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SWIFT Update December 2, 2021

Budget Update: Non-Federal Appropriations

On November 30, the “G” budget authority option was removed for all Budget Period 2021 non-federal appropriations that were granted cash flow assistance. As a result, agencies can no longer spend estimated receipts that have not yet been collected in these appropriations.

Late Payments on Purchasing Card Statements

US Bank is now charging late fees on past due purchasing card (PCard) accounts. Agencies will be invoiced in the amount of up to one percent (1%) per month on the amount overdue, or a minimum of $2. Late fees will be included on your monthly statement from US Bank but will not be available during PCard reconciliation in SWIFT. To pay a late fee associated with a PCard statement, agencies will need to manually add this fee to their monthly PCard voucher.

Agencies are reminded to pay PCard statements on time to avoid potential late fees, take advantage of available rebates, and avoid potential violations of Minn. Stat. § 16A. In addition, Purchasing Policy 1b requires that Purchasing Card Coordinators use Access Online to review statements and monitor account activity.

If you have questions regarding processing payments for PCards, please contact Angie Brandt ( For questions regarding the state contract or Purchasing Card Use Policy 1b, please contact Sean Torin (

Introduction to SWIFT: Self-Paced eLearning Course

Are you new to SWIFT and looking for a quick introduction to the Financial Management System? Now, you can start learning about SWIFT anytime through a new online class: Introduction to SWIFT eLearning. You can find, enroll, and launch this class in Learning Management, which you can access via Self Service or Admin Portal.

This online class demonstrates how to navigate SWIFT, use SWIFT reporting tools (including Inquiries, Queries, and Process Monitor reports), and find additional SWIFT resources. It takes about one hour to complete (consisting of four parts, each 10-20 minutes). After learning this material at your own pace, make sure to take and pass the assessment at the end to receive an official Certificate of Completion!

The SWIFT Training team plans to launch more eLearning courses in Learning Management in the coming year. Stay tuned for future updates!

EPM Data Warehouse Training  

Are you new to the EPM Data Warehouse and need basic information about SWIFT reports? Do you have questions about which EPM Data Warehouse reports can give you the SWIFT information you need? The SWIFT Training team is offering support for SWIFT reports in the EPM Data Warehouse.

  • One-On-One Sessions: Request a one-on-one session with a SWIFT trainer for SWIFT reports by emailing your request to:
  • Online Labs: Sign up for an informal, online lab based on a SWIFT topic. These informal, online labs provide training on a SWIFT topic and then allow you to try it along with the SWIFT trainer. Request to be added to the online lab by emailing

Lab Topic




All Expenditures Report

Learn about the standard All Expenditures Report from the Statewide Dashboard. Edit it, create filters, and save a customized report in My Folders.

Dec. 07, 2021

9:00 a.m. - 10:00 a.m.

All Receipts Report

Learn about the standard All Receipts Report from the Statewide Dashboard. Edit it, create filters, and save a customized report in My Folders.

Dec. 14, 2021

9:00 a.m. - 10:00 a.m.

SWIFT Training

The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.

  • Webinars: Enroll in upcoming webinars on Learning Management. See Upcoming Webinars below. Webinars run 60 to 120 minutes and include live demos of SWIFT processes.
  • Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
  • Introduction to SWIFT eLearning: This online class demonstrates how to navigate SWIFT, use SWIFT reporting tools, and find additional SWIFT resources. After learning this material at your own pace and passing the quiz, you’ll receive a Certificate of Completion.
  • One-On-One Sessions: Request a one-on-one session with a SWIFT trainer by emailing us at

Upcoming Webinars

To enroll in a SWIFT webinar or eLearning class, sign in to the Self Service or Admin Portal and select the Learning Management tile.

  1. On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
  2. From the Search Results, select the webinar you would like to take.
  3. Press the Enroll button, and check your email later for an invitation with instructions on how to attend the webinar.

Currently, there are seats still available for the following webinars and eLearning.






Introduction to SWIFT eLearning


Self-Paced Class


Supplier Contracts, Create Contract Shell

Dec. 08, 2021

9:00 a.m. - 10:00 a.m.


Create Vouchers in the Accounts Payable webinar

Feb. 23, 2022

9:00 a.m. - 10:00 a.m.

SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

  • Your Business Unit
  • Description of the issue/question
  • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error message print screen

Additional assistance can be found on the SWIFT Training Guides page.

SWIFT Update Newsletter

The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.

Printing the SWIFT Update

  • If you are experiencing issues printing this update, download a PDF version and print that version
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