Privacy Notice Information
This statement addresses collection, use and security of and access to information that may be obtained through use of the mn.gov/admin.
What is mn.gov/admin?
The Minnesota Department of Administration, with support from MN.IT Services, is the developer and manager of mn.gov/admin. The Department of Administration website is the electronic gateway to services and information the department offers to state agencies, local governments, businesses and citizens. This notice addresses privacy, information collection, public disclosure, cookies, linking and accessibility as they relate to this website.
Protection of individual privacy is a primary concern, and is governed by Minnesota Statutes Chapter 13, GOVERNMENT DATA PRACTICES. This privacy statement was created in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for this site; http://mn.gov/admin.
Information Collected and Stored Automatically
For site management functions, information is collected for analysis and statistical purposes. This information is not reported or used in any manner that would reveal personally identifiable information, and will not be released to any outside parties unless legally required to do so in connection with law enforcement investigations or other legal proceedings.
We use Log analysis tools to create summary statistics, which are used for purposes such as assessing what information is of most interest, determining technical design specifications, and identifying system performance or problem areas. Our website logs do not collect personally identifiable information, and we make no attempt to link them with the individuals who browse mn.gov/admin. When you visit mn.gov/admin and browse or download information, we automatically collect and store the following information about your visit:
- The Internet Protocol Address and domain name used but not the email address. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer. We use the Internet Protocol Address to direct Internet traffic to you;
- The type of browser and operating system you used;
- The date and time you visited this site;
- The web pages or services you accessed at this site; and
- The website you visited prior to coming to this website.
If during your visit to mn.gov/admin you participate in a survey, fill out a web form, or send an email, the following additional information will be collected:
- The email address and contents of the email; and
- Information volunteered to complete a web form or in response to a survey.
The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. The information is retained in accordance with Minnesota Statutes Chapter 138.17, subd. 1, and Minnesota Statutes Chapter 15.17; destruction, preservation, reproduction of records, prima facie evidence.
If you send us an email with a question or comment that contains personally identifiable information, or fill out a form that emails us this information, we will only use the personally identifiable information to respond to your request and analyze trends. This may be to respond to you, to address issues you identify, or to further improve our website. We may redirect your message to another government agency that is in a better position to answer your question. However, all of this information is governed by the Data Practices Act and may be subject to inspection and copying by the public. If you send us an email requesting notification or subscription to an email list, your email address and other internet information is protected from public access by the Data Practices Act. Survey information is used for the purpose designated.
Personal Information and Choice
Personal information is information about a natural person that is readily identifiable to that specific individual. Personal information includes such things as an individual's name, address, and phone number. A domain name or Internet Protocol address is not considered personal information.
We collect no personal information about you unless you voluntarily participate in an activity that asks for information (i.e. sending an email, filling out a web form, or participating in a survey). If you choose not to participate in these activities, your choice will in no way affect your ability to use any other feature of mn.gov/admin.
If personal information is requested on the website or volunteered by the user, State law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by Federal or State law.
Users are cautioned that the collection of personal information requested from or volunteered by children on-line or by email will be treated the same as information given by an adult, and may be subject to public access.
In the State Of Minnesota, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by State government. At the same time, there are exceptions to the public's right to access public records that serve various needs including the privacy of individuals. Exceptions are provided by both State and Federal laws.
All information collected at this site becomes public records that may be subject to inspection and copying by the public, unless an exemption in law exists (see the Data Practices Act and Public Records Act).
Access and Correction of Personal Information
You can review any personal information we collect about you. You may recommend changes to your personal information you believe in error by submitting a written request that credibly shows the error. If you believe that your personal information is being used for a purpose other than what was intended when submitted, you may contact us. In all cases, we will take reasonable steps to verify your identity before granting access or making corrections. See Contact Information section.
To better serve our users we are now using cookies to customize your browsing experience with mn.gov/admin. A cookie contains unique information a website can use to track such things as the Internet Protocol address for the computer you used to access this site, the identification of the browser software and operating system you used, the date and time you accessed the site, and the Internet address of the website from which you linked to this site. Pursuant to Minn. Stat. 13.15 Subd 4, this information is used for purposes of evaluating the State's electronic government services; to prevent unlawful intrusions into the State Government's electronic systems; or as otherwise provided by law. Cookies created on your computer by using this website do not contain personally identifying information and do not compromise your privacy or security. You can refuse the cookie or delete the cookie file from your computer by using any of the widely available methods. If you choose not to accept a cookie on your computer, it will not prevent or prohibit you from gaining access to or using this site.
Security, Intrusion, Detection Language
MN.IT Services as developer and manager of Minnesota.gov have taken several steps to safeguard the integrity of telecommunications and computing infrastructure, including but not limited to authentication, monitoring, auditing and encryption. Security measures have been integrated into the design, implementation and day-to-day practices of the entire Minnesota.gov operating environment as part of its continuing commitment to risk management. This information should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via Minnesota.gov supported websites.
Unauthorized attempts to deny service, upload information, change information, or to attempt to access a non-public site from this service are strictly prohibited and may be punishable under Title 18 of the U.S. Code to include the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act.
Neither the State of Minnesota, nor any agency, officer, or employee of the State of Minnesota warrants the accuracy, reliability or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at his or her own risk.
Use of Information on this Site
Pages are presented as an informational service and any content should be independently verified when an official record of action is required. State agency authored documents are in the public domain. Copyright and access restrictions apply.
The State of Minnesota, as developer and manager of Minnesota.gov, the state of Minnesota's portal, has taken a number of steps to safeguard the integrity of its data and prevent unauthorized access to information that is maintained in agency computer systems. These measures are designed and intended to prevent corruption of data, block unknown or unauthorized access to our systems and information, ensure the integrity of information that is transmitted between users of e-government applications and the State, and to provide reasonable protection of private information that is in our possession.
For security purposes and to assure that this service remains available to all users, Minnesota.gov uses special software programs for monitoring and auditing network traffic to identify unauthorized attempts to upload or change information, or otherwise to cause damage to this government computer system. Minnesota.gov also uses industry-standard software tools to control access to specific applications and services and to protect data that is transmitted electronically between users and the State of Minnesota. These programs help us identify someone attempting to tamper with this website.
WARNING -- If security monitoring reveals possible evidence of criminal activity, information pertaining to such activity may be provided to law enforcement officials.
Unauthorized attempts to upload information and/or change information on Minnesota.gov, the state of Minnesota portal, or its composite websites are strictly prohibited and are subject to prosecution under the Computer Fraud and Abuse Act of 1986 and Title 18 U.S.C. Sec.1001 and 1030.
The information contained in this policy statement should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via the Minnesota.gov portal or the websites of individual state agencies.
Privacy Statement Disclaimer Security Statement Linking Policy Accessibility
mn.gov/admin contains links to other websites, including those owned or maintained by other government, private, or not-for-profit entities. Such links are provided for convenience and/or information purposes only.
In the course of providing comprehensive service and information, mn.gov/admin may provide links to content not controlled by the State of Minnesota. No endorsement is intended or made of any link, product, service or information either by its inclusion or exclusion from this portal.
Hypertext links to external websites and pages may be removed or replaced at the sole discretion of mn.gov/admin, at any time without notice.
In addition, hypertext links may be created by mn.gov/admin for informational purposes where the linked external website will provide useful and valuable information to visitors to this web portal, or where the linked external website is required or authorized by law.
Links From mn.gov/admin
To request a link on the mn.gov/admin site send your request via Contact Us.
Criteria for including an external link on mn.gov/admin
Staff members responsible for maintaining mn.gov/admin will evaluate each requested link based upon the following criteria:
The suggested website must either be a state or local government agency/quasi-agency or non-profit entity, or must provide information related to state or local government or other statewide interest. Commercial websites will not be considered unless they provide significant information or services of a statewide interest or are in partnership with a state entity.
Links to mn.gov/admin
Any website can link to mn.gov/admin If you link to this site, you may not portray any person or subject in a false or misleading light. You must also refrain from creating frames, or using other visual altering tools, around the mn.gov/admin pages. Lastly, you may not imply that the State of Minnesota is endorsing your product or services.
mn.gov/admin is designed to offer Minnesota citizens, businesses, and agencies easy and efficient access to state government resources. We appreciate that many visitors to mn.gov/admin are concerned about accessibility to digital government. Currently, mn.gov/admin makes every effort to adhere to the state accessibility standard. Ongoing validation testing is conducted using industry-recognized tools for coding and usability.
All executive branch agencies are required, effective September 1, 2010, to follow the standard, which combines the Web Content Accessibility Guidelines 2.0 and Section 508 of the Rehabilitation Act of 1973. The goal of the Accessibility Standard is to improve the accessibility and usability of information technology products and services for all government end-users in the State of Minnesota. Please contact us if you are having difficulties accessing portions of mn.gov/admin.