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    Transactions Up to and Including $75,000

     
     
    Below is the process for transactions estimated to cost up to and including $75,000 (including anticipated amendments)
     
    1. An agency/member must complete and electronically submit an Engagement Request (ER) and Work Order Certification (Work Order Certification not required for CPV Members) to the P/T Unit at the Department of Administration Office of State Procurement (OSP). The forms must be emailed to PT.Contracts@state.mn.us.
    2. OSP will assign an Environmental Review tracking number and review and return the originating ER document and certification (state agencies only) with tracking number to the agency/member via e-mail. OSP will identify any required modifications to the ER at this time.
    3. Following receipt of the originating ER document and tracking number from OSP, agency/member shall submit the document to the pre-identified contractor.  The originating ER document will direct the contractor to contact the agency/member within two business days of receipt.
    4. Following discussion about the project, including the proposed contractor’s duties and cost, the agency/member must create a Work Order Contract (state agencies) or CPV Work Order Contract (CPV members). The Work Order Contract must thoroughly identify the contractor's duties and negotiated cost
    5. Work Order Contracts require the signature of the contractor, state agency/member and the Commissioner of Administration. A signature verifying encumbrance of funds should also be included. Once all signatures are obtained on the Work Order Contract, the agency member must transmit a copy of the fully-executed work order, originating ER document and certification (State Agencies only) to PT.Contracts@state.mn.us The contractor should also be sent a copy of the fully-executed work order for its file.
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