SWIFT Accounts Receivable Critical Change: Implementation of New Banking System
The MMB Accounting Services Division, Banking Services Section is retiring the state’s current banking system (“MMB Systems”) and will be converting to the SWIFT (PeopleSoft) Banking System. This conversion will impact two SWIFT fields in the Deposit Control Table: (1) the deposit reconciliation date (RECONCILE_DT); and (2) the deposit reconciliation status (RECON_STATUS).
Managing Grants using SWIFT
SWIFT offers two different processes to help agencies manage grants depending on who is the grantee.
Outgoing Grants: The State of Minnesota is not the grantee.
A grant is a type of contract with a supplier that provides the transfer of cash or something of value to a recipient to support a public purpose authorized by law.
One of the benefits of using SWIFT to enter grants is that transaction information for this grant can be viewed in any of the modules used in SWIFT.
For more information about managing outgoing grants, review the Grant Making reference guides.
Incoming Grants: The State of Minnesota is the grantee.
Use the SWIFT Grants Management module to document awards that have already been granted by an outside organization, including federal government agencies, other state agencies, and non-profit groups. In the State of Minnesota, agencies that receive federal financial assistance must track all financial activity in SWIFT. This module helps you to track the grant award and create a project to track its activities.
One of the benefits of using the Grants Module in SWIFT is that it can help you monitor expenditures in alignment with grant contract dates as opposed to the state fiscal year.
To learn more about using the Grants Management module, review the Grants (Incoming) reference guides.
MMB is Hiring: Vendor Payments Support Position
This position is responsible for recording and researching all returned warrants; Resolving, responding to, and recommending solutions to problems related to processing and identification of state payments encountered by customers using the Statewide Integrated Financial Tools (SWIFT); Reviewing and completing processing of Legislative warrants; Validating special handling of SWIFT warrants; and guiding customers through vendor registration and resolving inquiries received on the Vendor Helpline and Supplier Portal.
This is a hybrid position and will require working in the office by alternating two and three days every other week.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. The Job ID is 70278.
Open Lab: Tips and Tricks in the EPM Data Warehouse
Open labs for the EPM Data Warehouse include a variety of topics nominated by users for collaboration and joint problem solving. You can sign up to participate in open labs through Learning Management. In the find Learning box, enter “SWIFT EPM” to locate open labs as well as other EPM Data Warehouse labs.
The SWIFT training team will host their first open lab on Wednesday, November 1, 2023, from 9 am to 10:30 am. The first topic is Tips and Tricks for Business Intelligence. We will bring a couple of tricks that we’ve picked up along the way. You bring yours. No matter how small or inelegant you think your solution is. These open labs are intended for sharing.The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
MODULE |
WEBINARS/eLEARNING
|
DATES |
INTRO |
Introduction to EPM Data Warehouse/SWIFT webinar |
12/5/23 |
INTRO |
Introduction to SWIFT Navigation webinar |
11/7/23; 12/7/23 |
INTRO |
Overview of SWIFT Reporting webinar |
11/2/23; 12/7/23; 1/4/24 |
INTRO |
Introduction to SWIFT eLearning |
Anytime |
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar |
11/2/23 |
AR |
SWIFT Accounts Receivable Part A Direct Journal Deposits webinar |
11/14/23 |
AR |
SWIFT Accounts Receivable Part B Apply Payments to Invoices webinar |
11/15/23 |
AR |
SWIFT Accounts Receivable Part C Maintenance Worksheets webinar |
11/16/23 |
BI |
Billing Part 1 webinar |
10/25/23; 1/24/24 |
BI |
Billing Part 2 webinar |
10/26/23; 1/25/24 |
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab |
11/8/23 |
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
12/13/23 |
EPM |
SWIFT EPM Create and Save a New Analysis lab |
12/12/23 |
EPM |
SWIFT EPM Create and Save the All Receipts Report lab |
1/11/24 |
EPM |
SWIFT EPM Create and Save the Manager's Financial Report lab |
11/9/23; 1/18/24 |
EPM |
SWIFT EPM Formatting Your Report
|
12/13/23 am; 12/13/23 pm; 12/19/23 pm |
EPM |
SWIFT EPM Open Lab: Tips and Tricks |
11/1/23 |
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
11/30/23 |
EPM |
Use SWIFT Standard Reports in EPM lab |
11/8/23 |
PO |
SWIFT Create Purchase Orders webinar |
11/15/23 |
SC |
SWIFT Create a Supplier Contract Shell webinar
|
12/6/23 |
SC |
SWIFT Import and Process Contract Document Electronically webinar
|
12/6/23 |
SS |
Strategic Sourcing Part 1: Create, Post, and Approve Events webinar |
12/14/23 |
SS |
Strategic Sourcing Part 2: Analyze and Award Events webinar |
12/14/23 |
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.