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    SWIFT Update March 18, 2021


    SWIFT System Availability During Update

    REMINDER: SWIFT System Unavailable Beginning Tonight at 6 p.m.

    The SWIFT system, including the Supplier Portal and Mobile Inventory, will be unavailable beginning tonight at 6 p.m., until approximately noon on Monday, March 22 for a system update. In addition to SWIFT, other systems will also be affected during the SWIFT system update:
     
    The Appropriation Maintenance Application (AMA) will not be available.

    SEMA4 and Self Service impacts can be found on the most recent bulletin: https://mn.gov/mmb/assets/03122021_tcm1059-471553.pdf

    Although the Enterprise Performance Management (EPM) or data warehouse systems will be available, the data will not be updated Friday, Saturday, or Sunday during this system update.

    Please plan your system work accordingly.

    SWIFT Training and Resources

    The SWIFT training team is offering online training through webinars, one-on-one sessions, and video tutorials.

    • Quick Reference Guides and Training Videos: Please check the Training and Support Resources page for the quick reference guides and training videos/ You will find reference guides covering all modules on SWIFT. We are adding new training videos in the most commonly used modules.
    • Webinars: We are offering modified online versions of our classroom training. They are shorter and meant to provide basic demonstrations of the SWIFT modules. If you are newer to SWIFT, please consider taking the Introduction to SWIFT: Navigation webinar before enrolling in a module-specific webinar.
    • One-On-One Sessions: If you would like one-on-one training on a SWIFT module not offered through a webinar, please email SWIFT.Project@state.mn.us to request a one-on-one session.

    To find and enroll in SWIFT webinars, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following webinars:

    Webinars

    Date 

    Time 

    Strategic Sourcing, Part I: Create, Post, and Approve Events

    March 24, 2021

    9:30 a.m. - 11:30 a.m.

    Strategic Sourcing, Part II: Analyze and Award Events

    March 31, 2021

    9:30 a.m. - 11:30 a.m.

    SWIFT Create Purchase Orders

    April 6, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Create System-Generated Contract Documents Electronically

    April 21, 2021

    1:00 p.m. - 2:30 p.m.

    Create a Contract Shell

    May 6, 2021

    1:00 p.m. - 2:30 p.m.

    Create Vouchers Overview

    May 13, 2021

    1:00 p.m. - 2:30 p.m.

    SWIFT Help Desk

    Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays. When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. 

    Information to include with your message:

    • Issue Description
    • Business Unit
    • Module (Accounts Payable, Purchase Orders, etc.)
    • Transaction ID (Voucher ID, PO ID, etc.)
    • Error Message Print Screen
    • Additional assistance can be found on the SWIFT Training Guide page.

    SWIFT Update Mailing List

    The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

    Printing the SWIFT Update

    • If you are experiencing issues printing this update, download a PDF version and print that version
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