Strategic Sourcing

The Sourcing module in SWIFT provides the mechanism to solicit bids for the purchase of goods or services following state statute and policy.  The solicitation is called an event in SWIFT.  It requests that bidders or suppliers accurately respond to the proposal requirements.  It usually results in a supplier or suppliers receiving an award to contract for goods or services. 

Enter Events

• Create an Event   
  
• Create an Event by Uploading Lines 
• Sample Delimited File for Copying Lines
• Create an Event from a Previous Event
  
• Create an Event from a Requisition 
• Create and Use an Event Template
• Create an Event using Line Item Defaults
• Category Codes Overview/Search Tool
  
• Add, Edit or Delete a Bid Factor on an Event
• Create and Use a Bidder Group for Event Invitations
  
• View an Event in PDF Format

Maintain and Approve Events

• Use the Event Workbench
• Approvers Guide
• Edit a Posted Event 
• Cancel an Event
  
• Close an Event Line in Pending Status 
• Remove a Line from an Event Created from a Requisition
• Create a New Round of an Event
  
• Create a New Version of an Event
  
• Enter a Response on Behalf of a Supplier

Analyze Bid Responses

• Export Bids for Analysis
• Analyze Bid Responses on Events
• View the Bid History on an Event

Award an Event

• Award an Event 
• Award an Event to Multiple Suppliers
• Add Comments and Attachments Prior to Award Completion  
• Add Ship To Location During Event Award   
• Use Award Notices on an Event