If you work with suppliers and respond to questions about their Supplier Acccount, please be aware of new security measures that MMB implemented on October 16. It is a new multi-factor authentication (MFA) to enhance the security of the State of Minnesota Supplier Portal. MFA is an authentication method that requires bidders and suppliers provide two verification factors to log into the SWIFT Supplier Portal.
Other changes related to the MFA security measure.
Support.
Password support.
The Office of State Procurement is in the final stages of adding suppliers to the Catalog Punchout process in SWIFT. Starting Monday, October 31, 2022, orders under Contract Release T-572(5) to Abundant 180, Fastenal, and MSC Industrial Supply will be placed through the Catalog Punchout process in the eProcurement module. Blanket purchase orders can no longer be used for ordering from these suppliers.
Did you know that SWIFT budget, payment, contract, grant, and purchase order information is available to the public on the TransparencyMN website? TransparencyMN uses citizen-friendly public reports from the EPM Data Warehouse.
For example, if you create contract shells in the Supplier Contracts module, you are familiar with the required Statement of Purpose field. This field is visible to the public in the Contracts Open Checkbook on the TransparencyMN website. Remember to write a clear, concise, and easy to understand Statement of Purpose of the contract for our citizens.
Here’s an example of a Statement of Purpose in the MN Open Checkbook.
SWIFT Help Desk Support Position
Minnesota Management and Budget is hiring one permanent position supporting State agency users of the State’s PeopleSoft accounting and procurement system (SWIFT).
SWIFT Help Desk Support - Permanent Position
The SWIFT Help Desk Unit is responsible for providing the initial level of support via phone or email to agencies on any questions on SWIFT, EPM Data Warehouse, or budget system applications. The help desk also responds to inquiries on the Human Capital Management systems: Self Service, SEMA4, and Learning Management (ELM). Responsibilities include staffing a central help desk, answering questions, logging problems, troubleshooting, and resolving issues. Successful candidates will have a strong interest in learning about large financial and procurement systems.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.
To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.
Currently, there are seats still available for the following webinars and eLearning.
Module |
Webinars/eLearning |
Date |
Time |
INTRO |
Introduction to SWIFT eLearning |
Anytime |
Self-Paced Class |
SS |
Strategic Sourcing eLearning |
Anytime |
Self-Paced Class |
KK |
SWIFT Budget Journal Administration |
October 25, 2022 |
9:00 a.m. – 11:00 a.m. |
AP |
Create Vouchers Overview webinar |
October 26, 2022 |
9:00 a.m. – 10:30 a.m. |
BI |
SWIFT Billing Part 1 |
October 26, 2022 |
9:00 a.m. – 10:30 a.m. |
BI |
SWIFT Billing Part 2 |
October 27, 2022 |
9:00 a.m. – 10:30 a.m. |
PO |
Create Purchase Orders Overview webinar |
October 27, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Build a My Dashboard for SWIFT Reports lab |
November 2, 2022 |
9:00 a.m. – 10:30 a.m. |
INTRO |
Introduction to SWIFT Reporting webinar |
November 3, 2022 |
9:00 a.m. – 10:30 a.m. |
SS1 |
Strategic Sourcing Part 1: Create, Post, Approve Events webinar |
November 3, 2022 |
9:00 a.m. – 10:30 a.m. |
SS2 |
Strategic Sourcing Part 2: Analyze and Award Events webinar |
November 3, 2022 |
1:00 p.m. – 2:30 p.m. |
SC |
Create a Supplier Contract Shell webinar |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
SC |
Import and Process a Contract Document Electronically webinar |
November 8, 2022 |
1:00 p.m. – 2:30 p.m. |
AR |
SWIFT Accounts Receivable Direct Journal Deposits |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
AR |
SWIFT Accounts Receivable Apply Payments to Invoices |
November 9, 2022 |
9:00 a.m. – 10:30 a.m. |
AR |
SWIFT Accounts Receivable Maintenance Worksheets |
November 10, 2022 |
9:00 a.m. – 10:30 a.m. |
INTRO |
Introduction to SWIFT Navigation |
November 17, 2022 |
9:00 a.m. - 11:00 a.m. |
EPM |
Create and Save the Manager's Financial Report |
November 30, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
December 1, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Use SWIFT Standard Reports in EPM Lab |
December 6, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Introduction to SWIFT Reporting webinar |
December 13, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Create and Save a New Analysis lab |
December 15, 2022 |
9:00 a.m. – 10:30 a.m. |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides page.
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