Open Lab: Tips and Tricks in the EPM Data Warehouse
Open labs for the EPM Data Warehouse include a variety of topics nominated by users for collaboration and joint problem solving. You can sign up to participate in open labs through Learning Management. In the find Learning box, enter “SWIFT EPM” to locate open labs as well as other EPM Data Warehouse labs.
The SWIFT training team will host their first open lab on Wednesday, November 1, 2023, from 9 am to 10:30 am. The first topic is Tips and Tricks for Business Intelligence. We will bring a couple of tricks that we’ve picked up along the way. You bring yours. No matter how small or inelegant you think your solution is. These open labs are intended for sharing.
Reminder for Suppliers
Agencies - please remind your suppliers that communications related to solicitations, quotes, or purchase orders will come from an email address ending in @state.mn.us.
MMB is Hiring: Support Helpline
Minnesota Management and Budget (MMB) is hiring a Support Helpline position.
Support Helpline - State Program Administrator
This position is part of a help desk team that answers live phone calls and returns emails to suppliers looking for assistance with their supplier account. This position will also assist with updating supplier bank information and payment methods. In addition, this position responds to and recommends solutions to problems encountered by suppliers using SWIFT.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. The Job ID is 70128.
Budget Reminder: Search for Unfinished Budget Journals
While entering budget journals in the Commitment Control module, you may be called away or your session may time out. The Budget Journal Entry page can be used to search for budget journals that are not fully processed. You should perform this search on a routine basis to ensure that there are no budget journals waiting to be processed.
When you do the search, change the Budget Header Status search parameter to “not =” and select “Posted” from the drop-down menu.
If you determine that the journal is no longer needed, go to the Budget Lines tab of the journal. Select “Delete” from the Process drop-down menu. Then, press the Process button.
Minnesota Management and Budget (MMB) is hiring a Finance Accounting Supervisor. A $5,000 hiring incentive may be available!
Finance Accounting Supervisor - General Accounting Supervisor
The General Accounting Supervisor supervises the staff and operations of the General Accounting unit in the Statewide Accounting Section of Minnesota Management and Budget, Accounting Services Division. This unit is responsible for maintaining the chart of accounts and the statewide reconciliations for SWIFT, and preparing the budgetary statements, the Legal Level of Budgetary Control Report, and the Statewide indirect cost plan.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Job ID is 69430.
The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/eLEARNING
|
DATES |
|
INTRO |
Introduction to EPM Data Warehouse/SWIFT webinar |
10/12/23; 12/5/23 |
|
INTRO |
Introduction to SWIFT Navigation webinar |
10/17/23; 11/7/23; 12/7/23 |
|
INTRO |
Overview of SWIFT Reporting webinar |
10/4/23; 11/2/23; 12/7/23; 1/4/24 |
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar |
11/2/23 |
|
AR |
SWIFT Accounts Receivable Part A Direct Journal Deposits webinar |
11/14/23 |
|
AR |
SWIFT Accounts Receivable Part B Apply Payments to Invoices webinar |
11/15/23 |
|
AR |
SWIFT Accounts Receivable Part C Maintenance Worksheets webinar |
11/16/23 |
|
BI |
Billing Part 1 webinar |
10/25/23; 1/24/24 |
|
BI |
Billing Part 2 webinar |
10/26/23; 1/25/24 |
|
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab |
11/8/23 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
10/4/23; 12/13/23 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
12/12/23 |
|
EPM |
SWIFT EPM Create and Save the All Receipts Report lab |
1/11/24 |
|
EPM |
SWIFT EPM Create and Save the Manager's Financial Report lab |
11/9/23; 1/18/24 |
|
EPM |
SWIFT EPM Formatting Your Report
|
12/13/23 am; 12/13/23 pm |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
10/4/23 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
11/8/23 |
|
KK |
SWIFT Budget Journal Administration webinar
|
10/19/23 |
|
PO |
SWIFT Create Purchase Orders webinar |
11/15/23 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar
|
12/6/23 |
|
SC |
SWIFT Import and Process Contract Document Electronically webinar
|
12/6/23 |
|
SS |
Strategic Sourcing Part 1: Create, Post, and Approve Events webinar |
12/14/23 |
|
SS |
Strategic Sourcing Part 2: Analyze and Award Events webinar |
12/14/23 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
