Primary navigation

    SWIFT Update November 8, 2024

    ERP/SWIFT Procurement Support Supervisor 

    The Department of Administration (Admin) is hiring a SWIFT Procurement Support Supervisor (Administrative Planning Director State), who will supervise a team of professional staff to provide effective procurement module management, functional analysis, and business process design, along with testing of system upgrades, changes, and enhancements to the procurement modules in SWIFT. As system module experts, this team provides assistance and training to State agencies, vendors, and other users to optimize their use of the procurement modules in meeting processing and reporting needs.

    Admin offers a hybrid work environment. With a telework arrangement, onsite attendance may be required for team meetings or as requested by management to meet business needs. At a minimum, two (2) onsite days per month will be required. Completion of a telework agreement will be required.

    The first review of applications/resumes for the SWIFT Procurement Support Supervisor, Job ID 81598, will begin after 12/02/2024.

    State employees interested in the position should apply to Job ID 81598. 

    Reminder to Check for Incomplete Deposits

    As part of the deposit process in the Accounts Receivable module in SWIFT, it is important to look for incomplete deposits on a regular basis.

    To check for incomplete deposits, both Direct Journal and Regular Item deposits, navigate to the Review Payments and Items tile. Expand the Review Payments folder and select Incomplete Deposits. Select the Search button, and a list of any incomplete deposits will display. Select a hyperlink under Deposit ID for more information.
    Incomplete Deiposits

    The Totals page will display. In the Control Totals section, verify that the Posted Total Amount and/or the Journalled Total Amount equal the Control Total Amount and Entered Total Amount. If they do not, complete the deposit by either applying payments for a regular item deposit or entering accounting entries for a direct journal deposit.

    Controls Total section

    For more detailed information, refer to the Verify Deposits are Complete Quick Reference Guide.

    SWIFT and EPM Data Warehouse Training

    The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).

    Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.

    MODULE

    WEBINARS/eLEARNING
    Sessions run 9 a.m. - 10:30 a.m., unless otherwise noted.

    DATES

    INTRO

    Introduction to SWIFT Navigation webinar

    10/15/24

    INTRO

    Introduction to SWIFT eLearning

    Anytime

    INTRO

    Overview of SWIFT Reporting webinar
    9/10/24 Time, 8:30 a.m. - 10:00 a.m.

    10/10/24; 11/7/24; 12/12/24

    AR

    SWIFT Accounts Receivable Part A: Direct Journal Deposits webinar

    1/7/25

    AR

    SWIFT Accounts Receivable Part B: Apply Payments to Invoices webinar

    1/8/25

    AR

    SWIFT Accounts Receivable Part C: Maintenance Worksheets

    1/9/25

    AP

    SWIFT Create Vouchers Overview in Accounts Payable webinar

    11/5/24

    BI

    SWIFT Billing Part 1 webinar

    11/13/24

    BI

    SWIFT Billing Part 2 webinar

    11/14/24

    EPM

    Build a My Dashboard for SWIFT Reports in EPM lab

    1/16/25

    EPM

    Create a SWIFT All Expenditures Report in EPM lab

    10/3/24

    EPM

    Create a SWIFT All Receipts Report in EPM lab

    10/16/24

    EPM

    Introduction to the EPM Data Warehouse for SWIFT webinar

    10/23/24

    EPM

    SWIFT EPM Create and Save a New Analysis lab

    10/9/24

    EPM

    SWIFT EPM Formatting Your Report lab

    12/19/24

    EPM

    SWIFT EPM Manager's Financial Report

    10/30/24

    EPM

    Use SWIFT Standard Reports in EPM lab

    1/16/25

    EPM

    Understand the SWIFT Data in the EPM Data Warehouse webinar

    12/3/24

    KK

    SWIFT Budget Journal Administration webinar
    Time, 9:00 a.m. - 11:15 a.m.

    10/23/24

    PO

    SWIFT Create Purchase Orders Overview webinar

    10/1/24

    SC

    SWIFT Create a Supplier Contract Shell webinar
    Time, 9:00 a.m. - 10:00 a.m.

    1/7/25

    SS

    SWIFT Strategic Sourcing Part 1: Create, Post, and Approve Events webinar

    11/14/24

    SS

    SWIFT Strategic Sourcing Part 2: Analyze and Award Events webinar
     Time, 1:00 p.m. - 2:30 p.m.

    11/14/24

    SS

    SWIFT Strategic Sourcing eLearning

    Anytime

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

    Email: SWIFTHelpDesk.MMB@state.mn.us

    Phone: 651-201-8100, option 2

    Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

    When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

    • Your Business Unit
    • Description of the issue/question
    • SWIFT Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error message print screen

    Additional assistance can be found on the SWIFT Training Guides and Resources page.

    back to top