Accounts Payable (AP)

The Accounts Payable (AP) module lets AP staff enter vouchers into SWIFT. The Accounts Payable (AP) module also lets users perform voucher maintenance and voucher approvals. 

• Accounts Payable WorkCenter
  

Voucher Entry

• Voucher Entry – Direct Vouchers
  
• Voucher Entry – Copy a Purchase Order or PO Receipt

Voucher Maintenance/Approval

• Approve Vouchers
  
• Correct Budget Checking Exceptions
  
• Correct Matching Error Exceptions Using the Match Workbench
• Un-Match Voucher Using the Match Workbench
• Un-Post Vouchers
• Close Vouchers
• Delete Vouchers
• Troubleshoot Interagency Vouchers
• Resolve Voucher Build Errors
  
• Finalize Distribution Lines
• Cancelling a Payment

Specialized Vouchers

• Journal Vouchers 
• 1099 Account and Funding Corrections Journal Voucher
• 1099 Supplier Correction Journal Voucher
• Create Vouchers with Retainage 
• Quick Invoice Entry
  
• Create Template Vouchers 
• Use Template Vouchers
  

Reporting

• Run SWIFT Queries for Accounts Payable Data 
• Voucher Inquiry
• Payment Inquiry
• Research Unpaid Vouchers
• Voucher Document Status Inquiry

Other Quick Reference Guides

• Date Definitions and Payment Processing 
• Prompt Payment
• Process a Supplier Refund
  
• Accounts Payable PCard Tasks