skip to content
Primary navigation

SWIFT Update April 14, 2022

Annual Budget and Accounting Instructions Posted

The Annual Budget and Accounting Instructions - Document 1 has been posted to the SWIFT Budget and Accounting Instructions page. You can find this document under Establishing Budget Fiscal Year 2023 Budgets and Closing Fiscal Year 2022.


Email Address for Registering Suppliers

Agencies have the ability to register suppliers in the Admin Portal. If a supplier does not have an email address, do not use your own email address. Use NOREPLY@STATE.MN.US.

Supplier Register



 SWIFT Procurement Support Team Supervisor Position

The Department of Administration is hiring a SWIFT Procurement Support Team Supervisor. This position supervises the staff to provide effective procurement module management, functional analysis and business process design, along with testing of system upgrades, changes and enhancements to the procurement modules in SWIFT. As the system module experts, the team provides assistance and training to state agencies, vendors, and other users to optimize their use of the procurement modules in meeting the user’s processing and reporting needs. 

Please share this position opening with colleagues and friends who may be interested.


SWIFT Training

The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.

  • Webinars/Labs: Enroll in online training for SWIFT and the EPM Data Warehouse on Enterprise Learning Management (ELM). See Upcoming SWIFT Training below. Webinars and labs run for 60 to 120 minutes. They include live demos of SWIFT and EPM Data Warehouse processes. SWIFT training options are webinars. Some of the EPM training are labs so that you can follow along and create and save your own reports or My Dashboard.
  • SWIFT Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
  • EPM Data Warehouse Training: Locate quick reference guides on our EPM Warehouse Training page. Topics include the most common EPM Data Warehouse processes and SWIFT reports.
  • eLearning: Complete self-paced training in ELM. After learning the material at your own pace and passing the quiz, you’ll receive a Certificate of Completion. Currently, Introduction to SWIFT eLearning is available.
  • One-On-One Sessions: Still feeling stuck? Request a one-on-one training session by emailing us at SWIFTHelpDesk@state.mn.us.

Upcoming SWIFT Webinars

To enroll in a SWIFT webinar or eLearning class, sign in to Self Service or the Administrative Portal and select the Learning Management tile.

  1. On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
  2. From the Search Results, select the webinar you would like to take.
  3. Press the Enroll button, and check your email later for an invitation with instructions on how to attend the webinar.

Module

Webinars/eLearning

Date 

Time 

INTRO

Introduction to SWIFT eLearning

Anytime

Self-Paced Class

SS

Strategic Sourcing eLearning

Anytime

Self-Paced Class

EPM

Create and Save the All Receipts Report lab

Apr. 06, 2022

9:00 a.m. - 10:15 a.m.

EPM

Create an All Expenditures SWIFT Report lab

Apr. 07, 2022

9:00 a.m. - 10:30 a.m.

PO

Overview of Purchase Orders webinar

Apr. 12, 2022

9:00 a.m. - 10:30 a.m.

EPM

Create and Save the Manager's Financial Report lab

Apr. 13, 2022

9:00 a.m. - 10:15 a.m.

PO

Close and Cancel Purchase Orders webinar

Apr. 14, 2022

10:00 a.m. - 11:30 a.m.

EPM

Use Standard SWIFT Reports in EPM lab

Apr. 19, 2022

9:00 a.m. - 10:30 a.m.

BI

Billing Part 1 webinar

Apr. 20, 2022

9:00 a.m. - 10:30 a.m.

BI

Billing Part 2 webinar

Apr. 21, 2022

9:00 a.m. - 10:30 a.m.

EPM

Understand the SWIFT Data in the EPM Data webinar

Apr. 26, 2022

9:00 a.m. - 10:30 a.m.

EPM

Create and Save a New Analysis lab

Apr. 27, 2022

9:00 a.m. - 10:15 a.m.

KK

Budget Journal Administration webinar

Apr. 28, 2022

9:00 a.m. - 11:00 a.m.

AR

Create, Correct and Verify Direct Journal Deposits webinar

May 10, 2022

9:00 a.m. - 10:30 a.m.

AP

Create Vouchers Overview in Accounts Payable webinar

May 10, 2022

9:00 a.m. - 10:30 a.m.

AR

Enter Deposits and Apply Payments for SWIFT Invoices webinar

May 11, 2022

9:00 a.m. - 10:30 a.m.

AR

Use Maintenance Worksheets to Manage Customer Accounts webinar

May 12, 2022

9:00 a.m. - 10:30 a.m.

EPM

Introduction to the EPM Data Warehouse for SWIFT Reports webinar

May 17, 2022

9:00 a.m. - 10:30 a.m.

SC

Create Contract Shell webinar

June 14, 2022

9:00 a.m. - 10:00 a.m.

EPM

Build a My Dashboard for SWIFT Reports lab

June 22, 2022

9:00 a.m. - 10:30 a.m.



SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

EmailSWIFTHelpDesk.MMB@state.mn.us

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

  • Your Business Unit
  • Description of the issue/question
  • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error message print screen

Additional assistance can be found on the SWIFT Training Guides page.

back to top