Reminder: Purchase Order Close - This Weekend, May 16
As part of the year end clean-up activities, the PO Recon (PO Close) job is scheduled to run the weekend of May 16. The PO Reconciliation Job closes purchase orders that have been fully matched by setting the Status to “Complete.” See the SWIFT Procurement Year End Processing Tips for additional information.
The PO Close job will run two additional times this year to assist in closing documents: June 30 and the hard close weekend of August 15.
Remember, you can prevent the PO Reconciliation Job from closing a purchase order by selecting the “Hold From Further Processing” checkbox on the purchase order header. You can use this checkbox if you plan on increasing the purchase order at a later date.
Do you make requests in SWIFT? Want to learn more? Users can make a variety of requests. For example, you can request reports, processes, and scheduled queries. Check out our new video, Making and Tracking Requests. In this video, we demonstrate how to run processes and reports, and discuss the support tools available to initiate and monitor these activities.
The Prompt Payment reports for January through April 2025 have been posted. These reports include all payments made between 07/01/2024 and 06/30/2025.
Interest on late payments
Payment record by state agency
Prompt payment reports
For a more detailed report on prompt payments, the following query is now available in SWIFT for agencies to run. Please run only one month at a time: M_AP_PROMPT_PAY_DETAIL_2 - Prompt Pay - AP BU Dtl Support
The Help Desk Hot Topics feature Frequently Asked Questions answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new.
Q. Where can I find SWIFT forms, such as Budget Forms, Vendor Payment Forms, or General Procurement Forms?
A. On MMB's website, all SWIFT forms are located on the SWIFT Forms webpage. You can browse this page to find the Budget, Vendor Payment, or General Procurement Forms that you need.
Accounting Officer Senior or Finance Specialist 1
Minnesota Management and Budget (MMB) is hiring a permanent position supporting the Financial Reporting Team as either an Accounting Officer Senior or Finance Specialist 1.
This position closes May 22, 2025.
This position is responsible for preparing financial statements to be included in the state’s Annual Comprehensive Finance Report (ACFR) and preparing individual agency’s Schedule of Federal Expenditures (SEFA) to be included in the state’s single audit report, along with other ad hoc reporting requirements.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Job ID is 85988.
SWIFT Module Training and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods at no cost to the employee. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/LABS/eLearning |
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
6/4/25, 7/8/25 |
|
INTRO |
Overview of SWIFT Reporting webinar |
6/12/25, 7/17/25, 8/15/25 |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable Webinar |
10/16/25 |
|
AR |
SWIFT Create, Correct and Verify Direct Journal Deposits webinar |
7/8/25 |
|
AR |
SWIFT Enter Deposits and Apply Payments for SWIFT Invoices |
7/9/25 |
|
AR |
SWIFT Use Maintenance Worksheets to Manage Customer Accounts webinar |
7/10/25 |
|
BI |
SWIFT Billing Part 1 webinar |
6/25/25, 8/27/25 |
|
BI |
SWIFT Billing Part 2 webinar |
6/26/25, 8/28/25 |
|
EPM |
Build My Dashboard for SWIFT Reports lab |
6/12/25 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM Lab |
10/1/25 |
|
EPM |
Create a SWIFT All Receipts Report in EPM lab |
6/18/25 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT webinar |
6/10/25 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
6/5/25, 8/21/25 |
|
EPM |
SWIFT EPM Create and Save the Manager's Financial Report lab |
8/7/25 |
|
EPM |
SWIFT EPM Formatting Your Report lab |
5/22/25 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
6/11/25 |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
6/17/25 |
|
EPRO |
SWIFT Create a Catalog Punchout Requisition webinar |
7/17/25 |
|
PO |
SWIFT Cancel and Close Purchase Orders webinar |
6/5/25 |
|
PO |
SWIFT Create Purchase Orders in SWIFT webinar |
6/26/25 |
|
SC |
SWIFT Create a Supplier Contract Shell Webinar
|
9/4/25 |
|
SS1 |
SWIFT Create, Post, Approve Events webinar
|
7/10/25 |
|
SS2 |
SWIFT Analyze and Award Events webinar
|
7/10/25 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
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