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    SWIFT Update February 6, 2025

    Logged Out of SWIFT

    For security purposes, SWIFT automatically logs users out of the system after 20 minutes of inactivity. SWIFT displays a warning message a couple of minutes prior to logging you out. If you are still working in SWIFT, select the OK button to continue your session.

    Inactivity warning message with the OK button highlighted

    Some users frequently have multiple SWIFT pages open at the same time. Please, be aware that inactivity is measured on all open pages. You can be interacting with SWIFT on one open page, and the inactivity on another page can still boot you out of the system. Therefore, remember to close additional SWIFT pages after use.

    If logged out of SWIFT due to inactivity, it is best practice to clear your browsing history and cache before starting a new session. Refer to the Clear Browsing History and Cache Quick Reference Guide for instructions.  

    SWIFT Hot Topic: Request Security Roles

    The Help Desk Hot Topics feature Frequently Asked Questions answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new.

    A. What is the process for requesting new or additional security roles in SWIFT?

    Q. Agency security administrators are responsible for initiating changes to security roles for employees. To request new security roles in SWIFT, fill out the required forms on the Security Access Forms webpage. Once these forms are completed, send them to your agency's security administrator. If you're not sure what forms to fill out or do not know who your security administrator is, please contact the SWIFT Help Desk for guidance.

    SWIFT Module Training and EPM Data Warehouse Training

    The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

    Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

    MODULE

    WEBINARS/LABS/eLearning
     Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted

    DATES

    INTRO

    Introduction to SWIFT Navigation webinar

    3/12/25, 4/8/25

    INTRO

    Overview of SWIFT Reporting webinar

    2/19/25, 3/19/25, 4/17/25, 5/15/25, 6/12/25

    AR

    SWIFT Account Receivable Part A: Direct Journal Deposits webinar

    4/8/25

    AR

    SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar

    4/9/25

    AR

    SWIFT Accounts Receivable Part C: Maintenance Worksheets webinar

    4/10/25

    AP

    SWIFT Create Vouchers Overview in Accounts Payable webinar

    2/11/25

    BI

    SWIFT Billing Part 1 webinar

    3/26/25, 6/25/25

    BI

    SWIFT Billing Part 2 webinar

    3/27/25, 6/26/25

    EPM

    Build a My Dashboard for SWIFT Reports in EPM lab 

    3/6/25

    EPM

    Create a SWIFT All Expenditures Report in EPM lab

    5/6/25

    EPM

    Create a SWIFT All Receipts Report in EPM lab

    2/27/25, 6/18/25

    EPM

    Introduction to the EPM Data Warehouse for SWIFT webinar

    2/13/25

    EPM

    SWIFT EPM Create and Save a New Analysis lab

    3/5/25

    EPM

    SWIFT EPM Formatting Your Report lab

    5/22/25

    EPM

    SWIFT EPM Manager's Financial Report lab

    4/16/25

    EPM

    Use SWIFT Standard Reports in EPM lab

    3/5/25

    EPM

    Understand the SWIFT Data in the EPM Data Warehouse webinar

    3/4/25

    EPro

    SWIFT Create a Catalog Punchout Requisition webinar

    3/26/25; 4/17/25

    KK

    SWIFT Budget Journal Administration webinar Part 1 webinar

    2/12/25, 5/7/25

    KK

    SWIFT Budget Journal Administration webinar Part 2 webinar

    2/13/25, 5/8/25

    PO

    SWIFT Create Purchase Orders Overview webinar

    2/12/25

    SC

    SWIFT Create a Supplier Contract Shell webinar
    Time: 9:00 a.m. - 10:00 a.m.

    4/1/25

    SS

    SWIFT Strategic Sourcing eLearning

    Anytime

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides and Resources page.

    SWIFT Update Newsletter

    The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.

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