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SWIFT Update December 28, 2023 

Implementation of New SWIFT Banking System

The State of Minnesota is converting the statewide banking system from MMB Systems to SWIFT Banking System. Conversion is expected December 31, 2023, during normal Sunday maintenance. SWIFT will be unavailable at that time.

The conversion will have minimal functional impact to agency staff entering and researching deposits in the Accounts Receivable module.

What changes can users expect?

  • The Entered date field will no longer be editable. This date will default to the current date and cannot be changed.
  • The Reconciliation Status and the Reconciliation Date fields will only be updated when the deposit is reconciled with the bank statement.

Who can I contact with questions?

Please contact the MMB Cash Management team at

Late Payments on Purchasing Card Statements

US Bank charges late fees on past due purchasing card (PCard) accounts. Agencies are invoiced in the amount of up to one percent (1%) per month on the amount overdue, or a minimum of $2.00. Late fees are included on your monthly statement from US Bank and available to view in SWIFT. However, the Late Payment transaction cannot be reconciled the same way other transactions are reconciled.

To pay a late fee associated with a PCard statement, agencies must manually add this fee to their monthly PCard voucher by adding a line and entering the information. Make sure to enter Late Payment Charge in the Description field. In the Account field use Expense code 430008 (Interest Pd To Vend Late Pymt). After the line has been added, provide the voucher number to Angie Brandt, and she will remove the transaction from the PCard pages.


As a reminder, pay PCard statements on time to avoid potential late fees, take advantage of available rebates, and avoid potential violations of Minn. Stat. § 16A. Purchasing Policy 1b requires that Purchasing Card Coordinators use Access Online to review statements and monitor account activity.

  • If you have questions regarding processing payments for PCards, please contact Angie Brandt (
  • For questions regarding the state contract or Purchasing Card Use Policy 1b, please contact Robbyn Overall (

Updating or Editing a Supplier Contract in SWIFT

If a supplier contract must be edited or updated, the Office of State Procurement recommends that in most cases agencies should update the existing record. There are limited circumstances when an agency should create a new version of a contract shell.

Users should create a New Version of a contract shell ONLY if one of these reasons apply:

  1. To cancel a contract line.
  2. To reactivate a canceled contract line.

Refer to Create a New Version of a Supplier Contract Quick Reference Guide. 

To edit a contract shell, refer to the Edit a Supplier Contract Shell Quick Reference Guide. 

Editing a contract includes, but is not limited to, adding contract lines, changing contract dollar amounts, changing Administrator/Buyer, extending the contract Expire Date, and amending contract documents.

To view contract changes, select the View Changes link in the contract Header section.

View Changes link

Help Desk Hot Topic

The Help Desk Hot Topics feature Frequently Asked Questions answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new.

Q. What do I do if I get locked out of the Administrative Portal or Self Service?

A.  Contact one of your Agency Security Administrators to unlock your account. If you aren't sure who they are, contact the SWIFT Help Desk at 651-201-8100, option 2.

If you are locked out of Self Service only, you can send an email to to have your Self Service account unlocked.

SWIFT and EPM Data Warehouse Training

The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.


Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted.



Introduction to EPM Data Warehouse/SWIFT webinar



Introduction to SWIFT Navigation webinar



Overview of SWIFT Reporting webinar



Introduction to SWIFT eLearning



SWIFT Create Vouchers Overview in Accounts Payable webinar



SWIFT Billing Part 1 webinar



SWIFT Billing Part 2 webinar



Build a My Dashboard for SWIFT Reports in EPM lab
Time, 1:00 p.m. - 2:30 p.m.



Create a SWIFT All Expenditures Report in EPM lab



SWIFT EPM Create and Save the All Receipts Report lab



Understand the SWIFT Data in the EPM Data Warehouse webinar



Use SWIFT Standard Reports in EPM lab



SWIFT Create Purchase Orders webinar



SWIFT Create a Supplier Contract Shell webinar



SWIFT Import and Process Contract Document Electronically webinar
Time, 1:00 p.m. - 2:00 p.m.



SWIFT Strategic Sourcing Part 1: Create, Post, and Approve Events webinar



SWIFT Strategic Sourcing Part 2: Analyze and Award Events webinar
Time, 1:00 p.m. - 2:30 p.m.



SWIFT Strategic Sourcing eLearning


SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

  • Your Business Unit
  • Description of the issue/question
  • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error message print screen
Additional assistance can be found on the SWIFT Training Guides and Resources page.

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