SWIFT Update October 27, 2022

SWIFT Vendor Support Lead Position

Minnesota Management and Budget is hiring a permanent lead position supporting suppliers use of SWIFT.

This position serves as the team leader coordinating the operations of the Vendor Support Team which is responsible for vendor file maintenance, sales tax reporting, federal W9 research, electronic deposit processing, and State warrant reconciliation. This position also assists with SWIFT system testing and error resolution related to vendor registration.

This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.

Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.

New Suppliers added to Catalog Punchouts

The Office of State Procurement is in the final stages of adding suppliers to the Catalog Punchout process in SWIFT.

Starting Monday, October 31, 2022, orders under Contract Release T-572(5) to Abundant 180, Fastenal and MSC Industrial Supply will be placed through the Catalog Punchout process in the eProcurement module. Blanket purchase orders can no longer be used for ordering from these suppliers.

Please direct questions to Angie Brandt. Angie.Brandt@state.mn.us

Help Desk Hot Topics - Locked out of SWIFT or Self Service

Help Desk Hot Topics feature Frequently Asked Questions answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!

Q. What do I if I get locked out of SWIFT or Self Service?

A. Contact one of the SWIFT security administrators within your agency to unlock your SWIFT account. If you aren't sure who they are, contact the SWIFT Help Desk at 651-201-8100, option 2.

If you are locked out of Self Service only, you can send an email to selfservice.mmb@state.mn.us to have your Self Service account unlocked.

SWIFT and EPM Data Warehouse Training

The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.

Webinars/Labs: Enroll in online training for SWIFT and the EPM Data Warehouse on Enterprise Learning Management (ELM). See Upcoming SWIFT Training below. Webinars and labs run for 60 to 120 minutes. They include live demos of SWIFT and EPM Data Warehouse processes. SWIFT training options are webinars. Some of the EPM training are labs so that you can follow along and create and save your own reports or My Dashboard.
SWIFT Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
EPM Data Warehouse Training: Locate quick reference guides on our EPM Warehouse Training page. Topics include the most common EPM Data Warehouse processes and SWIFT reports.
eLearning: Complete self-paced training in ELM. After learning the material at your own pace and passing the quiz, you can request a Certificate of Completion.
One-On-One Sessions: Still feeling stuck? Request a one-on-one training session by emailing us at SWIFTHelpDesk.MMB@state.mn.us.

Upcoming SWIFT Training

To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.

On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
From the Search Results, select the webinar you would like to take.
Press the Enroll button, and check your email later for an invitation with instructions on how to attend the webinar.

Currently, there are seats still available for the following webinars and eLearning.

Module	Webinars/eLearning	Date	Time
INTRO	Introduction to SWIFT eLearning	Anytime	Self-Paced Class
SS	Strategic Sourcing eLearning	Anytime	Self-Paced Class
EPM	Build a My Dashboard for SWIFT Reports lab	November 2, 2022	9:00 a.m. – 10:30 a.m.
INTRO	Introduction to SWIFT Reporting webinar	November 3, 2022	9:00 a.m. – 10:30 a.m.
SS1	Strategic Sourcing Part 1: Create, Post, Approve Events webinar	November 3, 2022	9:00 a.m. – 10:30 a.m.
SS2	Strategic Sourcing Part 2: Analyze and Award Events webinar	November 3, 2022	1:00 p.m. – 2:30 p.m.
SC	Create a Supplier Contract Shell webinar	November 8, 2022	9:00 a.m. – 10:30 a.m.
SC	Import and Process a Contract Document Electronically webinar	November 8, 2022	1:00 p.m. – 2:30 p.m.
AR	SWIFT Accounts Receivable Direct Journal Deposits	November 8, 2022	9:00 a.m. – 10:30 a.m.
AR	SWIFT Accounts Receivable Apply Payments to Invoices	November 9, 2022	9:00 a.m. – 10:30 a.m.
AR	SWIFT Accounts Receivable Maintenance Worksheets	November 10, 2022	9:00 a.m. – 10:30 a.m.
INTRO	Introduction to SWIFT Navigation	November 17, 2022	9:00 a.m. - 11:00 a.m.
EPM	Create and Save the Manager's Financial Report	November 30, 2022	9:00 a.m. – 10:30 a.m.
EPM	Create a SWIFT All Expenditures Report in EPM lab	December 1, 2022	9:00 a.m. – 10:30 a.m.
EPM	Use SWIFT Standard Reports in EPM Lab	December 8, 2022	9:00 a.m. – 10:30 a.m.
EPM	Introduction to SWIFT Reporting webinar	December 13, 2022	9:00 a.m. – 10:30 a.m.
PO	Create Purchase Orders webinar	December 14, 2022	9:00 a.m. – 10:30 a.m.
EPM	Create and Save a New Analysis lab	December 15, 2022	9:00 a.m. – 10:30 a.m.
AP	Create Vouchers Overview in Accounts Payable webinar	January 10, 2023	9:00 a.m. – 10:30 a.m.
KK	Budget Journal Administration	January 18, 2023	9:00 a.m. – 11:00 a.m.

SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

Email: SWIFTHelpDesk.MMB@state.mn.us

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

Your Business Unit
Description of the issue/question
SWIFT Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error message print screen

Additional assistance can be found on the SWIFT Training Guides page.

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