Minnesota Management and Budget is hiring a permanent lead position supporting suppliers use of SWIFT.
This position serves as the team leader coordinating the operations of the Vendor Support Team which is responsible for vendor file maintenance, sales tax reporting, federal W9 research, electronic deposit processing, and State warrant reconciliation. This position also assists with SWIFT system testing and error resolution related to vendor registration.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.The Office of State Procurement is in the final stages of adding suppliers to the Catalog Punchout process in SWIFT.
Starting Monday, October 31, 2022, orders under Contract Release T-572(5) to Abundant 180, Fastenal and MSC Industrial Supply will be placed through the Catalog Punchout process in the eProcurement module. Blanket purchase orders can no longer be used for ordering from these suppliers.
Please direct questions to Angie Brandt. Angie.Brandt@state.mn.us
Help Desk Hot Topics feature Frequently Asked Questions answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q. What do I if I get locked out of SWIFT or Self Service?
A. Contact one of the SWIFT security administrators within your agency to unlock your SWIFT account. If you aren't sure who they are, contact the SWIFT Help Desk at 651-201-8100, option 2.
If you are locked out of Self Service only, you can send an email to selfservice.mmb@state.mn.us to have your Self Service account unlocked.
The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.
To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.
Currently, there are seats still available for the following webinars and eLearning.
Module |
Webinars/eLearning |
Date |
Time |
INTRO |
Introduction to SWIFT eLearning |
Anytime |
Self-Paced Class |
SS |
Strategic Sourcing eLearning |
Anytime |
Self-Paced Class |
EPM |
Build a My Dashboard for SWIFT Reports lab |
November 2, 2022 |
9:00 a.m. – 10:30 a.m. |
INTRO |
Introduction to SWIFT Reporting webinar |
November 3, 2022 |
9:00 a.m. – 10:30 a.m. |
SS1 |
Strategic Sourcing Part 1: Create, Post, Approve Events webinar |
November 3, 2022 |
9:00 a.m. – 10:30 a.m. |
SS2 |
Strategic Sourcing Part 2: Analyze and Award Events webinar |
November 3, 2022 |
1:00 p.m. – 2:30 p.m. |
SC |
Create a Supplier Contract Shell webinar |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
SC |
Import and Process a Contract Document Electronically webinar |
November 8, 2022 |
1:00 p.m. – 2:30 p.m. |
AR |
SWIFT Accounts Receivable Direct Journal Deposits |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
AR |
SWIFT Accounts Receivable Apply Payments to Invoices |
November 9, 2022 |
9:00 a.m. – 10:30 a.m. |
AR |
SWIFT Accounts Receivable Maintenance Worksheets |
November 10, 2022 |
9:00 a.m. – 10:30 a.m. |
INTRO |
Introduction to SWIFT Navigation |
November 17, 2022 |
9:00 a.m. - 11:00 a.m. |
EPM |
Create and Save the Manager's Financial Report |
November 30, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
December 1, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Use SWIFT Standard Reports in EPM Lab |
December 8, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Introduction to SWIFT Reporting webinar |
December 13, 2022 |
9:00 a.m. – 10:30 a.m. |
PO |
Create Purchase Orders webinar |
December 14, 2022 |
9:00 a.m. – 10:30 a.m. |
EPM |
Create and Save a New Analysis lab |
December 15, 2022 |
9:00 a.m. – 10:30 a.m. |
AP |
Create Vouchers Overview in Accounts Payable webinar |
January 10, 2023 |
9:00 a.m. – 10:30 a.m. |
KK |
Budget Journal Administration |
January 18, 2023 |
9:00 a.m. – 11:00 a.m. |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides page.
The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.