Accounting Officer Senior or Finance Specialist 1
Minnesota Management and Budget (MMB) is hiring a permanent position supporting the Financial Reporting Team as either an Accounting Officer Senior or Finance Specialist 1.
This position closes May 22, 2025.
This position is responsible for preparing financial statements to be included in the state’s Annual Comprehensive Finance Report (ACFR) and preparing individual agency’s Schedule of Federal Expenditures (SEFA) to be included in the state’s single audit report, along with other ad hoc reporting requirements.
Working for the State of Minnesota means a great work-life balance, affordable benefits, and many great opportunities for advancement in 100 State agencies. Job ID is 85988.
Review your open requisitions to prepare for the year-end close. Each buyer is responsible to make sure that their agency's requisitions are properly completed by the fiscal year-end. SWIFT Support staff will no longer review requisitions or contact buyers about their requisitions for fiscal year-end. SWIFT Support staff will close requisitions with pre-encumbrance balances as of July 1, 2025.
If your agency has requisitions using non-continuing funds that you will not award by June 30, cancel them or change the funding to reflect the new budget year. If your agency has requisition lines tied to a pending event in the Sourcing module, you must first cancel the event or close the event line before you can close or change the requisition line.
To locate requisitions with pre-encumbrance balances, buyers should run the Encumbrance Certification Report.Navigate to the Encumbrance Certification Report: Navbar, Navigator, SWIFT, Purchasing, Reports, Encumbrance Certification Rpt. Enter a Run Control ID and then enter your Report Request Parameters to run the report in SWIFT.
Please see the SWIFT Procurement Year End Processing Tips guide on Minnesota Management and Budget's website for help with the year-end close.
Item Substitutions Should Not be Accepted for Catalog Punchout Orders
When placing orders through the Catalog Punchout process in the EProcurement module, the system records detailed item information for each line on the purchase order. The detailed information includes supplier item information cross-walked to SWIFT category information, unit of measure, and unit price. To keep item information accurate and the SWIFT system in sync, line information on CTP doc type purchase orders cannot be changed.
When a supplier offers a substituted item, a new punchout order needs to be created with the substituted item information. Accepting a substitution without creating a new order will cause issues when matching and processing payments.
When offered a substitute item from a supplier, it should always be rejected. If the substitute is acceptable for your needs, obtain the supplier item information and create a new punchout order for the substitute. Creating a new order will ensure SWIFT has the current information and will process to payment without issues.
Reminder: Purchase Order Close the Weekend of May 16
As part of the year end clean-up activities, the PO Recon (PO Close) job is scheduled to run the weekend of May 16. The PO Reconciliation Job closes purchase orders that have been fully matched by setting the Status to “Complete.” See the SWIFT Procurement Year End Processing Tips for additional information.
The PO Close job will run two additional times this year to assist in closing documents: June 30 and the hard close weekend of August 15.
Remember, you can prevent the PO Reconciliation Job from closing a purchase order by selecting the “Hold From Further Processing” checkbox on the purchase order header. You can use this checkbox if you plan on increasing the purchase order at a later date.
SWIFT Module Training and EPM Data Warehouse Training
The SWIFT Training team offers training through a variety of methods at no cost to the employee. There are SWIFT training guides and training videos, EPM training guides, webinars, labs, eLearning, and individual sessions (by request through the SWIFT Help Desk).
Find current SWIFT training in Learning Management. Enter "SWIFT" in the Find Learning text entry box.
|
MODULE |
WEBINARS/LABS/eLearning |
DATES |
|
INTRO |
Introduction to SWIFT Navigation webinar |
6/4/25 |
|
INTRO |
Overview of SWIFT Reporting webinar |
5/15/25, 6/12/25, 7/17/25 |
|
BI |
SWIFT Billing Part 1 webinar |
6/25/25 |
|
BI |
SWIFT Billing Part 2 webinar |
6/26/25 |
|
EPM |
Build My Dashboard for SWIFT Reports lab |
6/12/25 |
|
EPM |
Create a SWIFT All Receipts Report in EPM lab |
6/18/25 |
|
EPM |
Introduction to the EPM Data Warehouse for SWIFT webinar |
6/10/25 |
|
EPM |
SWIFT EPM Create and Save a New Analysis lab |
6/5/25 |
|
EPM |
SWIFT EPM Formatting Your Report lab |
5/22/25 |
|
EPM |
Use SWIFT Standard Reports in EPM lab |
6/11/25 |
|
EPM |
Understand the SWIFT Data in the EPM Data Warehouse webinar |
6/17/25 |
|
EPRO |
SWIFT Create a Catalog Punchout Requisition webinar |
7/17/25 |
|
PO |
SWIFT Cancel and Close Purchase Orders webinar |
5/15/25, 6/5/25 |
|
PO |
SWIFT Create Purchase Orders in SWIFT webinar |
6/26/25 |
|
SC |
SWIFT Create a Supplier Contract Shell Webinar
|
9/4/25 |
|
SS1 |
SWIFT Create, Post, Approve Events webinar
|
7/10/25 |
|
SS2 |
SWIFT Analyze and Award Events webinar
|
7/10/25 |
|
SS |
SWIFT Strategic Sourcing eLearning |
Anytime |
Contact the SWIFT Help Desk for any SWIFT-related questions or issues.
Email: SWIFTHelpDesk.MMB@state.mn.us
Phone: 651-201-8100, option 2
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday (closed holidays)
When contacting the SWIFT Help Desk, make sure to include details about your question or issue, including:
Additional assistance can be found on the SWIFT Training Guides and Resources page.
