The Annual Budget and Accounting Instructions - Document 1 has been posted to the SWIFT Budget and Accounting Instructions page. You can find this document under Establishing Budget Fiscal Year 2023 Budgets and Closing Fiscal Year 2022.
Agencies have the ability to register suppliers in the Admin Portal. If a supplier does not have an email address, do not use your own email address. Use NOREPLY@STATE.MN.US.
SWIFT Procurement Support Team Supervisor Position
The Department of Administration is hiring a SWIFT Procurement Support Team Supervisor. This position supervises the staff to provide effective procurement module management, functional analysis and business process design, along with testing of system upgrades, changes and enhancements to the procurement modules in SWIFT. As the system module experts, the team provides assistance and training to state agencies, vendors, and other users to optimize their use of the procurement modules in meeting the user’s processing and reporting needs.
Please share this position opening with colleagues and friends who may be interested.
The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.
To enroll in a SWIFT webinar or eLearning class, sign in to Self Service or the Administrative Portal and select the Learning Management tile.
Module |
Webinars/eLearning |
Date |
Time |
INTRO |
Introduction to SWIFT eLearning |
Anytime |
Self-Paced Class |
SS |
Strategic Sourcing eLearning |
Anytime |
Self-Paced Class |
EPM |
Create and Save the All Receipts Report lab |
Apr. 06, 2022 |
9:00 a.m. - 10:15 a.m. |
EPM |
Create an All Expenditures SWIFT Report lab |
Apr. 07, 2022 |
9:00 a.m. - 10:30 a.m. |
PO |
Overview of Purchase Orders webinar |
Apr. 12, 2022 |
9:00 a.m. - 10:30 a.m. |
EPM |
Create and Save the Manager's Financial Report lab |
Apr. 13, 2022 |
9:00 a.m. - 10:15 a.m. |
PO |
Close and Cancel Purchase Orders webinar |
Apr. 14, 2022 |
10:00 a.m. - 11:30 a.m. |
EPM |
Use Standard SWIFT Reports in EPM lab |
Apr. 19, 2022 |
9:00 a.m. - 10:30 a.m. |
BI |
Billing Part 1 webinar |
Apr. 20, 2022 |
9:00 a.m. - 10:30 a.m. |
BI |
Billing Part 2 webinar |
Apr. 21, 2022 |
9:00 a.m. - 10:30 a.m. |
EPM |
Understand the SWIFT Data in the EPM Data webinar |
Apr. 26, 2022 |
9:00 a.m. - 10:30 a.m. |
EPM |
Create and Save a New Analysis lab |
Apr. 27, 2022 |
9:00 a.m. - 10:15 a.m. |
KK |
Budget Journal Administration webinar |
Apr. 28, 2022 |
9:00 a.m. - 11:00 a.m. |
AR |
Create, Correct and Verify Direct Journal Deposits webinar |
May 10, 2022 |
9:00 a.m. - 10:30 a.m. |
AP |
Create Vouchers Overview in Accounts Payable webinar |
May 10, 2022 |
9:00 a.m. - 10:30 a.m. |
AR |
Enter Deposits and Apply Payments for SWIFT Invoices webinar |
May 11, 2022 |
9:00 a.m. - 10:30 a.m. |
AR |
Use Maintenance Worksheets to Manage Customer Accounts webinar |
May 12, 2022 |
9:00 a.m. - 10:30 a.m. |
EPM |
Introduction to the EPM Data Warehouse for SWIFT Reports webinar |
May 17, 2022 |
9:00 a.m. - 10:30 a.m. |
SC |
Create Contract Shell webinar |
June 14, 2022 |
9:00 a.m. - 10:00 a.m. |
EPM |
Build a My Dashboard for SWIFT Reports lab |
June 22, 2022 |
9:00 a.m. - 10:30 a.m. |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides page.