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    SWIFT Update June 01, 2023


    Annual Budget and Accounting Instructions - Document 2  

    The Annual Budget and Accounting Instructions – Document 2 has been posted to the SWIFT Budget & Accounting Instructions webpage under the Establishing Budget Fiscal Years 2024-25 Budgets and Closing Fiscal Year 2023. 

    Payment Processing on June 19, 2023

    Juneteenth is a state and federal holiday occurring on Monday, June 19th. No payments will be issued on this day since banks and post offices will be closed. Payments processed on Friday, June 16th will have a payment date of Tuesday, June 20th. Please keep this in mind when scheduling payments that are due the week of June 19th.

    Vanity Links Reminder 

    As part of the Self Service, Administrative Portal, and Supplier Portal upgrades back in 2019, portal URLs were replaced by vanity URLs. A 'vanity URL' is a shorter URL that is more descriptive and automatically redirects a user to the application. These should be saved in your favorites and used when sending out communications to employees or suppliers as it replaces the need for the much longer and sometimes changing portal URLs.

    The following portals have vanity URLs:

    For instructions on how to save these links to your browser's Favorites, see the How to Save Vanity URLs Quick
    Reference Guide. This guide includes instructions for Microsoft Edge, Chrome, and Firefox.

    If you have questions about how to save favorites in your browser, contact the SWIFT Help Desk (see contact information below).

    Upcoming Statewide System Maintenance:

    Intermittent System Outages Sunday, June 25, 2023

    All statewide systems may experience intermittent system outages during system maintenance on Sunday, June 25, 2023, from 6:00 a.m. to 2:00 p.m. System outages are not expected to last long. Please try signing in again if you experience issues with one of the systems.

    Statewide systems impacted by the maintenance include:

    • Appropriate Maintenance Application (AMA)
    • Budget Planning and Analysis System (BPAS)
    • Capital Budget System (CBS)
    • Enterprise Learning Management (ELM)
    • EPM Data Warehouse
    • Fiscal Note Tracking System (FNTS)
    • Recruiting Solutions
    • Self Service
    • SEMA4
    • SWIFT (including Supplier Portal and Mobile Inventory)

    We apologize for the inconvenience.
    Thanks,
    MMB Systems.

    SWIFT and EPM Data Warehouse Training

    The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

    Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

    MODULE

    WEBINARS/eLEARNING
    Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted.

    DATES

    INTRO

    Introduction to EPM Data Warehouse/SWIFT

    6/7/23; 8/9/23

    INTRO

    Introduction to SWIFT Navigation webinar

    6/8/23; 7/20/23

    INTRO

    Overview of SWIFT Reporting webinar

    6/8/23; 7/12/23; 8/3/2023

    INTRO

    Introduction to SWIFT eLearning

    Anytime

    AP

    SWIFT Create Vouchers Overview in Accounts Payable webinar

    6/1/23

    AR

    SWIFT Accounts Receivable Direct Journal Deposits webinar

    8/8/23

    AR

    SWIFT Accounts Receivable Apply Payments to Invoices webinar

    8/9/23

    AR

    SWIFT Accounts Receivable Maintenance Worksheets webinar

    8/10/23

    BI 

    SWIFT Billing Part 1 webinar

    7/26/23

    BI

    SWIFT Billing Part 2 webinar

    7/27/23

    EPM

    Build a My Dashboard for SWIFT Reports in EPM lab

    7/6/23; 9/7/23

    EPM

    Create a SWIFT All Expenditures Report in EPM lab

    7/11/23; 10/4/23

    EPM

    Create and Save an All Receipts Report in EPM lab

    7/13/23

    EPM

    SWIFT EPM Create and Save a New Analysis lab

    6/14/23

    EPM

    SWIFT EPM Create and Save the Manager's Financial Report lab

    7/20/23

    EPM

    Understand the SWIFT Data in the EPM Data Warehouse webinar

    7/13/23; 10/4/23

    EPM

    Use SWIFT Standard Reports in EPM lab

    7/18/23; 9/13/23

    KK

    SWIFT Budget Journal Administration webinar
     Time, 9 a.m. - 11 a.m.

    6/22/23

    PO

    SWIFT Cancel and Close Purchase Orders webinar

    6/13/23

    PO 

    SWIFT Cancel Requisitions webinar
    Time, 1 p.m. - 2:30 p.m.

    6/13/23

    PO

    SWIFT Create Purchase Orders webinar

    6/6/23

    SS

    Strategic Sourcing Part 1: Create, Post, and Approve Events

    6/14/23; 8/29/23

    SS

    Strategic Sourcing Part 2: Analyze and Award Events
     Time, 1:00 p.m. - 2:30 p.m.

    6/14/23; 8/29/23

    SS

    SWIFT Strategic Sourcing eLearning

    Anytime

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides and Resources page.

    SWIFT Update Newsletter

    The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.

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