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    SWIFT Update April 8, 2021


    Catalog Punchout Sessions

    Implementation of Catalog Punchouts is currently in its third phase of rolling out to agencies. Catalog Punchout sessions for the Phase 4 agencies have been scheduled for April 21 and 22.

    If you would like to see a demo of the punchout process and ask any questions, you may sign up for one of the following sessions.
    •    Session 1: Wednesday, April 21, 2021 – 11 a.m. to noon.
    •    Session 2: Thursday, April 22, 2021 – 10 a.m. to 11 a.m.

    To sign up, please email Dave Smith your session choice, and you will receive a Teams invite.

    Help Desk Hot Topic

    This Week's FAQ: Requesting New Security Roles in SWIFT?

    Question: What is the process for requesting new security roles in SWIFT?

    Answer: Agency security administrators are responsible for initiating changes to security roles for employees. To request new security roles in SWIFT, fill out the required forms on the Security Access Forms webpage. Once these forms are completed, send them to your agency's security administrator. If you're not sure what forms to fill out, or if you do not know who your security administrator is, please contact the SWIFT Help Desk for guidance.

    SWIFT Training and Resources

    The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

    • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
    • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
    • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.

    To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:

    Webinars

    Date 

    Time 

    SWIFT Create Purchase Orders

    April 6, 2021

    1:00 p.m. - 2:30 p.m.

    Strategic Sourcing, Part II: Analyze and Award Events

    April 14, 2021

    9:30 a.m. - 11:30 a.m.

    SWIFT Create System-Generated Contract Documents Electronically

    April 21, 2021

    1:00 p.m. - 2:30 p.m.

    Create a Contract Shell

    May 6, 2021

    1:00 p.m. - 2:30 p.m.

    Create Vouchers Overview

    May 13, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

    Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Training Guide page.

    SWIFT Update Mailing List

    The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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