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    SWIFT Update March 5, 2020


    Problems Accessing SWIFT?

    Agency staff contacted the SWIFT Help Desk this week because they were unable to access SWIFT. As part of the SWIFT, Self Service, and Administrative Portal upgrade, portal URLs were changed and replaced with “vanity” URLs. A “vanity” URL is a shorter URL that is more descriptive and automatically redirects a user to the application. Follow the instructions below to access SWIFT and save the URLs to your browser's Favorites.  The following portals have vanity URLs since the limited upgrade. If you didn't save these URLs, you may not be able to sign into these portals.
    • Update the URL in your browser.
    • Make sure to update the link in the Favorites on the browser’s Properties menu.
    • View the How to Save Vanity URLs guide on how to save these vanity URLs to your browser's Favorites. It includes instructions for Internet Explorer, Chrome, and Firefox.
    If you have questions about how to save Favorites in your browser, contact the SWIFT Help Desk.

    Sign Up for SWIFT Classroom Training!

    SWIFT classroom training is scheduled for the following modules. 
    Classes are free of charge. Please consider taking the Introduction to SWIFT class before enrolling in a module-specific class.
    To find and enroll in SWIFT classes, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following classes:

    Module

    Class

    Date

    Time

    Intro

    Introduction to SWIFT 

    April 1, 2020

    8:30 am to noon

    AP

    SWIFT Create and Maintain Vouchers

    March 26, 2020

    8:30 am to noon

    AR

    SWIFT Use Maintenance Worksheets to Manage Customer
    Accounts and Interactions

    March 25, 2020

    8:30 am to noon

    BI

    SWIFT Advanced Billing

    March 19, 2020

    8:30 am to noon

    PO

    SWIFT Create and Manage Purchase Orders 

    April 16, 2020

    8:30 am to 4:00 pm

    SC2

    SWIFT Create and Manage Contract Documents Electronically

    April 28, 2020

    8:30 am to 4:00 pm

    SC1 

    SWIFT Create and Manage Supplier Contract Shells

    April 8, 2020

    8:30 am to 4:00 pm

    SWIFT Training Guides and Resources

    You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.

    SWIFT Help Desk

    • Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
      651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us
    • Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
    • When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Reference Guide page.

    SWIFT Update Mailing List

    • The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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