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SWIFT Update February 27, 2020


Improved Processing Times for Approp Overview and Allot Balance w/in Approp Report 

Processing times on the Appropriation Overview and Allotment Balance w/in Appropriation report in SWIFT have been improved. You should notice a decrease to the processing time beginning today.


Strategic Sourcing Update: Certification Review 

If you created a Professional/Technical (PT) event prior to the SWIFT upgrade and attached the PT Certification form in it, you can access that Certification form. SWIFT will display the Certification Review link on the Event Summary page for these past records. This link brings you to the attached form. The link will appear only if you attached the form prior to the upgrade.
Event Summary page


Sign Up for SWIFT Classroom Training!

SWIFT classroom training is scheduled for the following modules. 
Classes are free of charge. Please consider taking the Introduction to SWIFT class before enrolling in a module-specific class.
To find and enroll in SWIFT classes, open the Self Service or Administrative Portal and select the ELM tile. On the Learning Management page, select Find Learning on the left menu. On the Find Learning page, enter “SWIFT” in the Description field and choose Search. Seats are available in the following classes:

Basics

Class 

Date 

Time 

Introduction to SWIFT 

March 18, 2020

8:30 am - Noon

Introduction to SWIFT 

March 31, 2020 

8:30 am - Noon

Accounts Payable

Time 

Date

Time

SWIFT Create and Maintain Vouchers

March 26, 2020

8:30 am to 4:00 pm

Billing 

Class 

Date 

Time 

SWIFT Advanced Billing 

March 19, 2020

8:30 am - Noon

Purchase Orders

Class 

Date 

Time 

SWIFT Create and Manage Purchase Orders

April 16, 2020

8:30 am - 4:00 pm

Supplier Contracts

Class 

Date 

Time 

SWIFT Create and Manage Contract Documents Electronically

April 21, 2020

8:30 am - 4:00 pm

SWIFT Create and Manage Supplier Contract Shells

 April 8, 2020

8:30 am - 4:00 pm


SWIFT Training Guides and Resources

You can find reference guides on all modules in SWIFT on the Training Guides and Resources page.


SWIFT Help Desk

  • Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
    651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us
  • Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
  • When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen
  • Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Update Mailing List

  • The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

  • If you are experiencing issues printing this update, download a PDF version and print that version
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