Building Commissioning (Cx) Services Master Contract Program

Building Commissioning (Cx) Services Program Information

The State of Minnesota through the Department of Administration’s Real Estate and Construction Services are seeking firms for the Master Contract program for full building commissioning services. Services included Mechanical Electrical and Plumbing Systems (MEP) and Building Exterior, including Roof. Projects will vary in nature and scope. Most will involve projects of significant size and complexity; however, other services could be used, as needed during design phase, during construction phase, during Occupancy and Operations phase associated to a renovation, new construction and/or mechanical engineering projects.

Goals

RECS intends to enter into a Professional and Technical Services Master Contract (Master Contract) with qualified Responders. Multiple Responders may be offered a Master Contract to perform work.

The Master Contracts will be used by RECS on most or all state projects required to be done under the authority of the Commissioner of Administration. This includes, but is not limited to, projects done for the Department of Administration, Corrections, Human Services, and Veterans Affairs, as well as the Minnesota State Academies, Minnesota State Retirement Systems, Perpich Center for Arts Education, and Veterans Home Board.

A Master Contract is a contract that spells out most, but not all of the terms between the signing parties. Its purpose is to speed up and simplify future Work Order Contracts. A Master Contract with the State is not a guarantee of receiving work issued in a Work Order Contract. A complete detailed description of required work will be furnished in each Work Order Contract issued under Master Contracts resulting from this RFP.

Work Order Contracts will be issued for individual building commissioning projects. Dependent upon the expected fee for the project, proposals may need to be solicited from multiple firms having a Master Contract for Building Commissioning services.

Continuously Open RFP

The Master Contract for Building Commissioning Services program RFP will be available online throughout the five (5) year Master Contract period (July 1, 2025 – June 30, 2030). Responses will only be accepted until April 30, 2030. Responses should only be sent via email to recs.contract.drafting@state.mn.us. Responses that meet the pass/fail qualifications will be awarded a Master Contract.

RFP for Building Commissioning Services Master Contracts
RFP for Building Commissioning Services Master Contracts

HOW TO APPLY:

All interested vendors will need to apply to the Master Contract Building Commissioning Services program. Vendors will need to email the required documents to recs.contract.drafting@state.mn.us.
1. Review the RFP, Questions and Answers Fact Sheet, Submission Checklist and other applicable information below
2. If applicable, email questions to recs.contract.drafting@state.mn.us (questions that have not already been answered in the Question and Answers Fact Sheet will be added as they are received) Subject line of email should be labeled “Questions to Building Commissioning Master Contract RFP”
3. Email completed response to recs.contract.drafting@state.mn.us. (this is the only acceptable email address to submit responses) Subject line of email should be labeled “Response to Building Commissioning Master Contract RFP”
4. If the application receives a passing score from the review team, the vendor will be sent an award email
5. If the Response receives a failing score from the review team, the vendor will be sent a non-award email
6. Awarded firms will need to submit insurance. Once documents are drafted and insurance is received, the contract will be routed and signed electronically through SWIFT.
*Note:
- Any response received that does not meet the minimum qualifications and/or fails the first submission will need to wait thirty (30) days from the fail date to resubmit.
- Any response that’s fails a second attempt will need to wait sixty (60) days from fail date to resubmit.
- Responders that fail three (3) or more attempts shall wait one (1) year from the fail date to resubmit.
MANDATORY REQUIREMENTS (Scored as Pass/Fail)

The following will be considered on a pass/fail basis:
1. Proposals must be received via email to recs.contract.drafting@state.mn.us.
2. Proposals must include a completed Exhibit A with project experience and reference information for each bolded category of services selected (in order to receive a passing score, a minimum of three (3) project references are needed for each bolded category of services your firm selects in Exhibit A. Responder’s staff member supervising the project must have a minimum of 5 years of experience and must be licensed, registered or certified in the State of MN as required by law)
3. Proposals must include an Hourly Fee Schedule (labeled Exhibit B, as a separately attached document).
4. Proposals must include a completed Submission Checklist
FACTS:
- Duration of Master Contract for Building Commissioning RFP will be 5 years
- Firms will be allowed to apply to the RFP Responses through April 30, 2030
- New Master Contracts will not exceed the initial Master Contract end date, even if firms apply at a later date.
- Firms that do not submit an Exhibit A and Exhibit B document with their response will receive a failing score.
- Awarded Vendors must have a SWIFT account in order to sign the contract via SWIFT and to receive payments.
ATTACHMENTS:
- RFP (PDF)
- Exhibit A (Word)
- Hourly Fee Schedule (Word)
- Submission Checklist (PDF)
- Questions and Answer Fact Sheet (PDF)