A new warning message has been added to Strategic Sourcing Events. When an event with a single line is posted for bidding, some suppliers have been selecting the “I Decline to Bid on this Line” checkbox in error when they are adding their pricing information using a price schedule or attachment. This causes problems when buyers attempt to award the event. A new warning message has been added to assist suppliers in placing their bids correctly.
If a supplier selects the “I Decline to Bid on this Line” checkbox on a single line event, they will receive a warning message:
WARNING: Do NOT select the “I Decline to Bid” checkbox if you are attaching a Price Schedule as part of your bid response. You must enter a value of at least $0.01 in the “Your Unit Bid Price” field for your bid to be considered, even when attaching a Price Schedule.
Suppliers must select the OK button to close the warning. They can still save their bid with the checkbox selected if they choose, but they have been made aware that the bid may not be considered.
SWIFT Module Support - Finance Specialist 3 is responsible for providing consultation, advice and functional assistance to state agencies regarding the use of the Statewide Integrated Financial System (SWIFT), consulting agencies on improving financial management, accounting procedures and business processes, and assisting in the design of modifications to SWIFT to better fit agency business needs.
SWIFT Module Support - Finance Specialist 3
This position works closely with the MN.IT @ MMB technical developers, batch operations staff, and security staff in resolving system related issues and participating in system upgrades. The position will serve as the team leader by coordinating tasks and providing guidance and expertise to the SWIFT Module Support Team for the General Ledger, Commitment Control, Accounts Payable, Accounts Receivable, and Cash Management Modules, including helping to resolve the more complex system issues.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.
Minnesota Management and Budget (MMB) will be filling two Finance Specialist 1 vacancies with this posting.
SWIFT Module Support - Finance Specialist 1
These positions are on the SWIFT Module Support team, which supports the accounting modules in the State’s accounting and procurement system (SWIFT). These positions are primarily responsible for providing functional support for the Asset Management/Cost Allocation modules or Grants/Projects modules.
These positions will support state agencies by:
These positions will work closely with all SWIFT functional and technical teams as well as other divisions within MMB.
These positions will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.
Minnesota Management and Budget is hiring a permanent lead position supporting suppliers use of SWIFT.
This position serves as the team leader coordinating the operations of the Vendor Support Team which is responsible for vendor file maintenance, sales tax reporting, federal W9 research, electronic deposit processing, and State warrant reconciliation. This position also assists with SWIFT system testing and error resolution related to vendor registration.
This position will have the flexibility to telecommute, work a hybrid schedule, or work in the office. The incumbent may be expected to work in the office on occasion.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies.
The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.
To enroll in a SWIFT training, sign in to Self Service or the Administrative Portal and select the Learning Management tile.
Currently, there are seats still available for the following webinars and eLearning.
|
Module |
Webinars/eLearning |
Date |
Time |
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
Self-Paced Class |
|
SS |
Strategic Sourcing eLearning |
Anytime |
Self-Paced Class |
|
SC |
Create a Supplier Contract Shell webinar |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
|
SC |
Import and Process a Contract Document Electronically webinar |
November 8, 2022 |
1:00 p.m. – 2:30 p.m. |
|
AR |
SWIFT Accounts Receivable Direct Journal Deposits webinar |
November 8, 2022 |
9:00 a.m. – 10:30 a.m. |
|
AR |
SWIFT Accounts Receivable Apply Payments to Invoices webinar |
November 9, 2022 |
9:00 a.m. – 10:30 a.m. |
|
AR |
SWIFT Accounts Receivable Maintenance Worksheets webinar |
November 10, 2022 |
9:00 a.m. – 10:30 a.m. |
|
INTRO |
Introduction to SWIFT Navigation webinar |
November 17, 2022 |
9:00 a.m. - 11:00 a.m. |
|
EPM |
Create and Save the Manager's Financial Report lab |
November 30, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
December 1, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
December 8, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Introduction to SWIFT Reporting webinar |
December 13, 2022 |
9:00 a.m. – 10:30 a.m. |
|
PO |
Create Purchase Orders webinar |
December 14, 2022 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Create and Save a New Analysis lab |
December 15, 2022 |
9:00 a.m. – 10:30 a.m. |
|
AP |
Create Vouchers Overview in Accounts Payable webinar |
January 10, 2023 |
9:00 a.m. – 10:30 a.m. |
|
INTRO |
Introduction to SWIFT Reporting webinar |
January 11, 2023 |
9:00 a.m. – 10:30 a.m. |
|
KK |
Budget Journal Administration webinar |
January 18, 2023 |
9:00 a.m. – 11:00 a.m. |
|
BI |
Billing Part 1 webinar |
January 25, 2023 |
9:00 a.m. – 10:30 a.m. |
|
BI |
Billing Part 2 webinar |
January 26, 2023 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Create and Save the Manager’s Financial Report webinar |
January 31, 2023 |
9:00 a.m. – 10:30 a.m. |
|
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab |
March 1, 2023 |
9:00 a.m. – 10:30 a.m. |
|
SS |
Strategic Sourcing 1: Create, Post, and Approve Events webinar |
March 9, 2023 |
9:00 a.m. – 10:30 a.m. |
|
SS |
Strategic Sourcing 2: Analyze and Award Events webinar |
March 9, 2023 |
1:00 pm to 2:30 pm |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides page.
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