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    SWIFT Update July 2, 2020

    New Notification for Bidders to Convert to Suppliers 

     Agency staff now have the ability to notify bidders to convert to suppliers in the Supplier module. Staff can search for bidders by Bidder ID, Taxpayer Identification Number, and Company Name in the Notify Bidder to Convert page. After they choose an option and select search, SWIFT will display the Bidder ID. Staff can select the contact to email with the request to convert from a “Bidder” status to register for the “Supplier” status in SWIFT. Once the staff identifies a contact and selects the “Send Email” button, they use the “Notify Bidder(s)” button.
     Supplier to bidder
    SWIFT will send an email to the bidder contact instructing the bidder to log on to the Supplier Portal and complete their supplier registration process.
      Bidder Email

    SWIFT Training Videos

    The SWIFT training team is offering training videos on many modules and processes in SWIFT. These short tutorials focus on the steps to complete a process in SWIFT. You can find them on the Training Videos page. Look for new training videos on the commonly used modules.
     

    Reminder: The SWIFT Help Desk Remains Open

    Please contact the SWIFT Help Desk for any questions, concerns, or issues you have with SWIFT.

    SWIFT Training and Resources 

    The SWIFT training team  is offering online training through webinars, one-on-one sessions, and video tutorials.

    • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
    • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
    • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.

    To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars: 

    Webinar

    Date 

    Time 

    SWIFT Billing Part 1 webinar

    July 16, 2020

    9:30 am to 11:00 am

    SWIFT Billing Part 2 webinar

    July 16, 2020

    1:30 pm to 3:00 pm

    SWIFT Training Guides and Resources

    You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

    Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Training Guide page.

    SWIFT Update Mailing List

    The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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