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    SWIFT Update October 12, 2023 

    Reminder to Check for Incomplete Deposits

    As part of the deposit process in the Accounts Receivable module in SWIFT, it is important to look for incomplete deposits on a regular basis.

    To check for incomplete deposits, both Direct Journal and Regular Item deposits, navigate to the Review Payments and Items tile. Expand the Review Payments folder and select Incomplete Deposits. Select the Search button, and a list of any incomplete deposits will display. Select a hyperlink under Deposit ID for more information.

    Incomplete deposits#1

    The Totals page will display. In the Control Totals section, verify that the Posted Total Amount and/or the Journalled Total Amount equal the Control Total Amount and Entered Total Amount. If they do not, complete the deposit by either applying payments for a regular item deposit or entering accounting entries for a direct journal deposit.

    Incomplete Depsoits screenshot #2

    For instructions on completing deposits, refer to the Verify Deposits are Complete quick reference guide.

    MMB is Hiring: Vendor Payments Support Position

    Vendor Payments Support 

    This position is responsible for recording and researching all returned warrants; Resolving, responding to, and recommending solutions to problems related to processing and identification of state payments encountered by customers using the Statewide Integrated Financial Tools (SWIFT); Reviewing and completing processing of Legislative warrants; Validating special handling of SWIFT warrants; and guiding customers through vendor registration and resolving inquiries received on the Vendor Helpline and Supplier Portal.

    This is a hybrid position and will require working in the office by alternating two and three days every other week. 

    Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. The Job ID is 70278.

    Open Lab: Tips and Tricks in the EPM Data Warehouse

    Open labs for the EPM Data Warehouse include a variety of topics nominated by users for collaboration and joint problem solving. You can sign up to participate in open labs through Learning Management. In the find Learning box, enter “SWIFT EPM” to locate open labs as well as other EPM Data Warehouse labs.

    The SWIFT training team will host their first open lab on Wednesday, November 1, 2023, from 9 am to 10:30 am. The first topic is Tips and Tricks for Business Intelligence. We will bring a couple of tricks that we’ve picked up along the way. You bring yours. No matter how small or inelegant you think your solution is. These open labs are intended for sharing.
    SWIFT and EPM Data Warehouse Training


    The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

    Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

    MODULE

    WEBINARS/eLEARNING
    Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted.

    DATES

    INTRO

    Introduction to EPM Data Warehouse/SWIFT webinar

    12/5/23

    INTRO

    Introduction to SWIFT Navigation webinar

    10/17/23; 11/7/23; 12/7/23

    INTRO

    Overview of SWIFT Reporting webinar

    11/2/23; 12/7/23; 1/4/24

    INTRO

    Introduction to SWIFT eLearning

    Anytime

    AP

    SWIFT Create Vouchers Overview in Accounts Payable webinar

    11/2/23

    AR

    SWIFT Accounts Receivable Part A Direct Journal Deposits webinar

    11/14/23

    AR

    SWIFT Accounts Receivable Part B Apply Payments to Invoices webinar

    11/15/23

    AR

    SWIFT Accounts Receivable Part C Maintenance Worksheets webinar

    11/16/23

    BI

    Billing Part 1 webinar

    10/25/23; 1/24/24

    BI

    Billing Part 2 webinar

    10/26/23; 1/25/24

    EPM

    Build a My Dashboard for SWIFT Reports in EPM lab; PM session Time, 1:00 p.m. - 2:30 p.m.

    11/8/23

    EPM

    Create a SWIFT All Expenditures Report in EPM lab

    12/13/23

    EPM

    SWIFT EPM Create and Save a New Analysis lab

    12/12/23

    EPM

    SWIFT EPM Create and Save the All Receipts Report lab

    1/11/24

    EPM

    SWIFT EPM Create and Save the Manager's Financial Report lab

    11/9/23; 1/18/24

    EPM

    SWIFT EPM Formatting Your Report
    PM session Time, 1:00 p.m. - 2:30 p.m.

    12/13/23 am; 12/13/23 pm

    EPM

    Understand the SWIFT Data in the EPM Data Warehouse webinar

    11/30/2023

    EPM

    Use SWIFT Standard Reports in EPM lab

    11/8/23

    KK

    SWIFT Budget Journal Administration webinar
    Time, 9 a.m. - 11:15 am

    10/19/23

    PO

    SWIFT Create Purchase Orders webinar

    11/15/23

    SC

    SWIFT Create a Supplier Contract Shell webinar
    Time, 9 a.m. - 10:am

    12/6/23

    SC

    SWIFT Import and Process Contract Document Electronically webinar
    Time, 1:00 p.m. - 2:00 p.m.

    12/6/23

    SS

    Strategic Sourcing Part 1: Create, Post, and Approve Events webinar

    12/14/23

    SS

    Strategic Sourcing Part 2: Analyze and Award Events webinar
     Time, 1:00 p.m. - 2:30 p.m.

    12/14/23

    SS

    SWIFT Strategic Sourcing eLearning

    Anytime

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides and Resources page.

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