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    SWIFT Update October 10, 2024

    SWIFT System Availability (including Supplier Portal and Mobile Inventory)

    SWIFT, including the Supplier Portal and Mobile Inventory, will be unavailable on Saturday, October 12 for the PeopleTools patch upgrade. 

    Please plan around this time to minimize interruption of critical business functions. We apologize for the inconvenience.

    Reminder to Buyers:
    Please be aware of the system downtime, including the Supplier Portal. Avoid scheduling events to close between October 12 and October 13. Depending on when the system comes up, bidders and suppliers may or may not have time to enter bid responses if an event is scheduled to close over the weekend.

    Finding SWIFT Updates

    Do you find yourself remembering a topic from the SWIFT Update and wonder how to easily find the updates?  SWIFT Updates are posted on MMB’s website. You can find the current SWIFT Update as well as the Previous Updates.

    Updates

    Help Desk Hot Topic:

    Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!

    Q: How to do I save and find favorite pages in SWIFT?

    A: When you are in a page you wish to save to your favorites, select the Actions list icon from the top menu.  Then, select Add to Favorites.

    Add to Favorites

    To find and use your favorites, select the Favorites icon from the top menu.

    Favorites icon

    SWIFT will display the favorites you have saved.

    Favorites page

    SWIFT and EPM Data Warehouse Training

    The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

    Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

    MODULE

    WEBINARS/eLEARNING
    Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted.

    DATES

    INTRO

    Introduction to SWIFT Navigation webinar

    10/15/24

    INTRO

    Introduction to SWIFT eLearning

    Anytime

    INTRO

    Overview of SWIFT Reporting webinar
    9/10/24 Time, 8:30 a.m. - 10:00 a.m.

    10/10/24; 11/7/24; 12/12/24

    AR

    SWIFT Accounts Receivable Part A: Direct Journal Deposits webinar

    1/7/25

    AR

    SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar

    1/8/25

    AR

    SWIFT Accounts Receivable Part C: Maintenance Worksheets

    1/9/25

    AP

    SWIFT Create Vouchers Overview in Accounts Payable webinar

    11/5/24

    BI

    SWIFT Billing Part 1 webinar

    11/13/24

    BI

    SWIFT Billing Part 2 webinar

    11/14/24

    EPM

    Build a My Dashboard for SWIFT Reports in EPM lab

    1/16/25

    EPM

    Create a SWIFT All Expenditures Report in EPM lab

    2/4/25

    EPM

    Create a SWIFT All Receipts Report in EPM lab

    10/16/24

    EPM

    Introduction to the EPM Data Warehouse for SWIFT webinar

    10/23/24

    EPM

    SWIFT EPM Create and Save a New Analysis lab

    		 3/5/25

    EPM

    SWIFT EPM Formatting Your Report lab

    12/19/24

    EPM

    SWIFT EPM Manager's Financial Report

    10/30/24

    EPM

    Use SWIFT Standard Reports in EPM lab

    1/16/25

    EPM

    Understand the SWIFT Data in the EPM Data Warehouse webinar

    12/3/24

    KK

    SWIFT Budget Journal Administration webinar
    Time, 9:00 a.m. - 11:15 a.m.

    10/23/24

    PO

    SWIFT Create Purchase Orders Overview webinar

    12/10/24

    SC

    SWIFT Create a Supplier Contract Shell webinar
    Time, 9:00 a.m. - 10:00 a.m.

    1/7/25

    SS

    SWIFT Strategic Sourcing Part 1: Create, Post, and Approve Events webinar

    11/14/24

    SS

    SWIFT Strategic Sourcing Part 2: Analyze and Award Events webinar
     Time, 1:00 p.m. - 2:30 p.m.

    11/14/24

    SS

    SWIFT Strategic Sourcing eLearning

    Anytime

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides and Resources page.

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