Supplier Portal Security Changes

Starting Sunday, October 16, 2022, Minnesota Management and Budget is changing the way suppliers and bidders login to the Minnesota Supplier Portal.

Once a supplier or bidder clicks the Sign In tile, they will be brought to a Multi-Factor Authentication (MFA) login screen. The MFA login screen will prompt the user to enter their User ID and password similar to today. However, after the user successfully enters their login information, the user will need to enter a code that is sent to their email address or phone number on file before the system will grant them access to the Supplier Portal.

If a supplier or bidder contacts you about this change, please let them know this is a new feature to improve the security of the Supplier Portal. The Vendor Payments help desk at MMB can assist with any additional questions the user has.

Vendor Payments Help Desk
Email: Efthelpline.MMB@state.mn.us
Phone: 651-201-8106

New Suppliers to be Added to Catalog Punchouts

The Office of State Procurement is in the final stages of adding suppliers to the Catalog Punchout process in SWIFT. The plan is to have the additional suppliers ready for ordering on Monday, October 31, 2022. More information will be available in the next SWIFT Update. 

New to Accounts Payable or Have Questions About It? Join the Workgroup  

An active Statewide workgroup for Accounts Payable (AP) staff meets every quarter and has a meeting coming up on October 20th, 2022. It provides agencies with an opportunity to ask questions and exchange ideas. This workgroup is welcoming AP staff from all agencies to attend! Consider attending to learn about handling common issues in AP and discuss AP-related processes with staff from other State agencies.

The benefits of participating in this workgroup include the following.

• Find AP colleagues and leaders across State agencies during the virtual meetings. This is a great networking resource!
• Take advantage of the dedicated and active Teams channel where you can discuss AP questions or issues outside of the virtual meetings.
• Access the AP subject matter experts from Minnesota Management and Budget who attend these virtual meetings and provide announcements and input about the module.

For more information about the AP Workgroup and to join, contact Christine Eck at Christine.Eck@state.mn.us.

SWIFT Help Desk Support Position

Minnesota Management and Budget is hiring one permanent position supporting State agency users of the State’s PeopleSoft accounting and procurement system (SWIFT). 

SWIFT Help Desk Support - Permanent Position

The SWIFT Help Desk Unit is responsible for providing the initial level of support via phone or email to agencies on any questions on SWIFT, EPM Data Warehouse, or budget system applications. The help desk also  responds to inquiries on the Human Capital Management systems: Self Service, SEMA4, and Learning Management (ELM). Responsibilities include staffing a central help desk, answering questions, logging problems, troubleshooting, and resolving issues. Successful candidates will have a strong interest in learning about large financial and procurement systems.

SWIFT and EPM Data Warehouse Training

The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.

• Webinars/Labs: Enroll in online training for SWIFT and the EPM Data Warehouse on Enterprise Learning Management (ELM). See Upcoming SWIFT Training below. Webinars and labs run for 60 to 120 minutes. They include live demos of SWIFT and EPM Data Warehouse processes. SWIFT training options are webinars. Some of the EPM training are labs so that you can follow along and create and save your own reports or My Dashboard.
• SWIFT Training Guides and Video Tutorials: Find quick reference guides and a user guide on our Training Guides page and video tutorials on our Training Videos page.
• EPM Data Warehouse Training: Locate quick reference guides on our EPM Warehouse Training page. Topics include the most common EPM Data Warehouse processes and SWIFT reports.
• eLearning: Complete self-paced training in ELM. After learning the material at your own pace and passing the quiz, you can request a Certificate of Completion.
• One-On-One Sessions: Still feeling stuck? Request a one-on-one training session by emailing us at SWIFTHelpDesk.MMB@state.mn.us.

Upcoming SWIFT Training

To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.

1. On the Find Learning tile, enter “SWIFT” in the search field, and press the Search button.
2. From the Search Results, select the webinar you would like to take.
3. Press the Enroll button, and check your email later for an invitation with instructions on how to attend the webinar.

Currently, there are seats still available for the following webinars and eLearning.

SWIFT Help Desk

Contact the SWIFT Help Desk for any SWIFT-related questions or issues.

Email: SWIFTHelpDesk.MMB@state.mn.us

Phone: 651-201-8100, option 2

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)

When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:

• Your Business Unit
• Description of the issue/question
• SWIFT Module (Accounts Payable, Purchase Orders, etc.)
• Transaction ID (Voucher ID, PO ID, etc.)
• Error message print screen

Additional assistance can be found on the SWIFT Training Guides page.

SWIFT Update Newsletter

The SWIFT Update is sent to everyone on the SWIFT Update subscription list. To subscribe or unsubscribe to this newsletter, use the links below.