFT Help Desk if you continue to encounter any problems.

    Staff Spotlight: Alex Larson

    Alex Larson is a team lead on the SWIFT module support team.

    How long have you been with Minnesota Management and Budget (MMB)?
    I have been with MMB and the SWIFT Module Support unit since April 2016. I have been with the state since 2010, and prior to MMB I worked at Perpich and the Department of Commerce in accounting roles.

    What's your favorite part of your job?
    Every day brings different challenges and a chance to learn something new. My favorite part of the job is that our team has so many opportunities to make things better for SWIFT users, and really enjoy the satisfaction that comes with solving a difficult problem or helping to make an agency more efficient when using SWIFT.

    Fun Fact:
    I am a (fledgling) guitarist and (reluctant) vocalist and am part of a local band with a couple of friends. There are brief moments when we even sound good! My favorite things at the moment are Wilco, Stardew Valley, KEXP Seattle, and the 60/40 burger at Red Cow. My wife and I have a wonderfully funny and loving daughter, Ellie, and reside in scenic Richfield, Minnesota.

    Larson-A

    SWIFT Training

    The SWIFT Training team offers online training through webinars, training guides, video tutorials, and one-on-one sessions.

    • Webinars: Enroll in upcoming webinars on Learning Management. See Upcoming Webinars below. Webinars run 60 to 120 minutes and include live demos of SWIFT processes.
    • Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
    • One-On-One Sessions: Request a one-on-one session with a SWIFT trainer by emailing your request to: SWIFT.Project@state.mn.us

    Upcoming Webinars

    To enroll in a SWIFT webinar, sign in to the Self Service or Admin Portal and select the Learning Management tile.

    1. On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
    2. From the Search Results, select the webinar you would like to take.
    3. Press the Enroll button to enroll in the webinar.
    4. For webinars, make sure to check your email later for an invitation, which will provide a link and instructions on how to attend the webinar.

    Currently, there are seats still available for the following webinars.

    Module

    Classes/Webinars

    Date 

    Time 

    PO

    Purchase Order

    Oct 19, 2021

    9:00 a.m. - 10:30 a.m.

    SC

    Supplier Contracts

    Oct 28, 2021

    9:00 a.m. - 10:30 a.m.

    KK

    Budget Journal Administration

    Nov 04, 2021

    9:00 a.m. - 11:00 a.m.

    AP

    Accounts Payable

    Nov 09, 2021

    9:00 a.m. - 10:30 a.m.

    SC

    Supplier Contracts

    Nov 16, 2021

    9:00 a.m. - 10:00 a.m.

    SS

    Strategic Sourcing, Part 1: Create, Post, and Approve Events

    Nov 17, 2021

    9:30 a.m. - 11:30 a.m.

    SS

    Strategic Sourcing, Part 2: Analyze and Award Events

    Nov 24, 2021

    9:30 a.m. - 11:30 a.m.

    SC

    Supplier Contracts

    Dec 08, 2021

    9:00 a.m. - 10:00 a.m.


    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides page.

    SWIFT Update Newsletter

    The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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