All statewide systems will be unavailable due to system maintenance on Sunday, February 6, 2022, from 6:00 a.m. to 2:00 p.m.
Statewide systems impacted by the maintenance include:
We apologize for the inconvenience.
Minnesota Management and Budget (MMB) mailed all 1099 forms to suppliers the week of January 24, 2022. Suppliers may call or email the 1099 Helpline at MMB with questions or to request a copy of the form.
Suppliers should make sure that their message includes their name, address, email address, and their Supplier ID or the last four digits of their Social Security Number or Business Tax ID.
Did you know? You can help the State save money! State Agencies are encouraged to take advantage of early payment discounts. Double check with your suppliers to confirm if they offer discounts for paying early. SWIFT offers a wide variety of pay terms that include discounts for paying early. Enter the full amount of the invoice and choose the correct pay terms. For example, 2% 10/N30 will provide a 2% discount if processed within 10 days or the full amount in 30.
SWIFT displays the discount amount and discount due date on the payment information tab. Payments processed in time will automatically receive the discount. Additional Pay Terms can be added by contacting the SWIFT Help Desk.
For more information about payment process and scheduling, view the Date Definitions and Payment Processing reference guide
Are you new to the EPM Data Warehouse and need basic information about SWIFT reports? Do you have questions about which EPM Data Warehouse reports can give you the SWIFT information you need? The SWIFT Training team is offering support for SWIFT reports in the EPM Data Warehouse.
Lab Topic |
Description |
Date |
Time |
Create and Save the All Expenditures Report Lab* |
Learn about a standard All Expenditures Report from the Statewide dashboard. Edit the report, create filters, and save a customized report in My Folders. |
Feb. 09, 2022 |
9:00 a.m. - 10:00 a.m. |
Create and Save the MFR Lab* |
Learn about a standard Manager’s Financial Report (MFR) from the Statewide dashboard. Edit the report, create filters, and save a customized report in My Folders. |
Feb. 10, 2022 |
9:00 a.m. - 10:00 a.m. |
Diverse Spend Reports |
Aaron Anderson, from the Office of Equity in Procurement at the Minnesota Department of Administration, will provide an overview of three reports for supplier diversity spending. |
Feb. 17, 2022 |
9:00 a.m. - 10:00 a.m. |
Create and Save the All Receipts Report Lab* |
Learn about a standard All Receipts Report from the Statewide dashboard. Edit the report, create filters, and save a customized report in My Folders. |
Feb. 22, 2022 |
9:00 a.m. - 10:00 a.m. |
Understand the SWIFT Data in the EPM Data Warehouse Webinar |
Learn about the structure of canned reports and ways to get the intended SWIFT data effectively and accurately before running or updating reports. |
Feb. 24, 2022 |
9:00 a.m. - 10:00 a.m. |
*Note: Prior to taking the specialized report labs (e.g., MFR, All Expenditures, All Receipts), we recommend taking the Use Standard Reports lab.
The SWIFT Training team offers online training through webinars, training guides, video tutorials, eLearning, and one-on-one sessions.
To enroll in a SWIFT webinar or eLearning class, sign in to Self Service or the Administrative Portal and select the Learning Management tile.
Currently, there are seats still available for the following webinars and eLearning.
Module |
Webinars/eLearning |
Date |
Time |
INTRO |
Introduction to SWIFT eLearning |
Anytime |
Self-Paced Class |
PO |
Overview of Purchase Orders webinar |
Feb. 15, 2022 |
10:00 a.m. - 11:30 a.m. |
PO |
Overview of Purchase Orders webinar |
Feb. 15, 2022 |
1:30 pm. - 3:00 p.m. |
AR |
Create, Correct, and Verify Direct Journal Deposits webinar |
Feb. 15, 2022 |
9:00 a.m. - 10:30 a.m. |
AR |
Enter Deposits and Apply Payments for SWIFT Invoices webinar |
Feb. 16, 2022 |
9:00 a.m. - 10:30 a.m. |
AR |
Use Maintenance Worksheets to Manage Customer Accounts webinar |
Feb. 17, 2022 |
9:00 a.m. - 10:30 a.m. |
AP |
Create Vouchers in the Accounts Payable webinar |
Feb. 23, 2022 |
9:00 a.m. - 10:30 a.m. |
EPM |
Introduction to EPM Data Warehouse/SWIFT webinar |
Feb. 23, 2022 |
9:30 a.m. - 11:30 a.m. |
SC |
Create Contract Shell webinar |
Mar. 08, 2022 |
9:00 a.m. - 10:00 a.m. |
SC |
Import and Process a Contract Document Electronically webinar |
Mar. 15, 2022 |
9:00 a.m. - 10:00 a.m. |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides page.
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