A successful Fiscal Year 2020 hard close was implemented last weekend. This accomplishment is due to agency staff working hard to meet deadlines and resolve issues. Thanks to everyone for making the FY2020 close a great success!
Department of Administration’s Office of State Procurement (OSP) recommends that agencies cancel or close existing supplier contract shells that they no longer need in SWIFT's Supplier Contract module. Canceling or closing these contracts shells streamlines reports for agencies and for OSP.
• Cancel supplier contracts that have no activity against it. An activity includes purchase orders, receipts and vouchers.
• Close supplier contracts that have activity against it.
For more information, please review the Close or Cancel a Supplier Contract or Contract Lines reference guide.
OSP recommends that agencies regularly review their events in SWIFT’s Strategic Sourcing module. Make sure that your agency reviews events that are not in a status of Awarded, Cancelled, or Not Awarded on a regular basis. Events in any other status need to be updated to a Valid status.
In the Event Workbench, search by Event Status. You can also set the Default Search Options to assist you to find events to review and possibly update.
The Strategic Sourcing reference guides and videos provide information on ways to update an event such as the following topics.
• Cancel an Event
• Close Lines
• Create a New Round
• Create a New Version
• Edit an Event
Please contact the SWIFT Help Desk if you have questions about reviewing and updating events in SWIFT’s Strategic Sourcing module.
Please contact the SWIFT Help Desk for any questions, concerns, or issues you have with SWIFT.
The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.
To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:
You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue.
Information to include with your message:
The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.
