Statewide Systems Maintenance
To stay up to date with our statewide systems, Minnesota Management and Budget along with the Department of Administration and Minnesota IT Services are working to upgrade all statewide systems to be supported by latest version of PeopleTools. PeopleTools provides the underlying technology for all statewide applications (PeopleSoft applications).
The launch date for this project is Tuesday, February 20, 2024. All statewide systems will be unavailable due to the system-wide upgrade beginning tonight, Thursday, February 15, 2024, starting at 6 p.m., through Tuesday, February 20 at 6 a.m. Please plan around this time to minimize the interruption of critical business functions. We apologize for the inconvenience.
Important note for Buyers:Please ensure that your events are not scheduled to start or end during this time as the Supplier Portal will also be unavailable.
Note for Daily Interface Uploads: The daily interfaces will only be loaded up until Thursday evening, 2/15/24, at 6:00 PM. They will resume loading to SWIFT on Tuesday morning, 2/20/24, at 8:00 AM. All files sent in between these dates will sit in pending status on the mainframe FTP site. Agencies that send files with static filenames will need to be mindful of overwriting files that they have already sent to the mainframe FTP site but that haven’t been loaded between these dates due to the upgrade.
Impacted systems include:
Users must clear their internet browsing history and cache before they log into these systems on Tuesday, February 20.
If you experience difficulties trying to log in, view data, or access data in any of the statewide systems mentioned above, clearing your browsing history and cache may help resolve these issues.
PeopleTools Upgrade - What's in it?
While the updated version of the Administrative Portal and SWIFT application pages will have aesthetic changes, this upgrade will not affect how accounting and procurement processes are completed. The upgrade includes a new look and feel with simpler navigation intended to make a more efficient user experience by reducing clicks and providing multiple avenues of navigation. Overall navigation remains tile-based using navigation collections.
Refer to the attached Overview of Changes document to learn more about what to expect.
MMB is Hiring!
MMB is hiring for three great opportunities. At MMB, employees have the flexibility to telecommute, work a hybrid schedule, or work in the office. Find out more by selecting the links below.
Vanity Links
In preparation for the PeopleTools upgrade, we want to remind you to use and save vanity links to access statewide system portals. A 'vanity URL' is a shorter URL that is more descriptive and automatically redirects a user to the application. These should be saved in your favorites and used when sending out communications to employees or suppliers as it replaces the need for the much longer and sometimes changing portal URLs.
The following portals have vanity URLs:
For instructions on how to save these links to your browser's Favorites, see the Save Vanity URLs quick
reference guide. This guide includes instructions for Microsoft Edge, Chrome, and Firefox.
If you have questions about how to save favorites in your browser, contact the SWIFT Help Desk (see contact information below).
SWIFT and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/eLEARNING
|
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
3/26/24 |
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
|
INTRO |
Overview of SWIFT Reporting |
4/4/24 |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar |
4/10/24 |
|
AR |
SWIFT Accounts Receivable Part A: Direct Journal Deposits |
4/9/24 |
|
AR |
SWIFT Accounts Receivable Part B: Regular Item Deposits |
4/10/24 |
|
BI |
SWIFT Accounts Receivable Part C: Customer Maintenance |
4/11/24 |
|
BI |
SWIFT Billing Part 1 |
4/17/24 |
|
BI |
SWIFT Billing Part 2 |
4/18/24 |
|
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab
|
3/5/24 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
5/7/24 |
|
EPM |
EPM Open Lab: Diversity Spend Report |
3/7/24 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT |
4/23/24 |
|
EPM |
SWIFT EPM Manager's Financial Report |
3/21/24 |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
3/14/24 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
3/5/24 |
|
PO |
SWIFT Create Purchase Orders webinar |
4/2/24 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar |
4/11/24 |
|
SC |
SWIFT Import and Process Contract Document Electronically webinar
|
4/11/24 |
|
SS |
SWIFT Strategic Sourcing Part 1: Create, Post, and Approve Events webinar |
5/2/24 |
|
SS |
SWIFT Strategic Sourcing Part 2: Analyze and Award Events webinar |
5/2/24 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
SWIFT Help Desk
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
