Strategic Sourcing Notification Emails
The SWIFT Vendor and Procurement Support teams have been working to reduce the number of bounce back emails that buyers receive related to Strategic Sourcing events. This effort started in December 2023 and is unrelated to the recent SWIFT upgrade. Buyers no longer receive a high volume of bounce back emails and question whether event invitations and interest notifications are being sent to suppliers.
Out-of-office and bounce back emails are now routed to an internal SWIFT notifications email box instead of to the buyer. We actively clean bad email addresses in SWIFT, and as a result, fewer bounced emails are created. Invitations and interest notifications are sent out to invited and interested suppliers with a valid email address.
Buyers should always add their own email address to the Public section of the Bidder Invitation List. This allows you to confirm that emails are sent to suppliers and serves as a record of what is sent for your procurement file.
To Add a Buyer Email Address
1. Select the icon at the end of the PUBLIC_AUC row in the bidder invitation list.
2. Enter the buyer’s name and email address and select the OK button.
3. When the event is posted, the buyer receives an invitation email.
MMB and Department of Administration are Hiring!
Minnesota Management and Budget (MMB) and the Department of Administration are hiring for three great opportunities. Employees have the flexibility to telecommute, work a hybrid schedule, or work in the office. Find out more by selecting the links below.
Use CRO for Orders with MSC Industrial Supply Co.
Due to an error in the Punchout process with MSC Industrial Supply Co., on Contract Release T-572(5), please use a CRO when placing orders until further notice. MNIT is working with the vendor to get the issue resolved as quickly as possible.
This error only impacts MSC Industrial Supply Co. Agencies should continue to use the Punchout process for other vendors.
SWIFT and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/eLEARNING
|
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
3/26/24 |
|
INTRO |
Introduction to SWIFT eLearning |
Anytime |
|
INTRO |
Overview of SWIFT Reporting |
4/4/24; 5/2/24 |
|
AP |
SWIFT Create Vouchers Overview in Accounts Payable webinar |
4/10/24 |
|
AR |
SWIFT Accounts Receivable Part A: Direct Journal Deposits |
4/9/24 |
|
AR |
SWIFT Accounts Receivable Part B: Regular Item Deposits |
4/10/24 |
|
BI |
SWIFT Accounts Receivable Part C: Customer Maintenance |
4/11/24 |
|
BI |
SWIFT Billing Part 1 |
4/17/24 |
|
BI |
SWIFT Billing Part 2 |
4/18/24 |
|
EPM |
Build a My Dashboard for SWIFT Reports in EPM lab
|
6/4/24 |
|
EPM |
Create a SWIFT All Expenditures Report in EPM lab |
5/7/24 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT |
4/23/24 |
|
EPM |
SWIFT EPM Formatting Your Report |
5/9/24 |
|
EPM |
SWIFT EPM Manager's Financial Report |
3/21/24 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
6/4/24 |
|
PO |
SWIFT Create Purchase Orders webinar |
4/2/24 |
|
SC |
SWIFT Create a Supplier Contract Shell webinar |
4/11/24 |
|
SC |
SWIFT Import and Process Contract Document Electronically webinar
|
4/11/24 |
|
SS |
SWIFT Strategic Sourcing Part 1: Create, Post, and Approve Events webinar |
5/2/24 |
|
SS |
SWIFT Strategic Sourcing Part 2: Analyze and Award Events webinar |
5/2/24 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
SWIFT Help Desk
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
