Most research and evaluation projects with at least one of the following components require review:
If your study meets any of these criteria, please read read which projects require IRB review. Some exceptions apply, and your project may not require an IRB review.
Full IRB reviews are generally required for projects which require any contact (in-person, phone, mail) with vulnerable populations1 or projects which ask participants for highly sensitive information2. To determine if your project requires a Full IRB review, please see Which projects require IRB Review.
Expedited and one-time review proposals are reviewed every month. They can be reviewed at Full IRB meetings or in Expedited IRB meetings:
Proposals are due
Date of IRB meeting
IRB decision date
|Full||Mar 29, 2017||Apr 12, 2017||Apr 26, 2017|
|Expedited||Apr 26, 2017||May 10, 2017||May 24, 2017|
|Full||May 31, 2017||June 14, 2017||June 28, 2017|
|Expedited||June 28, 2017||July 12, 2017||July 26, 2017|
|Full||July 26, 2017||Aug 9, 2017||Apr 23, 2017|
|Expedited||Aug 30, 2017||Sept 13, 2017||Sept 27, 2017|
|Full||Sept 27, 2017||Oct 11, 2017||Oct 25, 2017|
|Expedited||Oct 25, 2017||Nov 8, 2017||Nov 22, 2017|
|Full||Nov 29, 2017||Dec 13, 2017||Dec 27, 2017|
|Expedited||Dec 27, 2017||Jan 10, 2018||Jan 31, 2018|
|Full||Jan 31, 2018||Feb 14, 2018||Feb 28, 2018|
|Expedited||Feb 28, 2018||Mar 14, 2018||Mar 28, 2018|
|Full||Mar 28, 2018||Apr 11, 2018||Apr 25, 2018|
|Expedited||Apr 25, 2018||May 9, 2018||May 30, 2018|
|Full||May 30, 2018||June 13, 2018||June 27, 2018|
|Expedited||June 27, 2018||July 11, 2018||July 25, 2018|
|Full||July 25, 2018||Aug 8, 2018||Aug 29, 2018|
|Expedited||Aug 29, 2018||Sept 12, 2018||Sept 26, 2018|
|Full||Sept 26, 2018||Oct 10, 2018||Oct 31, 2018|
|Expedited||Oct 31, 2018||Nov 14, 2018||Nov 28, 2018|
|Full||Nov 28, 2018||Dec 12, 2018||Dec 26, 2018|
1. Vulnerable populations include: people who are mentally ill, chemically dependent, disabled, cognitively impaired, or pregnant. Vulnerable populations also include participants of mandatory programs (e.g. child protective services) and people in institutions (e.g. correctional facilities, residential treatment, nursing homes, group homes, foster care). If participants are receiving the services, program, or are participating in the study because they are members of one of these categories, then they are considered vulnerable. For example, a study of prenatal service use would only include pregnant women and thus the study involves a vulnerable population. In contrast, some participants of a cash assistance program may be pregnant, but this is not considered a vulnerable population unless their pregnancy is a criteria for their participation. Children under the age of 18 are a special vulnerable population, and any form of data collection with them requires a full IRB review.
2. By highly sensitive the IRB means a topic which might place participants at risk of criminal or civil liability or might be damaging to their financial standing, employability, or reputation. Personally identifiable data on a person's chemical or mental health or child protection involvement is always considered to be highly sensitive.
Researchers are asked to review the DHS IRB application policy thoroughly to understand all researcher responsibilities before requesting IRB review. No research may begin until you receive a letter of approval from the IRB.
A review of your project by the DHS IRB is the last step in getting access to DHS data. Please follow these steps:
No research may begin until you receive a letter of approval from the IRB.
The IRB administrator will contact you and let you know whether your proposal is complete and is ready to be reviewed by the IRB.
You will most likely be invited to attend the IRB meeting in person or via telephone conference. At the meeting, the members will introduce themselves, ask you (and any other participants on your project) to introduce themselves. Then you will be given approximately 15 minutes to describe your study. After giving a brief introduction to your study, you should describe your study’s:
Within two weeks of the meeting, the IRB administrator will let you know what the IRB has decided. The administrator may request clarifications or alterations to your proposal, or may request that you resubmit your proposal. If the IRB administrator notifies you that your IRB proposal has been approved, then you can begin your study.
Before submitting any reports or articles for publication, the IRB must review it to ensure there is no breach of data privacy. To do this, send the document or article to the IRB administrator.
Studies which receive an expedited or full review and last longer than one year must provide a short project update to the IRB on an annual basis. You can use the DHS IRB Annual Project Update form or you can provide your update in another format. The following information must be included in the update and sent to the IRB Administrator
Approved projects which received an expedited or full review cannot continue beyond one year without ongoing IRB approval.
If the investigator leaves the project or the project is terminated early, notify the IRB administrator immediately.
Approved studies which receive a one-time review do not require annual review or a final review.
If your project departs from your original proposal, you must notify the IRB administrator. That person will help you to determine if you need to submit a new proposal or apply for an amendment to your existing proposal.