Notice on New Local Taxes Effective April 1
The Minnesota Department of Revenue will be administering the following new/increase City sales and use taxes effective April 1, 2025:
The Minnesota Department of Revenue will be administering the following new County sales and use taxes effective April 1, 2025:
The sales and use tax rate changes apply to sales made on or after April 1, 2025. They will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (county/city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.
Purchase orders entered in SWIFT on or after April 1, 2025, will calculate the new tax rates for each county/city. Existing purchase orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates.
For assistance in changing the sales tax on a purchase order, please consult the Update the Sales Tax Settings on an Existing Purchase Order quick reference guide. You can also view the Update Sales Tax on an Existing Purchase Order video.
SWIFT Hot Topic: Help Save Money!
Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Question: The supplier offers discounts for early payment. How do I record that on a voucher?
A. Did you know that you can help the State save money! State agencies are required to take advantage of early payment discounts per the 0801-01 Prompt Payment Policy. Double check with your suppliers to confirm if they offer discounts for paying early. SWIFT offers a wide variety of pay terms that include discounts for paying early.
Enter the full amount of the invoice and choose the correct pay terms. For example, 2% 10/N30 provides a 2% discount if processed within 10 days or the full amount in 30. SWIFT displays the discount amount and discount due date on the payment information tab. Payments not processed in time to receive the supplier discount, pend for 30 days.
If the Pay Term doesn't appear in the voucher list, additional Pay Terms can be added by contacting the SWIFT Help Desk. For more information about payment process and scheduling, view the Date Definitions and Payment Processing Quick Reference Guide.
SWIFT Help Desk Support Position
Minnesota Management and Budget is hiring one permanent position supporting State agency users of the State’s PeopleSoft accounting and procurement system (SWIFT).
SWIFT Help Desk Support - Permanent Position.
The SWIFT Help Desk Unit is responsible for providing the initial level of support via phone or email to agencies on any questions on SWIFT, EPM Data Warehouse, or budget system applications. The help desk also responds to inquiries on the Human Capital Management systems: Self Service, SEMA4, and Learning Management (ELM). Responsibilities include staffing a central help desk, answering questions, logging problems, troubleshooting, and resolving issues. Successful candidates will have a strong interest in learning about large financial and procurement systems.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.
This position is a great entry-level position for people with a strong interest in learning about large financial and procurement systems.
SWIFT Module Training and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods at no cost to the employee. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/LABS/eLearning |
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
4/8/25 |
|
INTRO |
Overview of SWIFT Reporting webinar |
4/17/25, 5/15/25, 6/12/25, 7/17/25 |
|
AR |
SWIFT Account Receivable Part A: Direct Journal Deposits webinar |
4/8/25 |
|
AR |
SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar |
4/9/25 |
|
AR |
SWIFT Accounts Receivable Part C: Maintenance Worksheets webinar |
4/10/25 |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar/ |
4/2/25 |
|
BI |
SWIFT Billing Part 1 webinar |
6/25/25 |
|
BI |
SWIFT Billing Part 2 webinar |
6/26/25 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
5/6/25 |
|
EPM |
Create a SWIFT All Receipts Report in EPM lab |
6/18/25 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT webinar |
4/9/25 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
6/5/25 |
|
EPM |
SWIFT EPM Formatting Your Report lab |
5/22/25 |
|
EPM |
SWIFT EPM Manager's Financial Report lab |
4/16/25 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
4/16/25 |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
4/15/25 |
|
EPro |
SWIFT Create a Catalog Punchout Requisition webinar |
4/17/25 |
|
KK |
SWIFT Budget Journal Administration webinar Part 1 webinar |
5/7/25 |
|
KK |
SWIFT Budget Journal Administration webinar Part 2 webinar |
5/8/25 |
|
PO |
SWIFT Create Purchase Orders Overview webinar |
4/3/25 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar
|
4/1/25 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
