Data requests
Who can make a data request?
Public data is available to any member of the public. This includes individual people, the media, government agencies, government employees, vendors, unions, companies and lawyers. The DHS Guide for members of the public requesting data (PDF) explains the public data request process.
People can obtain both public and private human services data about themselves. The DHS guide for requesting data about you (PDF) explains the process for people to seek access to their own data.
How do I make a data request?
A data request must be made in writing. We do not require a specific form to request information about yourself or public data. However, two request forms are available for your convenience:
If you do not use the form, write a specific description of the information you seek. Written requests should include:
Data practices contacts
- Responsible authority for DHS
Name: Shireen Gandhi, Temporary Commissioner of the Minnesota Department of Human Services
Email address: Commissioner.DHS@state.mn.us
- U. S. mail:
Minnesota Department of Human Services
Commissioner’s Office
P.O. Box 64998
St. Paul, MN 55164-0998
Data practices compliance official for DHS
- U.S. mail address:
Minnesota Department of Human Services
Commissioner’s Office
P.O. Box 64998
St. Paul, MN 55164-0998
Where do I submit my data request?
By law, the Commissioner of Human Services Shireen Gandhi is the designated authority who is responsible for the collection, use and dissemination of a human services’ data. Data requests are handled by staff members assigned to respond to requests on behalf of the commissioner. Send data requests to staff assigned to these areas:
DHS Central Office
The Central Office maintains data about general human services and public assistance programs like food support, economic assistance and public health care programs. Send requests:
- By email to: dhs.datarequest@state.mn.us
- By U.S. mail to:
The Minnesota Department of Human Services
Attention: Data Request
P.O. Box 64998
St. Paul, MN 55164-0998
Direct Care and Treatment (DCT)
The DHS Direct Care and Treatment (DCT) administration maintains information about patients and clients in state-operated hospitals and treatment facilities. Send requests to the appropriate email address:
Media
Members of the media can send requests to the DHS media relations team.
When will I get the data?
We provide data within a reasonable period of time. If you requested data about yourself, we will respond within 10 business days of receiving your request unless we make arrangements with you for extra time.
Protected health information
Requesting access to protected health information
We are committed to protecting the privacy of the Protected Health Information (PHI) of the people we serve. PHI identifies you and relates to:
- Your past, present or future physical or mental health conditions
- Health care provided to you
- Payment for health care services you receive.
Learn more about how DHS may use and disclose PHI and about people’s related rights
Access your PHI
Find the contact on this page that best fits your request.
Are you enrolled in Minnesota Health Care Programs (MHCP) to get health insurance?
If you are enrolled in a health plan, contact the member services phone number listed on your health plan member ID card. Find the member services phone number for your health plan.
If you are not enrolled in a health plan, contact the MHCP Member Help Desk at 651-431-2670 or 800-657-3739.
Have you received medical treatment at a DHS Direct Care and Treatment facility?
Contact the Health Information Management Department of Direct Care and Treatment:
- For Forensic Services, Community Based Services, and Mental Health call 651-431-5026
- For the Minnesota Sex Offender Program (MSOP) call 218-565-6530
Not sure?
Write to this address and your request will be forwarded to the staff person who can handle it:
The Minnesota Department of Human Services
Attention: Protected Health Information Request
P.O. Box 64998
St. Paul, MN 55164-0998
