Applicant pool: All candidates who are eligible for an interview for the vacancy in question
Missed opportunity: when a position is filled without hiring through a competitive process or when there is a failure to justify the non-selection of a qualified underrepresented candidate. Under Minnesota statute, sanctions and penalties may be imposed on departments whose missed opportunities exceed 25 percent of all hiring opportunities.
Protected groups: Persons who are African American, Asian or Pacific Islander, American Indian or Alaskan native, persons of Latino descent, persons with a disability and women.
Qualified person: Candidate capable of performing the essential job functions of the position in question.
Targeted recruitment: Affirmative outreach and applicant identification efforts to attract applications from qualified underrepresented protected group members; includes a specific plan of action, responsible parties and time frame.
Underrepresented: when the FTE representation of one or more protected groups is less than that group’s estimated availability in the relevant geographic area and labor force.
Vacancy: An approved, unclassified or classified position that is open and will be filled.
Written justification: Correspondence by memo or e-mail specifying the reasons why the non-underrepresented group candidate was substantially more qualified than the underrepresented protected group candidates to perform the basic functions of the job. This justification must include an analysis of the underrepresented protected group candidate(s) qualifications in relation to requisite qualifications for successful job performance.