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    SWIFT Update November 17, 2022


    New SHIP TO Location for In Store Pickup in EProcurement

    Agencies ordering from suppliers with physical store locations will now be able to pick up items in store while still using the catalog punchout process in the EProcurement module. On the requisition enter PICKUP in the Ship To field. On the supplier site, select the store location where item(s) will be picked up. This will show as In Store Pick Up on the purchase order that is submitted to suppliers.

    Please direct questions to Angie Brandt. Angie.Brandt@state.mn.us

    System Maintenance: Sunday, November 27, 2022

    All Statewide systems will be unavailable due to system maintenance Sunday, November 27, 2022. Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.

    Impacted systems include:

    • Self Service
    • SEMA4
    • Recruiting Solutions
    • SWIFT (Including Supplier Portal and Mobile Inventory)
    • EPM Data Warehouse
    • Appropriate Maintenance Application (AMA)
    • Budget Planning and Analysis System (BPAS)
    • Capital Budget System (CBS)
    • Fiscal Note Tracking System (FNTS)
    • Learning Management (ELM)

    We apologize for any inconvenience.

    Thank you,
    The MMB Systems team

    SWIFT and EPM Data Warehouse Training

    The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.

    • Webinars/Labs: Enroll in online training for SWIFT and the EPM Data Warehouse on Enterprise Learning Management (ELM). See Upcoming SWIFT Training below. Webinars and labs run for 60 to 120 minutes. They include live demos of SWIFT and EPM Data Warehouse processes. SWIFT training options are webinars. Some of the EPM training are labs so that you can follow along and create and save your own reports or My Dashboard.
    • SWIFT Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
    • EPM Data Warehouse Training: Locate quick reference guides on our EPM Warehouse Training page. Topics include the most common EPM Data Warehouse processes and SWIFT reports.
    • eLearning: Complete self-paced training in ELM. After learning the material at your own pace and passing the quiz, you can request a Certificate of Completion.
    • One-On-One Sessions: Still feeling stuck? Request a one-on-one training session by emailing us at SWIFTHelpDesk.MMB@state.mn.us.

    Upcoming SWIFT Training

    To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.

    1. On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
    2. From the Search Results, select the webinar you would like to take.
    3. Press the Enroll button, and check your email later for an invitation with instructions on how to attend the webinar.

    Currently, there are seats still available for the following webinars and eLearning.

    Module

    Webinars/eLearning

    Date 

    Time 

    INTRO

    Introduction to SWIFT eLearning

    Anytime

    Self-Paced Class

    SS

    Strategic Sourcing eLearning

    Anytime

    Self-Paced Class

    EPM

    Create and Save the Manager's Financial Report lab

    November 30, 2022

    9:00 a.m. – 10:30 a.m.

    EPM

    Create a SWIFT All Expenditures Report in EPM lab

    December 1, 2022

    9:00 a.m. – 10:30 a.m.

    EPM 

    SWIFT Create and Save the All Receipts Report lab

    December 7, 2022

    9:00 a.m. – 10:30 a.m

    EPM

    Use SWIFT Standard Reports in EPM lab

    December 8, 2022

    9:00 a.m. – 10:30 a.m.

    INTRO

    Introduction to SWIFT Reporting webinar

    December 13, 2022

    9:00 a.m. – 10:30 a.m.

    PO

    Create Purchase Orders webinar

    December 14, 2022

    9:00 a.m. – 10:30 a.m.

    EPM

    Create and Save a New Analysis lab

    December 15, 2022

    9:00 a.m. – 10:30 a.m.

    INTRO

    Introduction to SWIFT Navigation webinar

    December 15, 2022

    9:00 a.m. – 10:30 a.m.

    AP

    Create Vouchers Overview in Accounts Payable webinar

    January 10, 2023

    9:00 a.m. – 10:30 a.m.

    INTRO

    Introduction to SWIFT Reporting webinar

    January 11, 2023

    9:00 a.m. – 10:30 a.m.

    KK

    Budget Journal Administration webinar

    January 19, 2023

    9:00 a.m. – 11:00 a.m.

    BI

    Billing Part 1 webinar

    January 25, 2023

    9:00 a.m. – 10:30 a.m.

    BI

    Billing Part 2 webinar

    January 26, 2023

    9:00 a.m. – 10:30 a.m.

    EPM

    Create and Save the Manager’s Financial Report webinar

    January 31, 2023

    9:00 a.m. – 10:30 a.m.

    INTRO

    Introduction to SWIFT Reporting webinar

    February 9, 2023

    9:00 a.m. – 10:30 a.m.

    AR

    SWIFT Accounts Receivable Direct Journal Deposits webinar

    February 14, 2023

    9:00 a.m. – 10:30 a.m.

    AR

    SWIFT Accounts Receivable Apply Payments to Invoices webinar

    February 15, 2023

    9:00 a.m. – 10:30 a.m.

    AR

    SWIFT Accounts Receivable Maintenance Worksheets webinar

    February 16, 2023

    9:00 a.m. – 10:30 a.m.

    EPM

    Build a My Dashboard for SWIFT Reports in EPM lab

    March 1, 2023

    9:00 a.m. – 10:30 a.m.

    INTRO

    Introduction to SWIFT Reporting webinar

    March 8, 2023

    9:00 a.m. – 10:30 a.m.

    SS

    Strategic Sourcing 1: Create, Post, and Approve Events webinar

    March 9, 2023

    9:00 a.m. – 10:30 a.m.

    SS

    Strategic Sourcing 2: Analyze and Award Events webinar

    March 9, 2023

    1:00 p.m. - 2:30 p.m.

    EPM

    Create and Save a New Analysis lab

    March 22, 2023

    9:00 a.m. – 10:30 a.m.

    EPM

    Create and Save the Manager's Financial Report lab

    March 30, 2023

    9:00 a.m. – 10:30 a.m.

    SC

    Create a Supplier Contract Shell Webinar

    May 4, 2023

    9:00 a.m. – 10:30 a.m.

    SC

    Import and Process a Contract Document Electronically Webinar

    May 4, 2023

    1:00 p.m. - 2:00 p.m.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides page.

    SWIFT Update Newsletter

    The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.

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