SWIFT Update February 22, 2024

Statewide Systems Upgrade Successful

The PeopleTools updgrade for all statewide systems was successfully implemented this past weekend. The upgrade includes a new look and feel with simpler navigation intended to make a more efficient user experience by reducing clicks and providing multiple avenues of navigation. This upgrade does not affect how accounting and procurement processes are completed.Overall navigation remains tile-based using navigation collections

Clearing Browsing Data

Some users experienced errors when signing in to the Administrative, Self Service, and Supplier portals for the first time after the upgrade. Users report a variety of symptoms including:

• SWIFT or other system pages fail to load, do not load correctly, or display the “404 Error” message.
• Missing tiles.
• Unexpected errors in a SWIFT transaction.
• Expired passwords (Note: select the forgot password link after clearing browsing data).

Please remember to Clear browsing data or History. The vast majority of the issues experienced were resolved by doing so correctly. Correctly means that you log out, clear browsing data choosing the "All Time" option in the Time range field, and be sure to include Browsing history, Download history, Cookies and other site data, and Cached images and files. After clearing browsing data, close the browser, reopen the browser, and sign back in.

Use the Clearing Browsing History and Cache Quick Reference Guide or Video Tutorial for step by step instructions. If this doesn't work, only then request a ticket through the SWIFT Help Desk.

MMB and Department of Administration are Hiring!

MMB and the Dept of Admin are hiring for four great opportunities. Employees have the flexibility to telecommute, work a hybrid schedule, or work in the office. Find out more by selecting the links below.

• Financial Reporting Specialist (MMB)
• Vendor Payments Specialist (MMB)
• SWIFT Module Support Specialist (MMB)
• Acquisition Management Specialist (Admin)

EPM Data Warehouse Open Lab

Did you know that the EPM Data Warehouse can help your agency track supplier diversity spending to meet the Governor’s Equity Procurement Goal? Aaron Anderson, from the Department of Equity in Procurement at the Minnesota Department of Administration, created three reports for supplier diversity spending in the EPM Data Warehouse. He stored report samples in a shared folder of the EPM Data Warehouse.

• Diverse Spend Report
• Equity Select Activity
• Total Spend for Diversity Reporting – Adjusted Total Spend Using FY

Aaron will provide overview of these reports and can address questions about them. SWIFT training staff will be there to assist agency staff on how to customize and save these reports in My Folders. Date: Thursday, March 7, 2024 Time: 9:00 am to 10:30 am

Please register for it in Learning Management. It is considered an Open Lab for the EPM Data Warehouse. In Find Learning, search for it using “SWIFT Open Lab.”

SWIFT and EPM Data Warehouse Training

The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

Email: SWIFTHelpDesk.MMB@state.mn.us

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

• Your Business Unit
• Description of the issue/question
• SWIFT Module (Accounts Payable, Purchase Orders, etc.)
• Transaction ID (Voucher ID, PO ID, etc.)
• Error message print screen

Additional assistance can be found on the SWIFT Training Guides and Resources page.