SWIFT Update October 27, 2022
SWIFT Vendor Support Lead Position
Minnesota Management and Budget is hiring a permanent lead position supporting suppliers use of SWIFT.
This position serves as the team leader coordinating the operations of the Vendor Support Team which is responsible for vendor file maintenance, sales tax reporting, federal W9 research, electronic deposit processing, and State warrant reconciliation. This position also assists with SWIFT system testing and error resolution related to vendor registration.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.New Suppliers added to Catalog Punchouts
The Office of State Procurement is in the final stages of adding suppliers to the Catalog Punchout process in SWIFT.
Starting Monday, October 31, 2022, orders under Contract Release T-572(5) to Abundant 180, Fastenal and MSC Industrial Supply will be placed through the Catalog Punchout process in the eProcurement module. Blanket purchase orders can no longer be used for ordering from these suppliers.
Please direct questions to Angie Brandt. Angie.Brandt@state.mn.us
Help Desk Hot Topics - Locked out of SWIFT or Self Service
Help Desk Hot Topics feature Frequently Asked Questions answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q. What do I if I get locked out of SWIFT or Self Service?
A. Contact one of the SWIFT security administrators within your agency to unlock your SWIFT account. If you aren't sure who they are, contact the SWIFT Help Desk at 651-201-8100, option 2.
If you are locked out of Self Service only, you can send an email to selfservice.mmb@state.mn.us to have your Self Service account unlocked.
SWIFT and EPM Data Warehouse Training
The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.
- Webinars/Labs: Enroll in online training for SWIFT and the EPM Data Warehouse on Enterprise Learning Management (ELM). See Upcoming SWIFT Training below. Webinars and labs run for 60 to 120 minutes. They include live demos of SWIFT and EPM Data Warehouse processes. SWIFT training options are webinars. Some of the EPM training are labs so that you can follow along and create and save your own reports or My Dashboard.
- SWIFT Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
- EPM Data Warehouse Training: Locate quick reference guides on our EPM Warehouse Training page. Topics include the most common EPM Data Warehouse processes and SWIFT reports.
- eLearning: Complete self-paced training in ELM. After learning the material at your own pace and passing the quiz, you can request a Certificate of Completion.
- One-On-One Sessions: Still feeling stuck? Request a one-on-one training session by emailing us at SWIFTHelpDesk.MMB@state.mn.us.
Upcoming SWIFT Training
To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.
- On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
- From the Search Results, select the webinar you would like to take.
- Press the Enroll button, and check your email later for an invitation with instructions on how to attend the webinar.
Currently, there are seats still available for the following webinars and eLearning.
|
Module |
Webinars/eLearning |
Date |
Time |
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
Self-Paced Class |
|
SS |
Strategic Sourcing eLearning |
Anytime |
Self-Paced Class |
|
EPM |
Build a My Dashboard for SWIFT Reports lab |
November 2, 2022 |
9:00 a.m. – 10:30 a.m. |
|
INTRO |
Introduction to SWIFT Reporting webinar |
November 3, 2022 |
9:00 a.m. – 10:30 a.m. |
|
SS1 |
Strategic Sourcing Part 1: Create, Post, Approve Events webinar |
November 3, 2022 |
9:00 a.m. – 10:30 a.m. |
|
SS2 |
Strategic Sourcing Part 2: Analyze and Award Events webinar |
November 3, 2022 |
1:00 p.m. – 2:30 p.m. |
|
SC |
Create a Supplier Contract Shell webinar |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
|
SC |
Import and Process a Contract Document Electronically webinar |
November 8, 2022 |
1:00 p.m. – 2:30 p.m. |
|
AR |
SWIFT Accounts Receivable Direct Journal Deposits |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
|
AR |
SWIFT Accounts Receivable Apply Payments to Invoices |
November 9, 2022 |
9:00 a.m. – 10:30 a.m. |
|
AR |
SWIFT Accounts Receivable Maintenance Worksheets |
November 10, 2022 |
9:00 a.m. – 10:30 a.m. |
|
INTRO |
Introduction to SWIFT Navigation |
November 17, 2022 |
9:00 a.m. - 11:00 a.m. |
|
EPM |
Create and Save the Manager's Financial Report |
November 30, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
December 1, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Use SWIFT Standard Reports in EPM Lab |
December 8, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Introduction to SWIFT Reporting webinar |
December 13, 2022 |
9:00 a.m. – 10:30 a.m. |
|
PO |
Create Purchase Orders webinar |
December 14, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Create and Save a New Analysis lab |
December 15, 2022 |
9:00 a.m. – 10:30 a.m. |
|
AP |
Create Vouchers Overview in Accounts Payable webinar |
January 10, 2023 |
9:00 a.m. – 10:30 a.m. |
|
KK |
Budget Journal Administration |
January 18, 2023 |
9:00 a.m. – 11:00 a.m. |
SWIFT Help Desk
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
- Your Business Unit
- Description of the issue/question
- SWIFT Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error message print screen
Additional assistance can be found on the SWIFT Training Guides page.
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